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Facing the data challenge: Developing data policy & services


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Presentation given by Marieke Guy, DCC at the DCC London Roadshow, 21 - 22 May 2012
Imperial College, London.

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Facing the data challenge: Developing data policy & services

  1. 1. Facing the Research Data Challenge:l Developing Data Policy and Services Marieke Guy Digital Curation Centre This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit ; or, (b) send a letter to Creative Commons, 543 Howard Funded by: Street, 5th Floor, San Francisco, California, 94105, USA.DCC London, Imperial College, 22 May 2012 #dcc_london
  2. 2. Outline• Who is responsible for RDM?• What are the components of a data service?• Learning lessons from other HEIs• Developing policies and roadmapsDCC London, Imperial College, 22 May 2012 #dcc_london
  3. 3. Who is Responsible for RDM? Funders Advisory Data bodies centres Research Organisations Support Publishers services ResearchersDCC London, Imperial College, 22 May 2012 #dcc_london
  4. 4. Components of a Research Data Service? Tools Support staff & services Metadata and documentation Research Archive environment& Storage systems Preserve Back-up RDM policies & Share Access Advocacy (senior mgmt & researcher)DCC London, Imperial College, 22 May 2012 #dcc_london
  5. 5. Data Storage – Bristol Example• £2m funding to date; further investment planned• Available to all researchers for research data• Petascale facility – expandable• 3 machine rooms – resilience (tape archive 2012) Blue Peta at Bristol• 1st 5TB free per Data Steward then £400 per TB p.a. for disk storage; tape backup £40 per TB London, Imperial College, 22 May 2012 #dcc_london
  6. 6. Archiving – Institutional Data Repositories Not intended to replace national, subject or established data collections Essex-RDR and DataPool at Southampton Acknowledge hybrid environment DCC London, Imperial College, 22 May 2012 #dcc_london
  7. 7. Archiving – External Data Centres Research funders’ Structured databases data centres…Disciplinary& community List of repositories initiatives & data centres: DCC London, Imperial College, 22 May 2012 #dcc_london
  8. 8. Data Registries (metadata) RADAR: Researching a CERIF for Datasets Data Asset Registry Develop an extension to the research information standard Can we learn lessons from overseas? DCC London, Imperial College, 22 May 2012 #dcc_london
  9. 9. Guidance and trainingCollate Online training and others from JISC RDMTrain Embed into curriculum via Doctoral Training Centres e.g. Research360@Bath London, Imperial College, 22 May 2012 #dcc_london
  10. 10. Disciplinary Training (RDMTrain) • The training materials they created are mapped to the lifecycle model below. • The projects were: • CAIRO – performing arts (Uni of Bristol) • DataTrain- archaeology and social anthropology (Uni of Cambridge) • DATUM for Health – health sciences (Northumbria Uni) • DMTpsych – psychology (Uni of York, Sheffield Unis) • Research Data MANTRA – geosciences, social sciences (Uni of Edinburgh)DCC London, Imperial College, 22 May 2012 #dcc_london
  11. 11. Existing Research Data Policies • University of Oxford Statement of commitment until infrastructure is in place • University of Edinburgh 10 short principles, described as ‘aspirational’ • University of Northampton brief policy on RCUK Code, detailing procedures & support • University of Hertfordshire part of wider data management policy – guide as appendix • University of East London newest policy, based on Edinburgh’s London, Imperial College, 22 May 2012 #dcc_london
  12. 12. How are Others Developing Policies? • Towards a RDM policy at Manchester Reviewed existing policies, collated funder requirements, drafted policy for discussion • Driving institutional data policy at Southampton Draft policy and series of user guides put forward for to University Advisory/Executive groups for ratification London, Imperial College, 22 May 2012 #dcc_london
  13. 13. JISC MRD Leeds Workshop • Programme workshop on institutional research data management policy development and implementation • Themes/thoughts: • Institutions are still all at different stages with their research data management policies. • Having a policy in place without any real buy-in from staff can be more harmful over time . • Think about if your policy is aspirational or a working document • Policy and infrastructure need to evolve in correlation. • Consider the other policies – both internal and external – with which your new research data management policy should work in concert. • Retain awareness of the different roles and legislation for research data and administrative data. • Try to avoid taking the view that researchers will automatically resist implementation of a research data management policy. London, Imperial College, 22 May 2012 #dcc_london
  14. 14. Slide courtesy of Robin Rice, University of EdinburghDCC London, Imperial College, 22 May 2012 #dcc_london
  15. 15. Lots to think about and develop, so where to start?DCC London, Imperial College, 22 May 2012 #dcc_london
  16. 16. Make a plan! “EPSRC expects all those it funds to have developed a clear roadmap to align their policies and processes with EPSRC’s expectations by 1st May 2012, and to be fully compliant with these expectations by 1st May 2015.” London, Imperial College, 22 May 2012 #dcc_london
  17. 17. What is a Roadmap? • a plan made up of stages • a guideline which it is necessary to follow during the entire project • a visual showing the key streams of activity that a person, team, or organisation needs to complete to achieve set objectives, usually keyed to a specific timelineDCC London, Imperial College, 22 May 2012 #dcc_london
  18. 18. Key Elements in EPSRC Requirements • Ensure published research papers state how and on what terms any supporting research data may be accessed (ii) • Have policies and processes to maintain effective internal awareness of research data holdings and third-party access requests (iii) • Publish appropriately structured metadata (normally within 12 months of the data being generated) including DOIs (v) • Securely preserve research data for a minimum of 10-years from end of embargo or last 3rd party access request (vii) • Ensure effective data curation throughout the full data lifecycle (viii) London, Imperial College, 22 May 2012 #dcc_london
  19. 19. What is the EPSRC Looking For? • Know what you hold – publish metadata- record access requests • Link publications and data • Share data whenever possible • Curate and preserve valuable data The same as other funders (i.e good research practice) so think broadly when you develop your Strategy – where does it fit in?DCC London, Imperial College, 22 May 2012 #dcc_london
  20. 20. RDM Infrastructure RDM Institutional Strategy Policy (includes EPSRC Roadmap) Guidelines DMP DMP (departmental) (project)• Institutional policy – This is what the institution is committed to do.• Strategy/action plan/roadmap – This is the institution’s response to expectations placed on them by research councils etc.• Guidelines – This is what the institution expect of staff (& services available, and where responsibilities lie).• Data management plans – This is staff are going to do at a departmental or project level.
  21. 21. Roles & ResponsibilitiesDCC London, Imperial College, 22 May 2012 #dcc_london
  22. 22. Questions? • Slides from DCC Roadshow Web siteDCC London, Imperial College, 22 May 2012 #dcc_london
  23. 23. Exercise: Developing a Roadmap for RDMThink about the potential components of a RDM serviceBased on the strengths/weaknesses you identified in the quiz:• Draft a list of actions needed at your institution• Attempt to prioritise your list and pencil in timeframes (consider quick wins!)• Decide who needs to be involved to make this happen?• Discuss how to make these plans public?DCC London, Imperial College, 22 May 2012 #dcc_london