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Presentation online meeting organizers

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Presentation - Online Meeting Organizers

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Presentation online meeting organizers

  1. 1. Online Meeting Organizers Mark Mains Extension Specialist for 4-H Youth Development March 29, 2011 – Lexington, KY April 1, 2011 – Bowling Green, KY
  2. 2. Online Meeting Organizers Agenda <ul><li>What are online meeting organizers? </li></ul><ul><li>What are some examples of online meeting organizers? </li></ul><ul><li>How can I use this technology to make my life easier? </li></ul><ul><li>Tips and Tricks for using online meeting organizers. </li></ul><ul><li>Questions? </li></ul>
  3. 3. Meeting Humor
  4. 4. What is an OMO? <ul><li>An OMO is NOT: </li></ul><ul><ul><li>Your secretary. </li></ul></ul><ul><ul><li>Omniscient…it’s only as good as what you are asking of it. </li></ul></ul><ul><ul><li>Capable of making decisions…it’s a tool to help you make decisions! </li></ul></ul><ul><li>An online meeting organizer (OMO) IS: </li></ul><ul><ul><li>Online and accessed through the internet. </li></ul></ul><ul><ul><li>A way of helping a group select a date. Some offer additional polling options. </li></ul></ul><ul><ul><li>A method to be more productive and make </li></ul></ul><ul><ul><li>better use of your time. </li></ul></ul>
  5. 5. Examples of OMO’s <ul><li>Doodle </li></ul><ul><li>Meeting Wizard </li></ul><ul><li>Flexvite </li></ul><ul><li>ScheduleOnce </li></ul><ul><li>NeedToMeet </li></ul><ul><li>Tungle </li></ul><ul><li>TimeToMeet </li></ul><ul><li>WhenIsGood </li></ul>Accessed 3/28/11 from http://www.ilovefreesoftware.com/02/webware/7-best-free-online-meeting-schedulers.html
  6. 6. Selecting What’s Best for You <ul><li>Many options. </li></ul><ul><li>Start simple and work your way up. </li></ul><ul><li>What do you need to accomplish? </li></ul><ul><li>Choose one that takes some of the load off of you. </li></ul><ul><li>Should be simple and not confusing. </li></ul><ul><li>Research online before taking the plunge. </li></ul>Accessed 3/20/2011 from http://zenedy.com/how-to-choose-a-meeting-organizer-to-fit-your-needs
  7. 7. Definitions to Know <ul><li>“ App” – application, small programs on a computing device </li></ul><ul><li>“ Freemium” – a business model where you offer a basic service (or item) for free and then charge for a premium version of the service/item. </li></ul><ul><li>“ Cloud Computing” – computer usage that takes place on the internet versus on your computer. </li></ul><ul><li>“ Wiki” – online, user accessed and modified information </li></ul><ul><li>“ Synch” – synchronize, match up with an existing calendar </li></ul>
  8. 8. Meeting Humor
  9. 9. Setting Up a Doodle Survey
  10. 10. Other Ways to Organize - GoogleDocs <ul><li>What is GoogleDocs? </li></ul><ul><li>Video – Google Docs in Plain English </li></ul><ul><li>A few things you can do in GoogleDocs </li></ul><ul><ul><li>Information Website with Links for speakers/presenters. </li></ul></ul><ul><ul><li>Printable forms and documents. </li></ul></ul><ul><ul><li>Contact list </li></ul></ul><ul><ul><li>Event Reports </li></ul></ul><ul><ul><li>Registration </li></ul></ul><ul><ul><li>Handouts </li></ul></ul><ul><ul><li>Promotion </li></ul></ul><ul><ul><li>Brainstorm in Real Time </li></ul></ul>
  11. 11. Summary <ul><li>Select an OMO that works for you. </li></ul><ul><li>Don’t start out too complicated. It should make your life easier, not harder! </li></ul><ul><li>Is it something that your clientle will use? </li></ul><ul><li>Questions??? </li></ul>
  12. 12. Online Meeting Organizers Mark Mains Extension Specialist for 4-H Youth Development March 29, 2011 – Lexington, KY April 1, 2011 – Bowling Green, KY

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