ARRA Weatherization Presentation

630 views

Published on

Presents a summary of the work of Tishman’s PMIS Consulting Group for the State of Pennsylvania

  • Be the first to comment

  • Be the first to like this

ARRA Weatherization Presentation

  1. 1. Presentation of ARRA  Presentation of ARRA Weatherization Program Byy Tishman Project Management  Information System Consulting Group May 2010 © All Rights Reserved
  2. 2. Tishman History Owner, Developer, Construction Manager and Consultant that has been in existence since 1898  o ee ed e co cep o o s uc o a age e e 960 s Pioneered the concept of Construction Management in the 1960’s Relevant Experience Tishman’s Project Management Information System (PMIS) Consulting staff is experienced in the design  and development of systems and procedures Tishman Construction utilizes the latest state‐of‐the‐art Project Controls Systems on multi‐project  programs • MGM CityCenter • Freedom Tower • New Jersey Transit :  Access to the Region’s Core (ARC) Projects Tishman’s PMIS Consulting staff have supported ARRA/DOE Funded Projects • New Jersey Transit ARC Tunnel • New Jersey Transit ARC Portal • Pennsylvania Weatherization Program • Lawrence Berkeley National Laboratory Results Tishman’s PMIS Consulting Group has created a collaborative project management environment that promotes  visibility, consistency and accountability. May 2010 © All Rights Reserved
  3. 3. ARRA Weatherization Goals ARRA Weatherization Goals Ramp‐up • Massive Increase in funding that must be expended and distributed in a  i i f di h b d d d di ib d i prompt, fair and reasonable manner • Create Jobs by expanding training opportunities and sub‐Grantee  performance requirements • Weatherize Homes by prioritizing eligible households and weatherization Weatherize Homes by prioritizing eligible households and weatherization  measures for the greatest savings on investment Report Results • The ability to post key performance indicators clearly, accurately and in a  h bl k f d l l l d timely manner to the Federal Government’s web‐site for third party and  public consumption • Codify internal systems and procedures to ensure capacity to report  program performance program performance Strengthen Monitoring and Oversight • Ensure the use of all funds are transparent  • Proactively manage the program to mitigate delays and cost overruns May 2010 © All Rights Reserved
  4. 4. Action Plan Action Plan Confirm Program Goals and Objectives • Assess delivery needs of the entire Program, with specific focus on Weatherization. Assess deli er needs of the entire Program ith specific foc s on Weatheri ation • Conduct a survey of applicable systems and procedures statewide (including identification of  Best Practices at State and Federal Levels) Evaluate Current Practice Evaluate Current Practice Inventory and analyze existing organization and project management systems to identify  “gaps” between best practices and existing systems, procedures and processes Examine Roles and Responsibilities across multiple departments Define Project Management Systems & Procedures to Assist with Implementation  and Meeting Reporting Requirements of the American Recovery and  Reinvestment Act (ARRA) • Recommend a methodology to systematically assess and manage risk gy y y g • Removal of duplicate work and/or steps and assign Individual responsibility at each step of the  process • Develop reports to identify current status and challenges proactively to ensure bottlenecks  and hurdles can be recognized and managed around May 2010 © All Rights Reserved
  5. 5. Results Highlight  Outliers (information outside expected Highlight “Outliers” (information outside expected  ranges) Manage Proactively g y Validate the information being reported to the State Report to others accurately with confidence Report to others accurately with confidence Provide a clear auditable trail of actions taken and  decisions made May 2010 © All Rights Reserved
  6. 6. Technology  as a Tool Technology as a Tool Visibility of what is being done in real time Accountability built into processes Audit capability for what has been done May 2010 © All Rights Reserved
  7. 7. Example Dashboard Reports Production Monitoring / Oversight Costs May 2010 © All Rights Reserved
  8. 8. Production Dashboards May 2010 © All Rights Reserved
  9. 9. Homes Weatherized 1,600 35,000 1,400 30,000 es es 1,200 1 200 Completed Home Completed Home 25,000 Cumulative 1,000 20,000 800 15,000 600 10,000 400 5,000 200 0 0 Planned Units Complete Actual Units Complete Required Average Production to Meet Goal Cumulative Planned Units Complete p Cumulative Actual Units Complete May 2010 © All Rights Reserved
  10. 10. Average Cost Per Home $7,000  $6,000  me Average Cost /Hom $5,000  $4,000  $3,000  $2,000  $1,000  $0  Monthly Average Actual Cost Planned Average Cost Required Average Cost/Home Total Average Cost/Home May 2010 © All Rights Reserved
  11. 11. Total Costs $10  Millions $8  $6  $4  $2  $0  ($2) ($4) Planned Total Cost Complete Actual Total Cost Complete Difference May 2010 © All Rights Reserved
  12. 12. Monitoring/Oversight Dashboards May 2010 © All Rights Reserved
  13. 13. Monitoring Status 1.97% 87.76% 0.142074215 10.80% 1.45% Remaining Homes to be Completed Non-Monitored Homes Monitored: File Reviews Only Monitored: File Reviews & Site Inspections May 2010 © All Rights Reserved
  14. 14. Monitor Counts 700  600  500  500 ompleted Homes 400  Monitored Co 300  200  100  0  Monitor A Monitor B Monitor C Monitor D Monitor E Total File Reviews Only File Review & Site Inspections May 2010 © All Rights Reserved
  15. 15. Assigned Monitor Workload Total 629  463  2,826  Monitor E 59  33  731  Monitor D 61  32  682  Monitor C 175  138  410  Monitor B 84  65  670  Monitor A 250  195  333  0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% File Reviews Only File Review & Site Inspections Unmonitored Completed Client Homes May 2010 © All Rights Reserved
  16. 16. Costs Dashboard May 2010 © All Rights Reserved
  17. 17. Program Average Costs vs. Agency Average Costs by Measure Type Key Deviation > 40% Deviation > 20% House Type: Single Family House Size: Under 1,000 SF Agency A. Health/Safety B. Heating System C. Necessary Repairs D. Air Sealing E. Thermal Barrier F. Base-Load Protocols Program Averages: $265 $743 $375 $622 $854 $501 Agency A Agency Average Cost: $252 $1,043 $340 $676 $894 $925 Program Variance: ($13) (4.91%) $300 40.38% ($35) (9.33%) $54 8.68% $40 4.68% $424 84.63% AgencyZ Agency Average Cost: $328 $685 $402 $685 $756 $522 Program Variance: $63 23.77% ($58) (7.81%) $27 7.20% $63 10.13% ($98) (11.48%) $21 4.19% May 2010 © All Rights Reserved
  18. 18. Work Complete vs. Budget ‐ Agency Level Work Complete vs Budget Agency Level Agency Z Agency D Agency C Agency B Agency A Work Complete Budget May 2010 © All Rights Reserved
  19. 19. Work Complete vs. Funded‐ Agency Level Work Complete vs Funded‐ Agency Level Agency Z Agency D Agency C Agency B Agency A Work Complete Funded May 2010 © All Rights Reserved

×