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Data Management Planning



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Data Management Planning

  1. 1. Data Management Planning University of Northampton, 27th February 2013 Marieke Guy DCC, University of Bath Funded by: This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.
  2. 2. What is a data management plan? A brief plan written at the start of your project to define: • how your data will be created? • how it will be documented? • who will access it? • where it will be stored? • who will back it up? • whether (and how) it will be shared & preserved? DMPs are often submitted as part of grant applications, but are useful whenever you are creating data.
  3. 3. Why develop a DMP? • to meet funder requirements • help you manage your data • to make informed decisions so you don’t have to figure out things as you go • to anticipate and avoid problems e.g. data loss • to make your life easier!
  4. 4. What should a DMP cover? 1. Provide a description of the data 1. Explain how the data will be collected & documented 2. Outline the plans for data sharing 3. Justify any restrictions on sharing (ethics, IP) 4. State the long-term preservation plan
  5. 5. Provide a description of the data Why is this important? A good description of the data to be collected will help reviewers understand the characteristics of the data, their relationship to existing data, and any disclosure risks that may apply. •e.g. The proposed research will include data from approximately 500 subjects being screened for three bacterial sexually transmitted diseases (STDs) at an inner city STD clinic. The final dataset will include self-reported demographic and behavioural data from interviews with the subjects and laboratory data from urine specimens provided.
  6. 6. Data collection & documentation Why is this important? Creating data in formats preferred for archiving helps to ensure that they will be usable in the future. Good descriptive metadata are essential for effective data use. •e.g. Quantitative survey data files generated will be processed as SPSS system files with DDI XML documentation. The codebook will contain information on study design, sampling methodology, fieldwork, variable-level detail, and all information necessary for a secondary analyst to use the data accurately and effectively.
  7. 7. Outline the plans for data sharing Why is this important? Sharing data helps to advance science and to maximize the research investment. Your funder probably expects you to share data wherever possible. •e.g. We will make the data and associated documentation available to users under a data-sharing agreement that provides for: (1) a commitment to using the data only for research purposes and not to identify any individual participant; (2) a commitment to securing the data using appropriate computer technology; and (3) a commitment to destroying or returning the data after analyses are completed.
  8. 8. Justify any restrictions on sharing Why is this important? As funders expect data to be shared, any restrictions need to be valid. Protection of human subjects is a fundamental tenet of research and an important ethical obligation for everyone. •e.g. Because the STDs being studied are reportable diseases, we will be collecting identifying information. Even though the final dataset will be stripped of identifiers prior to release for sharing, we believe that there remains the possibility of deductive disclosure of subjects with unusual characteristics. Thus, we will make the data and associated documentation available to users only under a data-sharing agreement.
  9. 9. State the long-term preservation plan Why is this important? Digital data need to be actively managed over time to ensure that they will always be available and usable. Depositing data resources with a trusted digital archive can ensure that they are curated and handled according to good practices in digital preservation. •e.g. The investigators will work with staff at the UKDA to determine what to archive and how long the deposited data should be retained. Future long-term use of the data will be ensured by placing a copy of the data into the repository.
  10. 10. A useful framework to get you started •Think about why the questions are being asked – why is it useful to consider that? •Look at examples to help you understand what to write •
  11. 11. Help from the DCC • •
  12. 12. ...a web-based tool to help researchers write Data Management Plans according to different funder requirements We’re currently enhancing it with practical examples, boilerplate text and tailored support
  13. 13. How DMP Online works Create a plan based on relevant funder / institutional templates... ...and then answer the questions using the guidance provided
  14. 14. Tips for writing DMPs • Seek advice - consult and collaborate • Consider good practice for your field • Base plans on available skills & support • Make sure implementation is feasible
  15. 15. Advice on what funders look for Audio clip from presentation by Peter Dukes of the MRC
  16. 16. Sources of guidance • ICPSR framework for a data management plan framework.html • How to develop a data management and sharing plan • UKDA’s manage and share your data guide •
  17. 17. •To Summarise: Data Management and Sharing Plans Funders typically want a short statement covering: • What data will be created? (format, types, volume) • How will the data be collected and documented? • What are the plans for data sharing and access? • Justify any restrictions on sharing (ethics, IP) • What is the strategy for long-term preservation?
  18. 18. Thanks - any questions? For DCC guidance, tools and case studies see: Follow us on twitter @digitalcuration and #ukdcc Thanks to Research360 for contribution to slides

Editor's Notes

  • I recommend this ICPSR resource It explains the importance of different questions as a pointer to how to answer Examples are given. This is the most frequent request we get at DCC - examples help researchers think of what to write for their context
  • The DCC has produced a How to guide on writing DMPs and developed a tool to help
  • There are various templates in DMP Online based on different funder requirements and institutional customisations
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