Spss data capturing training


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Beginners Guide to basic SPSS data capturing

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Spss data capturing training

  1. 1. Prepared By: APHANE M.A & MAMABOLO M.R 12 February 2011 FIRST SPSS TRAINING 08/15/11
  2. 2. Objectives <ul><li>Define SPSS </li></ul><ul><li>Launch SPSS for Windows </li></ul><ul><li>Examine SPSS windows and file types </li></ul><ul><li>Step-by-step create a data file and data structure </li></ul><ul><li>Save SPSS data file </li></ul><ul><li>Access preexisting data files. </li></ul>08/15/11 FIRST SPSS TRAINING
  3. 3. What is SPSS <ul><li>Statistical Package for the Social Sciences </li></ul><ul><li>Capturing and analyzing quantitative (numbers) data </li></ul><ul><li>Statistical analysis and data management software package </li></ul><ul><li>Generate tabulated reports, charts, and plots of distributions and trends, descriptive statistics, and conduct complex statistical analyses </li></ul>FIRST SPSS TRAINING 08/15/11
  4. 4. Launching SPSS <ul><li>Ways to access the program: </li></ul><ul><li>Click on the START button on the Window taskbar. </li></ul><ul><li>Go to the PROGRAMS folder tab, then the SPSS for Windows folder tab. </li></ul><ul><li>Click once to highlight the SPSS 17.0 for Windows icon to enter the program. </li></ul><ul><li>OR - </li></ul><ul><li>Double-click the SPSS icon on the Windows desktop. </li></ul>FIRST SPSS TRAINING 08/15/11
  5. 5. Launching continued FIRST SPSS TRAINING 08/15/11
  6. 6. SPSS Data Editor <ul><li>The Data Editor provides </li></ul><ul><li>Data View </li></ul><ul><li>Variable View </li></ul><ul><li>User can switch between these views by clicking on the tabs at the far left bottom of the worksheet </li></ul>FIRST SPSS TRAINING 08/15/11
  7. 7. The Syntax Editor <ul><li>The Syntax Editor fulfills the same function as the Data Editor </li></ul><ul><li>Used specifically to write the procedures in the SPSS programming language </li></ul><ul><li>To open the Syntax Editor </li></ul><ul><li>go to the menu bar and click on FILE, click NEW, and click SYNTAX </li></ul>08/15/11 FIRST SPSS TRAINING
  8. 8. The Syntax Editor continued 08/15/11 FIRST SPSS TRAINING
  9. 9. SPSS Data Editor Continued FIRST SPSS TRAINING 08/15/11
  10. 10. Creating a Data File <ul><li>Each row in the SPSS data table should be assigned to a single participant, subject, or case </li></ul><ul><li>Switch to the Variable View of the Data Editor by clicking on the Variable View tab at the bottom </li></ul>FIRST SPSS TRAINING 08/15/11
  11. 11. Creating Data File Step-by-Step <ul><li>Step 1: Enter the Name of the variable – click under Name and type in the name </li></ul><ul><li>Step 2: Select the variable Type (Numeric or Slang) – click under variable Type and type-in the appropriate type </li></ul><ul><li>Step 3: Select the Width of the variable – click under Width and select the appropriate size </li></ul><ul><li>Step 4: Choose the Decimal number (advisably : 0 ) – click under Decimal and select number </li></ul><ul><li>Step 5: Type in the Label name of the variable – click under Label and type-in the label name </li></ul><ul><li>Step 6: Select and type in the Value label- click under Value and type-in the value labels </li></ul>FIRST SPSS TRAINING 08/15/11
  12. 12. Label Name (Step 5) FIRST SPSS TRAINING 08/15/11
  13. 13. Value Label (Step 6) FIRST SPSS TRAINING 08/15/11
  14. 14. Entering Data in a New Data Set <ul><li>The mouse and the tab, and cursor keys can be used to enter data. </li></ul><ul><li>Type-in data into the spreadsheet one cell at a time (each cell represents an observation). </li></ul>FIRST SPSS TRAINING 08/15/11
  15. 15. Saving a New Data Set <ul><li>Work performed on a data set only lasts during the current session. To retain the current data set, it must be saved to a file. </li></ul><ul><li>Step 1: Select Save from the File menu. The Save Data As dialog box opens </li></ul><ul><li>Step 2: From the Save as Type drop-down list, select SPSS (*.sav). </li></ul><ul><li>Step 3: From the Save in drop-down list, select the path where the file will be saved. </li></ul><ul><li>Step 4: In the File name box, enter a name for the file. SPSS automatically adds the extension .sav. </li></ul><ul><li>Step 5: Click Save. </li></ul>FIRST SPSS TRAINING 08/15/11
  16. 16. Opening an Existing SPSS Data Set <ul><li>Step 1: Select Open from the File menu. This will open the Open File dialog box (see box next slide) . </li></ul><ul><li>From the Files of type drop-down list, select .sav. </li></ul><ul><li>From the Look in drop-down list, select the appropriate drive where the file is located. </li></ul><ul><li>In the File name box, type in the name of the file to be opened. </li></ul><ul><li>Click Open. </li></ul>FIRST SPSS TRAINING 08/15/11
  17. 17. Open File dialog box FIRST SPSS TRAINING 08/15/11
  18. 18. CONGRATULATIONS! <ul><li>*****Congratulations! Applaud !Congratulations! ***** </li></ul>FIRST SPSS TRAINING 08/15/11
  19. 19. Contact Us <ul><li>Further Assistant Contact Us: </li></ul><ul><li>Marota Aphane: </li></ul><ul><li>Mobile: 076 033 2923 </li></ul><ul><li>Email: [email_address] </li></ul><ul><li>Robert Mamabolo </li></ul><ul><li>Mobile: 083 696 5603 </li></ul><ul><li>Email: [email_address] </li></ul>FIRST SPSS TRAINING 08/15/11