Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
Research DataManagementfor librarians
IntroductionsIntroduce yourself andyour involvement with research data management atOxford Brookes so far
Research Data Demystified
What are research data? http://www.youtube.com/watch?v=2JBQS0qKOBU Video from DCC – first 3.10 minutes
Research lifecycleCreateDocumentUseStoreSharePreserve
Creating data: questionsWhat formats will you use?- determined by the instruments / software you have to use- common, wide...
Different formats are good for different things- open, lossless formats are more sustainable e.g. rtf, xml, tif, wav- prop...
Documenting data: questionsWhat information do users need to understand the data?- descriptions of all variables / fields ...
• How will you move data around?• What about the security of data?• Is there an appropriate RDM system in placeUsing data:...
• Restrict access to those who need to read/edit data• Consider the data security implications or where youstore data and ...
Storing data: questionsWhat is available to you?What facilities do you need?- remote access- file sharing with colleagues-...
Storing data: adviceRemember that all storage is fallible – need to back-up- keep 2+ copies on different types of media in...
Sharing data: questionsA Panda and Bear story about datasharing –http://www.youtube.com/watch?v=RVZbk3GEVSwDoes your funde...
Reasons to share dataBENEFITS Avoid duplication Scientific integrity More collaboration Better research More reuse & ...
Sharing data: adviceWhere possible, make your dataavailable via repositories, data centresand structured databaseshttp://d...
Preserving data: questionsAre you required to preserve (or destroy) your data?How will you select what to keep?Is there so...
Preserving data: adviceHow to select and appraise research data:www.dcc.ac.uk/resources/how-guides/appraise-select-researc...
Research Data Managementat Oxford BrookesSarah Taylor,Research Support Manager,RBDO
Where did we start? Traditionally have had a very devolved set-up Schools (as was) largely responsible for own data stor...
Why did we start? (failed) JISC bid Support from DCC Centralisation of IT provision – establishment of OBIS New Facult...
What did we do? Set up Steering Group (chaired by Pro VC, Research andKnowledge Exchange). Agreed Research Data Manageme...
The business end.… What now? Steering Group still meeting Research Data Management Policy supported by anoperational doc...
What about resources? So far, no additional resource Audits done within existing workloads Policy developments, meeting...
Future scenario Until December 2014, or later, no idea on moneyavailable for central support ie QR Need Faculties to fla...
Data Audit Framework – the story sofarOctober 2011 DCC consultancy startsFaculty of Health and Life Sciences - ran a pilot...
The PILOT Audit - How did we do it?Team of interviewers – research support staff in faculty, SarahTaylor from RBDO, RR, an...
Preparation
The Results• Structured interview – recorded within Google form, Usuallyconducted in researcher’s officeThe Interview• Goo...
Where are we now?September – December 2012 – Faculty of Technology,Design and the EnvironmentIntroductory meeting facilita...
What Next?Data Audit FrameworkConsider output from interviews – July – Help neededOngoing involvementResearch Data Managem...
Data Management Planning
Data Management PlanningDMPs are written at the start of a project to define: What data will be collected or created? Ho...
Why develop a DMP?DMPs are often submitted with grant applications, butare useful whenever researchers are creating data.T...
Which funders require a DMP?www.dcc.ac.uk/resources/policy-and-legal/ overview-funders-data-policies
What do research funders want? A brief plan submitted in grant applications, and in thecase of NERC, a more detailed plan...
Five common themes / questions Description of data to be collected / created(i.e. content, type, format, volume...) Stan...
A useful framework to get startedThink about whythe questions arebeing askedLook at examplesto get an idea ofwhat to inclu...
Help from the DCChttps://dmponline.dcc.ac.ukwww.dcc.ac.uk/resources/how-guides/develop-data-plan
How DMPonline worksCreate a planbased onrelevantfunder /institutionaltemplates......and thenanswer thequestionsusing thegu...
