SharePoint 2013 Search - Whats new for End Users


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This is a slide deck with details of what I demoed at the Manchester SharePoint User Group (SUGUK). It is a walk through of some of the new features of SharePoint 2013 Search from the perspective of what is of interest to End Users.

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  • Hover Panel - Document Preview – very fast - Number of viewsDistinguish Search results based on their type- MS Office documents display the application icon in front of the title of the search result- Newsfeed conversation results display the number of replies and the number of likes to the right- Site results list the top links that users often click on the sitePeople in results show the picture and the Lync availability status to the leftResult Blocks - Small subset of results that are related in a particular way- Results that are PowerPoint documents appear in a result block when the work “presentation” is one of the search terms.- Administrators and site owners can also create result blocks to group other results- Like individual search results, you can promote result blocks or rank them with other results
  • Advanced content processingNot available to SharePoint Online customers. To improve SharePoint Server 2013 search relevance, the document parsing functionality in the content processing component analyzes both the structure and content of documents. Documents parsers extract useful metadata and remove redundant information. For example, parsers extract heading and subheadings from Word documents, and titles, dates, and authors from slides in PowerPoint presentations. For HTML content, redundant generic information such as menus, headers, and footers are removed from document summaries in the search results. Learn more about search improvements.Content Search Web PartNot available to SharePoint Online customers. The Content Search Web Part is a SharePoint Server 2013 feature that displays content that was crawled and added to an organization’s search index. It is a very powerful and versatile Web Part, especially when it is used in combination with managed navigation and category pages. The Content Search Web Part allows you to select a result source. This makes it very easy to specify which content should be searched. You can also use Keyword Query Language to add more filters and search terms to the query in this Web Part. Learn more about Content Search Web Part.Continuous crawlNot available to SharePoint Online customers. Configure crawl schedules for SharePoint Server 2013 content sources so that crawls are performed continuously. This option eliminates the need to schedule incremental crawls and automatically starts crawls as necessary to keep the search index fresh. Learn more about managing continuous crawl.Custom entity extractionNot available to SharePoint Online customers. SharePoint Server 2013 administrators can create and deploy custom entity extraction dictionaries to configure the search system to look for specific words or phrases (entities) in unstructured content. The extracted entities are stored in separate managed properties, and you can use them to improve your organization’s search experience, for example by creating refiners. Learn more about creating and deploying custom entity extractors.Extensible content processingNot available to SharePoint Online customers. Developers can call out to an external content enrichment web service to change the managed properties of crawled items before they are indexed. The ability to change managed properties for items during content processing is helpful for tasks such as data cleansing, entity extraction, classification, and tagging. Learn more about custom content processing.RefinersNot available to SharePoint Online customers. Refiners categorize the top documents in SharePoint Server 2013 search results into groups that lets users filter the search results. Learn more about the Refinement Web Part.
  • SharePoint 2013 Search - Whats new for End Users

    1. 1. SharePoint 2013 Search Whats new for end users?
    2. 2. Mark Stokes – SharePoint Studio Ltd Owner of local Consultancy SharePoint Studio / RedPlane Working with SharePoint for around 8 years Work with companies of all sizes – SME -> Enterprise Microsoft Partner  Office365 Partner @MarkStokes  Cloud Essentials Program  Working towards Cloud Accelerate Program  Working towards Microsoft Silver Small Business Competency I still do on-premise work!
    3. 3. SharePoint 2013 Search – What’s new? Re-written from the Ground Up Search User Interface Improvements Drives all new WCM features Changes in crawling Office 365 vs On-Premise
    4. 4. Rewritten from the ground up Taking the best bits from SharePoint Search and FAST  Only ONE search server from now on! A LOT to relearn Out of the box PDF Format Handler (formerly iFilter) Access Search Configuration from Site Collection Administration  Including Managed Metadata Properties Result Sources  The new Search Scopes and Federated Results combined  Much more powerful  Can inject parameters in real-time (Only query content that was created by the current user)
    5. 5. Search User Interface Improvements Search Result Preview – Hover Panel Distinguish Search results based on their type Result Blocks - Small subset of results that are related in a particular way Visual Deep Refiners
    6. 6. Search User Interface Improvements Reindex List / Document Library  Useful if you have configured a new Managed Property and added it as a Site Column to your List or Library.  If you have not set Continuous Crawls the List / Library will be Re-Indexed when the Full or Incremental crawl kicks in. SkyDrive (MySite) Tasks Result Customisation  No more XSLT  HTML and Javascript through Display Templates  Display Templates can be used for search results, content search web parts, and content query web part  Can customise result and hover panel
    7. 7. Drives all new WCM features Cross-site publishing Catalog-enabled libraries and lists Content Search Web Part
    8. 8. Cross Site Publishing1. You create content in libraries and lists in a site collection where cross-site publishing is enabled. You enable these libraries and lists as catalogs.2. You crawl the content in your catalog- enabled libraries and lists. This will add the catalog content to the search index.3. You add one or more Search Web Parts to the site collections where you want to display your catalog content.4. When users view a page, the Search Web Parts issue queries to the search index. Query results are returned from the search index, and shown in the Search Web Parts.
    9. 9. Changes in Crawling Continuous Crawl  In SharePoint Server 2013, you can configure crawl schedules for SharePoint content sources so that crawls are performed continuously.  Setting this option eliminates the need to schedule incremental crawls and automatically starts crawls as necessary to keep the search index fresh. Administrators should still configure full crawls as necessary.  Only available for content sources that use the SharePoint sites content source type.  Default Interval is 15 minutes – can reduce via PowerShell Others, but not an “End User topic”
    10. 10. Office 365 vs On-Premise Not available in Office 365  Advanced content processing  Content Search Web Part  Cross Site Publishing  Continuous Crawl  Custom entity extraction  Extensible content processing  Refiners Different search features available depending on your subscription level 
    11. 11. DemosJust in case the WiFi lets us down!
    12. 12. Site Collection Settings
    13. 13. Site Collection Settings
    14. 14. Distinguish Result Types
    15. 15. Visual Deep Refiners
    16. 16. Hover Panel – Site Result
    17. 17. Hover Panel – PPTX Result
    18. 18. Hover Panel – PPTX Result
    19. 19. Hover Panel – DOCX Result
    20. 20. Hover Panel – Video
    21. 21. Reindex List / Library
    22. 22. MySite- Tasks
    23. 23. Cross Site Publishing - Catalog
    24. 24. Cross Site Publishing - Catalog