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Bridging the gap between researchers and research data management


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Presentation given by Marieke Guy at the ISKO UK Biennial Conference, 9th July 2013, London

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Bridging the gap between researchers and research data management

  1. 1. ISKO UK Biennial Conference, 9thJuly 2013, LondonMarieke GuyDigital Curation by:This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy ofthis license, visit ; or, (b) send a letter to Creative Commons, 543 HowardStreet, 5th Floor, San Francisco, California, 94105, USA.Bridging the gap betweenresearchers and research datamanagement
  2. 2. ISKO UK Biennial Conference, 9thJuly 2013, LondonResearch data• Data, or units of information which are created in thecourse of funded or unfunded research• The highest priority research data is that which underpinsa research output• Facts, statistics, qualitative, quantitative, not publishedresearch output, discipline specific
  3. 3. ISKO UK Biennial Conference, 9thJuly 2013, LondonPartitioning research data• Research lifecycle• Research process• Research domain• Other factors e.g. scale
  4. 4. ISKO UK Biennial Conference, 9thJuly 2013, London
  5. 5. ISKO UK Biennial Conference, 9thJuly 2013, London•Government Open Agenda•Public pressure – data as a public good•Changes in funders’ data policies•Research now becoming more global and more ‘dataIntensive’ – Riding the Wave report•Institutional need for better research integrity - REF•Best practice•Desire to be ‘good researcher’ and a well-cited researcherExternalInternalRDM drivers
  6. 6. ISKO UK Biennial Conference, 9thJuly 2013, LondonKey questions to consider when:- Creating data- Documenting data- Storing data- Sharing data- Preserving data- Planning data managementHow do you manage data?
  7. 7. ISKO UK Biennial Conference, 9thJuly 2013, LondonDigital Curation Centre (DCC)• Consortium comprising units from the Universities of Bath(UKOLN), Edinburgh (DCC Centre) and Glasgow (HATII)• launched 1st March 2004 as a national centre for solvingchallenges in digital curation that could not be tackled byany single institution or discipline• funded by JISC with additional HEFCE funding from 2011for the• provision of support to national cloud services• targeted institutional development
  8. 8. ISKO UK Biennial Conference, 9thJuly 2013, LondonScreen Shot 2012-05-03 at11.14.00.png
  9. 9. ISKO UK Biennial Conference, 9thJuly 2013, LondonHow to cite data• How to: appraise and select, citedata sets, develop a datamanagement plan, licence researchdata• Access: embargoes, FOI• Storage: file-store, cloud, datacentres, funder policy• Worked intensively Informatics:disciplinary metadata schema,standards, formats, identifiers,ontologies• New: How to set a RDM service –coming soon!
  10. 10. ISKO UK Biennial Conference, 9thJuly 2013, LondonInstitutional Engagements• Worked intensively with 20+ HEIs to increase RDMcapability• 60 days of free effort per HEI drawn from a mix of DCC staff• Single point of contact - Senior Institutional Support Officer• Deploy DCC & external tools, approaches & best practice• Support varied based on what each institutionwanted/needs• Lessons & examples to be shared with the
  11. 11. ISKO UK Biennial Conference, 9thJuly 2013, LondonWho are we working with?
  12. 12. ISKO UK Biennial Conference, 9thJuly 2013, LondonSupport from the DCCAssessNeedsMake the caseDevelopsupportandservicesRDM policydevelopmentDAF & CARDIOassessments Guidance andtrainingWorkflowassessmentDCCsupportteamAdvocacy with seniormanagementInstitutionaldata cataloguesPilot RDMtoolsCustomised DataManagement Plans…and support policy implementation
  13. 13. ISKO UK Biennial Conference, 9thJuly 2013, LondonDCC Tools• CARDIO ( – Used atresearch group or department level to assessactivity and data management infrastructure andcontribute to an institution-wide view.• DAF ( – Structuredmechanism to identify what data exists, who claimsresponsibility for it and what long-term custodyissues it presents.• DMPOnline tool ( –Creation of a customised DMPOnline, whichdevelops data management plans that fit funderrequirements before and after an award of grant.• Risk management (
  14. 14. ISKO UK Biennial Conference, 9thJuly 2013, LondonKnowledge organising systems• Institutional data registries and Current Research InformationSystems (CRIS)• Retrieval systems:– Identifiers, e.g. for data, people & organisations (e.g. DOI,ORCID)– Citation frameworks, attribution, provenance (e.g. DataCite)– National / discipline-based data registries– Metadata standards (e.g. RIF-CF, CERIF, DCMI) – DCC catalog– Open data approaches and the use of semantic technologies(e.g. Linked Data)
  15. 15. ISKO UK Biennial Conference, 9thJuly 2013, LondonCase Study: Oxford Brookes• Steering group meeting attendance• Policy and EPSRC roadmap development• Conducted a DAF in 4 different faculties (Business, Health &Life Sciences, Humanities & Social Sciences, Technology,Design & Environment)- investigated data holdings, capacitygrowth, current practice etc.• DMP Online template• CARDIO lite exercise• Training sessions for researchers and librarians
  16. 16. ISKO UK Biennial Conference, 9thJuly 2013, LondonimmersiveInformatics• Pilot training programme• Research data management training for HE support services• Run in parallel at Uni of Bath and Uni of Melbourne• Modular training - 10 modules delivered at approximately onemodule per week, delivered in one-day F2F workshops• Supported with a suite of resources• Two modules will feature Immersive Research DepartmentDays (IRDDs) and will involve shadowing practising researchers• Participants will work on a real dataset and create a data diary
  17. 17. ISKO UK Biennial Conference, 9thJuly 2013, London• Less hierarchy  quicker approval• Smaller scale  easier to engage research community• Researchers more willing to work with the centre• Senior management more hands-onExisting tools & resources + quicker process of change =opportunity for smaller, modern institutions to storm aheadReflections: small is beautiful
  18. 18. ISKO UK Biennial Conference, 9thJuly 2013, LondonSocio-organisational factors• Awareness by HEIs of the value of research data as acomponent of their knowledge store• High-level management commitment – pilot services• Fostering of relationships across departments, disciplinesand support groups• Engagement with external stakeholders e.g. commercialpartners and funders• Training for researchers, librarians, support staff
  19. 19. ISKO UK Biennial Conference, 9thJuly 2013, LondonComponentsofRDMsupportserviceFrom ‘Howto developRDMservices’
  20. 20. ISKO UK Biennial Conference, 9thJuly 2013, LondonFinal thoughts..• DCC has published reports, case studies, blog posts and bestpractice guides• Process has vehicle for embedding good practice within smallgroup - broader impact on the HE community• Possible to identify changes in research data managementpractice as a result of institutional engagements• External interest in programme• New tranche of engagements planned – with changes – DCC121• Much overlap with knowledge organisation field of study
  21. 21. ISKO UK Biennial Conference, 9thJuly 2013, LondonAny questions?• Thanks to my DCC colleagues for help with my paper andslides