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Improving Access to Research Data: What does changing legislation mean for you?


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Presentation given at Bett: Technology in Higher Education Conference, Jan 30 - 31

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Improving Access to Research Data: What does changing legislation mean for you?

  1. 1. Improving Access toResearch Data:What does changing legislationmean for you?Marieke Guy, Institutional Support Officer,Digital Curation Centre, UKOLN, University of Bath, UKEmail: Id: mariekeguyWeb: in Higher Education, 31st January 2013 UKOLN is supported by: This work is licensed under a Creative Commons Licence Attribution-ShareAlike 2.0 1
  2. 2. a&hs=Jl2&rls=org.mozilla:en-GB:official&biw=1366&bih Research Data sregion5/4546851916// _barcode/4793484478/ 2 597432481//
  3. 3. What is Research Data? …whatever is produced in research or evidences its outputs • Facts • Statistics • qualitative • quantitative • Not published research output3 What Kinds of Data? • Discipline specific
  4. 4. A Data Present “Data underpins our economy and our society - data about how much is being spent and where, data about how schools, hospitals and police are performing, data about where things are and data about the weather.” Tim Berners Lee, director of W3C.4
  5. 5. Big Data…and Small Data • Big data • DIY data • Consumer data • Crowd Sourced data • Linked data • Open data • Databases • Learning data • Administrative data“The 1000 “The 1000Genomes Project Genomes Project “Volumegenerated more generated more , velocity and varieDNA sequence DNA sequence ty” ata oject: “ddata in its first 66 data in its first s prmonths than months than JISC M aRDI-Gros icantGenBank had GenBank had the least signif nceaccumulated in v olume is nt c ontext, si the prese accumulated in (issue) in m” cal probleits entire 21 year its entire 21 year echniexistence” existence” 5 ‘only’ a t
  6. 6. Away from Secrecy “We need to move away from a culture of secrecy and towards a world where researchers can benefit from sharing expertise throughout the research lifecycle” Dr Malcolm Read, then executive secretary of JISC, 20116 Hal Varian, Chief Economist, Google
  7. 7. Making Public Data Accessible “We have opened up much public data already, but need to go much further in making this data accessible. We believe publicly funded research should be freely available. We have commissioned independent groups of academics and publishers to review the availability of published research, and to develop action plans for The Open Data Institute making this freely available” (ODI) will be the first of its kind, a pioneering centre of innovation, driven by the UK Government’s7 Open Data policy
  8. 8. Science as an Open Enterprise• Report by Royal Society, June 2012• Analyses the impact of new and emerging technologies that are transforming the conduct and communication of research• Recommendations: • Scientists should make data available in data repositories • Universities have a major role to play in supporting open data • Learned societies and academic bodies should promote open science • Science journals should require data underpinning article • Industry sector and regulators should work together to share data in public8 interest
  9. 9. Finch Report • June 2012: Finch report: Accessibility, sustainability, excellence: how to expand access to research publications • Funded by BIS, HEFCE, RCUK & Publishers association • Addresses question how to achieve “better, faster access to research publications” • Recommends that UK should embrace the transition to open access • Recommends ‘gold’ open access journals (over ‘green’) • Government accepted all recommendations • HEFCE endorsed report – making open access published research the basis for the REF from 2014 • Cost of the transition (up to £50m a year) must be covered by the existing science budget • Main concerns: cost, repository use, reduction in niche funding, jobs?9
  10. 10. Funding: RCUK • RCUK Common Principles on Data Policy – Public good: Publicly funded research should be made openly available with as few restrictions as possible – Planning for preservation – Discovery: Metadata should be available and discoverable – Confidentiality: Ensure legal, ethical and commercial constraints assessed – First use: Provision for a period of exclusive use – Recognition: Acknowledge data sources – Public funding: Must be efficient and cost-effective • 16th July 2012 new ‘Access to Research Outputs’ policy based on Finch report • All publications submitted from 1 April 2013 must be published in journals which are compliant with Research10 Council policy on Open Access
  11. 11. Data Policies of Funders
  12. 12. Funders Policies: EPSRC Engineering and Physical Sciences Research Council (EPSRC) expects all those institutions it funds •to develop a roadmap that aligns their policies and processes with EPSRC’s expectations by 1st May 2012; •to be fully compliant with these expectations by 1st May 2015. •Compliance will be monitored and non-compliance investigated. •Failure to share research data could result in the imposition of sanctions.12
  13. 13. Funders Policies: AHRC13
  14. 14. Other Moves Towards Openness Organisation for Economic Co-operation and Development describes data as a public good that should be made available European Commission Statement on open access July 2012 •All research funded through its Horizon 2020 programme (2014 – 2020) must be made open access. •The commission wants to see 60% of publicly-funded research articles in Europe available for free by 2016.14
  15. 15. Government Open Agenda David says… FOI furs up government with repeated requests about processes. Open data is better. We need to shine the We need to shine the light of transparency on light of transparency on everything we do everything we do We recognise that We recognise that transparency and open data transparency and open data can be aapowerful tool to can be powerful tool to help reform public services, help reform public services, foster innovation and foster innovation and empower citizens. empower citizens.15
