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Building your Personal Kanban!


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This presentation is how to build a personal kanban board with an understanding of the values behind personal kanban.

Published in: Career
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Building your Personal Kanban!

  1. 1. Personal Kanban ...controlling your task flow… ...improving efficiency AND effectiveness.. ….de-stressing your life… /in/marianwilleke @mhwilleke
  2. 2. RULE ONE Visualization RULE TWO Limiting WIP @ourfounder
  3. 3. RULE ONE Visualization RULE TWO Limiting WIP @julialilly
  4. 4. Backlog Categories Week’s To Do Priority Projects Pending @mhwilleke
  5. 5. …and DONE?
  6. 6. Prioritising Pull from Backlog over to “To Do” for the week Pull from “To Do” over to “Priority” for the day
  7. 7. Limiting WIP • Leave space in “Doing” for only as much WIP as you assign • Move anything incomplete but waiting on another stakeholder to Pending • If the Pending gets resolved, simply move it back to To Do • Distinguish tasks from project
  8. 8. Timebox your Projects • Use the Pomodoro Technique to visualize progress on projects each week • Figure out your attention span (20m, 25m, 30m, 45m) • Turn off all distractions, including phone, email, & small children • Set a timer for 100% focus on that project for one Pomodoro time span • The end of each week tells you how long you’ve dedicated to that project • Start over each week!
  9. 9. Your Turn! • Reflect on the different areas of your life (include personal life!) • Define the categories • Decide your board’s flow • Build the board!
  10. 10. Plan for Success Self-Sabotage • Ignoring your WIP limits • Over-planning • Sneaking in tasks without card representation • Not writing down a task immediately upon recognizing the need for the task Winning! • Finding an accountability partner • Using the board to recognize when “no” is needed • Using the board to work with your boss on priorities • Sharing a personal board with family
  11. 11. Inspect and Adapt • Life changes – respect the dynamics • The board should always reflect change • When you stop using the board, ask why • Formally reflect monthly or quarterly – talk to your accountability partners
  12. 12. Stop Starting; Start Finishing