Demo of DMPonline at OB
Exercise: DMP checklistImagine that you have been called in by a researcher for ameeting about writing a DMP. Go through ...
Tips to share: writing DMPs Keep it simple, short and specific Seek advice - consult and collaborate Base plans on avai...
Supporting researchers with DMPsVarious types of support could be provided by libraries: Guidelines and templates on what...
Roles and Activities
Possible Library RDM roles Leading on local (institutional) data policy Bringing data into undergraduate research-based ...
Activity 1.3.1 Potential RDM roles forLIS professionals What could you do tomorrow? Which roles fit best with how you wo...
Why should libraries support RDM?RDM requires the input of all support services, butlibraries are taking the lead in the U...
How are libraries engaging in RDM?LibraryITResearchOfficeThe library is leading on most DCC institutional engagements.They...
An exciting opportunity Leadership Providing tools and support Advocacy and training Developing data informatics capac...
Exercise: skills to support RDM Based on the activities we discussed earlier, consider whomay have relevant skills or exp...
Summary
Feedback Has the event met your expectations?― If not, what would you have liked to see more / less of? Was the content ...
AcknowledgementIdeas and content have been taken from various courses:― Skills matrix, ADMIRe project, University of Notti...
Research Data Management for Librarians at Oxford Brookes
Upcoming SlideShare
Loading in …5
×

Research Data Management for Librarians at Oxford Brookes

1,477 views

Published on

Workshop given at Oxford Brookes University on Tuesday 21st May 2013. Includes Research Data Management at Oxford Brookes

Published in: Technology, Education
  • Be the first to comment

Research Data Management for Librarians at Oxford Brookes

  1. 1. Research DataManagementfor librarians
  2. 2. IntroductionsIntroduce yourself andyour involvement with research data management atOxford Brookes so far
  3. 3. Research Data Demystified
  4. 4. What are research data? http://www.youtube.com/watch?v=2JBQS0qKOBU Video from DCC – first 3.10 minutes
  5. 5. Research lifecycleCreateDocumentUseStoreSharePreserve
  6. 6. Creating data: questionsWhat formats will you use?- determined by the instruments / software you have to use- common, widespread formats to enable reuseHow will you create your data?- What methodologies and standards will you use?- How will you address ethical concerns and protect participants?- Will you control variations to provide quality assurance?- What external data sets will you use?(See the BL Social Science Collection guide to Management and Business studies datasets)Create
  7. 7. Different formats are good for different things- open, lossless formats are more sustainable e.g. rtf, xml, tif, wav- proprietary and/or compressed formats are less preservable butare often in widespread use e.g. doc, jpg, mp3May choose one format for analysis then convertto a standard format for preservation / sharingExcellent guidance on creating data & managing ethics in:www.data-archive.ac.uk/media/2894/managingsharing.pdfCreating data: adviceCreate
  8. 8. Documenting data: questionsWhat information do users need to understand the data?- descriptions of all variables / fields and their values- code labels, classification schema, abbreviations list- information about the project and data creators- tips on usage e.g. exceptions, quirks, questionable resultsHow will you capture this?Are there standards you can use?DocumentCreate
  9. 9. • How will you move data around?• What about the security of data?• Is there an appropriate RDM system in placeUsing data: questionsUseDocumentCreate
  10. 10. • Restrict access to those who need to read/edit data• Consider the data security implications or where youstore data and from which devices you access files• Choose appropriate methods to transfer / share data• filestores & encrypted media rather than email & DropboxUsing data: adviceUseDocumentCreate
  11. 11. Storing data: questionsWhat is available to you?What facilities do you need?- remote access- file sharing with colleagues- high-levels of securityHow will the data be backed up?StoreUseDocumentCreate
  12. 12. Storing data: adviceRemember that all storage is fallible – need to back-up- keep 2+ copies on different types of media in different locations- manage back-ups (migrate media, test integrity)Choose appropriate methods to transfer / share data- email, dropbox, ftp, encrypted media, filestore, VREs...StoreUseDocumentCreate