  16. 16. Research Data Management Drivers External • Government Open Agenda • Public pressure – data as a public good • Changes in funders’ data policies • Research now becoming more global and more ‘data Intensive’ – Riding the Wave report • Institutional need for better research integrity - REF • Best practice • Desire to be ‘good researcher’ and a well-cited researcher16 Internal
  17. 17. Institutional Reputation r lick nF rowo yn Mor ha r by S ageC C im 17
  18. 18. Research Integrity “Employers must take responsibility for the integrity of their employees research. However, we question who would oversee the employer and make sure that they are doing the right thing. In the same way that there is an external regulator overseeing health and safety, we consider that there should be an external regulator overseeing research integrity.” House of Commons Select Committee on Science and Technology. Eighth Report: Peer Review in Scientific Publications. Published 28 July 201118
  19. 19. Data for Impact • Research Excellence Framework (REF) measures researcher contributions and their impact • Has struggled in terms of its breadth when it comes to extending beyond paper-based metrics • Wariness of researchers to spend time on activity that doesn’t count to the REF • REF panels now allow submission of “a substantial, coherent and widely admired data set or research resource”19
  20. 20. Research Data and FOI • Recent years - some high profile cases of FOI requests • 3 Dec 2012 announced “Universities are not compelled to release unpublished research data” • Recommendation by a House of Commons Justice Committee report in July 2012 • Dedicated exemption, subject to both a prejudice and public interest test “This isn’t about transparency, it’s about timing,” Vivienne Stern, head of political affairs at the vice-chancellors’ group, Universities UK20
  21. 21. Data Citation •Data access raises visibility •Data with DOI = citeable research output •Data citations are good for researchers21
  22. 22. To Recap… • The age of open access publishing and open data has finally arrived • Most research outputs, including underlying data, will soon have to be published in open access format whether or not the research has been funded externally • Not making data accessible could result in loss of funding, legal issues (FOI), loss of funding, reputational issues, research integrity issues (inability to verify, scrutinise), lack of visibility, data loss … It is impossible to make data openly accessible unless they have been properly managed22
  23. 23. Challenges caused by Access • Scale, volume – data deluge • Complexity of data – heterogeneous in nature • Pace of data • Management – storage, infrastructure, sustainability • Quality of data • Reputation – FOI, DPA, computer misuse • Selection and appraisal • Preservation implications • Partnerships • Resourcing and cost23
  24. 24. What is Research Data Management? Caring for, facilitating access preserving and adding value to research data throughout its lifecycle. Organisation, Resources and Technology required to support and sustain.24
  25. 25. RDM Activities• Producing and sharing of data with research colleagues in collaborative environments (internal and external)• File naming• Applying metadata for context and discovery• Caring for sensitive data• Cleaning data for longer-term use• Selecting mechanisms for data capture and storage• Selecting and appraising data for short and longer-term retention• Licensing data for reuse• Developing data management plans25
  26. 26. The Digital Curation Centre • A consortium comprising units from the Universities of Bath (UKOLN), Edinburgh (DCC Centre) and Glasgow (HATII) • launched 1st March 2004 as a national centre for solving challenges in digital curation that could not be tackled by any single institution or discipline • Funded by JISC with additional HEFCE funding from 2011 for the provision of support to national cloud services • Targeted institutional development •
  27. 27. Advocacy and Training • Informatics: disciplinary metadata schema, standards, formats, identifiers, ontologies • Storage: file-store, cloud, data centres, funder policy • Access: embargoes, FOI • How to: appraise and select, cite data sets, develop a data management plan, licence research data New: How to set a RDM service – coming soon!How to cite data27
  28. 28. 28
  29. 29. DCC Tools • Suite of tools to help with digital curation29
  30. 30. Institutional Engagement Work • Funded by the HEFCE through its Universities Modernisation Fund (UMF) • Intensive, tailored support to increase research data management capability • Originally 18 Higher Education Institutions (HEIs) between Summer 2011 and Spring 2013 • Can help: – win the support of senior management – understand current data practices – redesign data support services – Help with policy development and training30
  31. 31. So Where do I Start? • Think about who you need involved • Carry out audits to assess current assets, practices and requirements, gaps in provision • Identifying quick wins while developing long-term plan • Avoid reinventing: try integrating, adapting, augmenting – e.g. policies, training, storage • Raise awareness and looking at training • Look at current support available • Take it step by step31
  32. 32. Who Do I Involve? • Researcher(s) • Funders • Research support officers / • Archive / long-term data project staff repository • Lab technicians • Senior management • Librarians / Data Centre staff • Others... • Faculty ethics committees • Institutional legal/IP advisors • FOI officer / DPA officer / records manager • Computing support • Institutional compliance officers32
  33. 33. 5 Steps to Research Data Readiness •Step 1: Take stock •Step 2: Let research needs drive your strategy •Step 3: Re-evaluate your existing infrastructure and data architecture •Step 4: Get to know the new technologies and standards •Step 5: Bring your staff up to speed33
  34. 34. A Data Future “The ability to take data - to be able to understand it, to process it, to extract value from it, to visualise it, to communicate it -that’s going to be a hugely important skill in the next decades.” Hal Varian, Google’s chief economist.34 Hal Varian, Chief Economist, Google
  35. 35. Thank You • Thanks to DCC colleagues for contributing to slide material. Any questions?