  13. 13. Sharing data: questionsA Panda and Bear story about datasharing –http://www.youtube.com/watch?v=RVZbk3GEVSwDoes your funder expect you to share data?Which data can be shared?How will you share your data?What do you get from sharing?- citations, recognition...StoreUseDocumentCreate Share
  14. 14. Reasons to share dataBENEFITS Avoid duplication Scientific integrity More collaboration Better research More reuse & value Increased citation9-30% increase depending on e.g.discipline (Piwowar et al, 2007, 2013)DRIVERS Public expectations Government agenda Content mining― http://www.jisc.ac.uk/news/stories/2012/03/textmining.aspx RCUK Data Policy― www.rcuk.ac.uk/research/Pages/DataPolicy.aspx Oxford Brookes Policy
  15. 15. Sharing data: adviceWhere possible, make your dataavailable via repositories, data centresand structured databaseshttp://datacite.org/repolist http://databib.org/RADAR: https://radar.brookes.ac.uk/StoreUseDocumentCreate Share
  16. 16. Preserving data: questionsAre you required to preserve (or destroy) your data?How will you select what to keep?Is there somewhere you can archive your data?How can you support the reuse of your data?StoreUseDocumentCreate Share Preserve
  17. 17. Preserving data: adviceHow to select and appraise research data:www.dcc.ac.uk/resources/how-guides/appraise-select-research-dataHow to licence research datawww.dcc.ac.uk/resources/how-guides/license-research-dataHow to cite datasets and link to publicationswww.dcc.ac.uk/resources/how-guides/cite-datasetsStoreUseDocumentCreate Share Preserve
  18. 18. Research Data Managementat Oxford BrookesSarah Taylor,Research Support Manager,RBDO
  19. 19. Where did we start? Traditionally have had a very devolved set-up Schools (as was) largely responsible for own data storage –some central provision but no consistency Some subjects more experience in this area than others Issues around hardcopy data and digital data – and themove from one to the other Have a wide range of data – samples, artefacts, datasets,models, questionnaires, artworks etc etc
  20. 20. Why did we start? (failed) JISC bid Support from DCC Centralisation of IT provision – establishment of OBIS New Faculty structure with focus moved to subjectdisciplines (lots of Departments) Central support functions all in Directorates Acknowledgement of weakness in support in this area
  21. 21. What did we do? Set up Steering Group (chaired by Pro VC, Research andKnowledge Exchange). Agreed Research Data Management Policy in February2013 Set up audit process – 2 Faculties alreadyaudited, remaining 2 being completed by May 2013 – whichRowena is going to talk about Trying to work across support areas: RBDO, LearningResources, OBIS Set up webpages with ‘stuff’ – revising over summer 2013 Trying to use existing solutions – linking with Oxford JISCprojects (DataStage, DataFlow etc; Neurohub) Working with DCC on how to develop, pitfalls to avoid, kick-off meetings for each of the audit processes
  22. 22. The business end.… What now? Steering Group still meeting Research Data Management Policy supported by anoperational document Academic staff taking up instances of Neurohub atOxford Brookes Working with DCC on DMP Online for Oxford Brookes– just about to test this with two researchers atBrookes who have received RCUK funding Significant impact in terms of awareness-raising (notso sure on practice changing – but noises beingmade)
  23. 23. What about resources? So far, no additional resource Audits done within existing workloads Policy developments, meetings with otherstakeholders done within existing workload Real willingness to see how what we already havecan be developed to provide better support Bought Converis – our CRIS system. Will use this orour Repository to flag where completed researchdata sits Will use our Repository to hold completed data if notheld in national/international repository
  24. 24. Future scenario Until December 2014, or later, no idea on moneyavailable for central support ie QR Need Faculties to flag up needs in Strategic Planninground, to influence if money can be allocated forsupport in Directorates Using and developing existing expertise (IT BusinessPartners; Subject Librarians; Research Managers;RBDO) Will the technology save us?
  25. 25. Data Audit Framework – the story sofarOctober 2011 DCC consultancy startsFaculty of Health and Life Sciences - ran a pilot for Digital AuditFramework (DAF)January 2012 - DCC conducted introductory workshop – researchstaff, research support staff , librarians, OBIS business partnersMarch– June 2012 - 30 research active staff interviewed – differentroles, different departments
  26. 26. The PILOT Audit - How did we do it?Team of interviewers – research support staff in faculty, SarahTaylor from RBDO, RR, and 1 other.• Associate Dean RKT gave us names of staff to be interviewedwhich were distributed amongst interviewers.• Pre meeting with interviewers then left to setup meeting withresearcher• Once fixed a date – send out pre-interview information just toprepare them for the sort of questions we were going to ask
  27. 27. Preparation
  28. 28. The Results• Structured interview – recorded within Google form, Usuallyconducted in researcher’s officeThe Interview• Google can be exported to excel• Aim to genuinely help researchersWhat do you see as the top 3 priorities for services that could helpyou benefit from more effective data management?Policy / Guidelines on research data management? 38%Training? 38%Storage, backup and access services? 85%Preservation, archiving and sharing 69%Other 4%Note: People may select more than one checkbox, so percentages may add up to more than100%.
  29. 29. Where are we now?September – December 2012 – Faculty of Technology,Design and the EnvironmentIntroductory meeting facilitated by DCC for research staffand support staff. Invited subject librarians to come alongand get involved in interviewing4 subject librarians became interviewers, 2 OBIS, 2 fromFaculty Research Support, Sarah and myself28 interviews conductedJanuary- June 2013 Faculty of Humanities and SocialSciences, Faculty of BusinessIntroductory meeting facilitated by DCC7 subject librariansThanks to all who have helped with interviews
  30. 30. What Next?Data Audit FrameworkConsider output from interviews – July – Help neededOngoing involvementResearch Data Management Policy – what does it say?RADAR – a place to signpost and store and make openly available researchdataCommunication – web pages – work with RBDO, DMP onlinehttp://www.brookes.ac.uk/res/support/staff/managing_data/index_htmlCollaborating with OBIS – data storage and backup , Oxford University,DCC, - DMP onlineSubject Librarians – a role for you?
  31. 31. Data Management Planning
  32. 32. Data Management PlanningDMPs are written at the start of a project to define: What data will be collected or created? How the data will be documented and described? Where the data will be stored? Who will be responsible for data security and backup? Which data will be shared and/or preserved? How the data will be shared and with whom?
  33. 33. Why develop a DMP?DMPs are often submitted with grant applications, butare useful whenever researchers are creating data.They can help researchers to: Make informed decisions to anticipate & avoid problems Avoid duplication, data loss and security breaches Develop procedures early on for consistency Ensure data are accurate, complete, reliable and secure
  34. 34. Which funders require a DMP?www.dcc.ac.uk/resources/policy-and-legal/ overview-funders-data-policies
  35. 35. What do research funders want? A brief plan submitted in grant applications, and in thecase of NERC, a more detailed plan once funded 1-3 sides of A4 as attachment or a section in Je-S form Typically a prose statement covering suggested themes Outline data management and sharing plans, justifyingdecisions and any limitations
  36. 36. Five common themes / questions Description of data to be collected / created(i.e. content, type, format, volume...) Standards / methodologies for data collection & management Ethics and Intellectual Property(highlight any restrictions on data sharing e.g. embargoes, confidentiality) Plans for data sharing and access(i.e. how, when, to whom) Strategy for long-term preservation
  37. 37. A useful framework to get startedThink about whythe questions arebeing askedLook at examplesto get an idea ofwhat to includewww.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.html
  38. 38. Help from the DCChttps://dmponline.dcc.ac.ukwww.dcc.ac.uk/resources/how-guides/develop-data-plan
  39. 39. How DMPonline worksCreate a planbased onrelevantfunder /institutionaltemplates......and thenanswer thequestionsusing theguidanceprovided
  40. 40. Demo of DMPonline at OB
  41. 41. Exercise: DMP checklistImagine that you have been called in by a researcher for ameeting about writing a DMP. Go through DCC’s Data Management Plan checklist What are the five things your researcher is going to havemost difficulty with? Explain why you choose each item.
  42. 42. Tips to share: writing DMPs Keep it simple, short and specific Seek advice - consult and collaborate Base plans on available skills and support Make sure implementation is feasible Justify any resources or restrictions neededAlso see: http://www.youtube.com/watch?v=7OJtiA53-Fk
  43. 43. Supporting researchers with DMPsVarious types of support could be provided by libraries: Guidelines and templates on what to include in plans Example answers, guidance and links to local support A library of successful DMPs to reuse Training courses and guidance websites Tailored consultancy services Online tools (e.g. customised DMPonline)
  44. 44. Roles and Activities
  45. 45. Possible Library RDM roles Leading on local (institutional) data policy Bringing data into undergraduate research-based learning Teaching data literacy to postgraduate students Developing researcher data awareness Providing advice, e.g. on writing DMPs or advice on RDM within a project Explaining the impact of sharing data, and how to cite data Signposting who in the University to consult in relation to a particular question Auditing to identify data sets for archiving or RDM needs Developing and managing access to data collections Documenting what datasets an institution has Developing local data curation capacity Promoting data reuse by making known what is availableRDMRose Lite
  46. 46. Activity 1.3.1 Potential RDM roles forLIS professionals What could you do tomorrow? Which roles fit best with how you work now /existing professional practices? Which roles might the library wish to avoid takingon?Sep-2012Learning materialproduced by RDMRosehttp://www.sheffield.ac.uk/is/research/projects/rdmrose
  47. 47. Why should libraries support RDM?RDM requires the input of all support services, butlibraries are taking the lead in the UK – why?― existing data and open access leadership roles― often run publication repositories― have good relationships with researchers― proven liaison and negotiation skills― knowledge of information management, metadata etc― highly relevant skill set
  48. 48. How are libraries engaging in RDM?LibraryITResearchOfficeThe library is leading on most DCC institutional engagements.They are involved in: defining the institutional strategy developing RDM policy delivering training courses helping researchers to write DMPs advising on data sharing and citation setting up data repositories ...www.dcc.ac.uk/community/institutional-engagements
  49. 49. An exciting opportunity Leadership Providing tools and support Advocacy and training Developing data informatics capacity & capability“Researchers need help to managetheir data. This is a really excitingopportunity for libraries….”Liz Lyon, VALA 2012
  50. 50. Exercise: skills to support RDM Based on the activities we discussed earlier, consider whomay have relevant skills or expertise to share. You have 15 minutesActivity Library IT Services(OBIS)Research Support OtherCopyrightData citationInformationliteracyData storageDigitalpreservationMetadata
  51. 51. Summary
  52. 52. Feedback Has the event met your expectations?― If not, what would you have liked to see more / less of? Was the content useful? Did you like the mix of exercises?
  53. 53. AcknowledgementIdeas and content have been taken from various courses:― Skills matrix, ADMIRe project, University of Nottinghamhttp://admire.jiscinvolve.org/wp/2012/09/18/rdmnottingham-training-event― DIY Training Kit for Librarians, University of Edinburghhttp://datalib.edina.ac.uk/mantra/libtraining.html― Managing your research data, Research360, University of Bathhttp://opus.bath.ac.uk/32296― RDMRose Lite, University of Sheffieldhttp://rdmrose.group.shef.ac.uk/?page_id=364― RoaDMaP training materials, University of Leedshttp://library.leeds.ac.uk/roadmap-project-outputs― SupportDM modules, University of East Londonhttp://www.uel.ac.uk/trad/outputs/resources

×