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Tech Tools to Stay Organized

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The purpose of this presentation is to help educators stop spending time on "managing clutter" and spend time on what really matters- interacting with children to help them learn. This interactive workshop will share technology apps to simplify their professional life.

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Tech Tools to Stay Organized

  1. 1. FACILITATOR: Dr. Marcia Bennett, Ph.D. March 7, 2020 Richmond, VA vaaeyc Annual Conference TECH TOOLS TO HELP EDUCATORS STAY ORGANIZED
  2. 2. Objective The goal of today’s session is to use technology to:  Simplify your life  Focus on what matters  Get and stay organized
  3. 3. Presentation Roadmap  Agenda  Introduction  Organization Assessment  Purpose of Tech Tools  How to use apps day-to-day  Google Drive, Docs, Forms  Trello, Evernote the Ultimate Digital Notebook , One Note  Next Steps
  4. 4. Which statement do you agree with the most?
  5. 5. Organization Success This is one of the MOST important conceptS to master as an educator. 1. What is working for you? 2. What is not working for you? 3. What items are most important for you? 4. What is causing the problem?
  6. 6. Are you ready to do your work? http://www.supersoul.tv/wp-content/uploads/2016/04/201604-sss-ep711-iyanla-vanzant-1.jpg Source: supersoultv.com "Organization leads to peace of mind."
  7. 7. Simplify My Life
  8. 8. Whose App is it?
  9. 9. Google Apps Questionnaire (Using Forms)
  10. 10. Survey Google Apps Questionnaire (Using Forms) Application Beginner Intermediate Advanced Google Drive Google Docs Google Forms Trello Evernote OneNote
  11. 11. Google Drive Best general organizational tool available
  12. 12. Google Docs Real time collaboration and authoring tool
  13. 13. Google Forms Collect and organize information
  14. 14. Trello Visually designed app for better organization of projects and ease of collaboration
  15. 15. Evernote Capture and prioritize ideas, projects, and to-do lists
  16. 16. OneNote Digital notepad and information gathering
  17. 17. Paper Clutter vs. Digital Clutter What stresses you out the most? Paper Clutter Digital Clutter How do you manage paper clutter and digital clutter? “Clutter is nothing more than postponed decisions.”
  18. 18. More apps means more time looking at apps.
  19. 19. Google Apps Questionnaire (Using Forms)
  20. 20. Similar to a pin board
  21. 21. Visual and Versatile
  22. 22. Ways to Use Trello 1. 2. 3. 4. 5.  Brainstorming  To Do Lists  Automatically Track Tasks  Goal Planning  Trello Blog- Great Templates (www.trello.com/blog)
  23. 23. Brainstorming
  24. 24. Goal Planning
  25. 25. Weekly Newsletter
  26. 26. Google Apps Questionnaire (Using Forms)
  27. 27. Google Drive Google Drive categorizes folders and allows you to create a digital filing system
  28. 28. Google Drive Tips  Create Folders that Make Sense to You  Use Sub-Folders  Color Code Your Folders  Use List View to Sort Quickly  Name Your Files  Star Files
  29. 29. Colored Folders, Sub-Folders, List View
  30. 30. Grid View
  31. 31. Name Files and Star Files
  32. 32. Additional Features
  33. 33. Google Apps Questionnaire (Using Forms)
  34. 34. Google Docs  Create lesson plans  Include files, YouTube videos, and links  Newsletters  Share with other teachers  Edit, comment, share for viewing only  Track edits and changes with collaborators  *Unique Helpful Features*  Translate  Use revision history (do not have to save manually every time)
  35. 35. Google Docs Lesson Plan
  36. 36. Google Docs-Editing
  37. 37. Google Docs-Translations
  38. 38. Google Docs
  39. 39. Google Apps Questionnaire (Using Forms)
  40. 40. Google Forms Ideas  Collect parent information  Sign-up for parent/teacher conferences  Back-to-school questionnaire  Suggestion boxes  Event registration  Leaders can use to survey staff
  41. 41. Google Forms Features Custom forms Add images Real-time response information Reorder questions Upload file Embed on site or email
  42. 42. View Form
  43. 43. Productivity is Personal
  44. 44. Benefits of Evernote  Small Tasks  Major projects  Collect information  Idea Generation  Web Clipper- directly save articles, photographs, printed documents  Search feature- find documents, text, and images  Paperless Office  Do not have to remember everything  Data is private  Evernote for Business (For Leadership Teams/Departments)
  45. 45. Evernote- “The Ultimate Digital Notebook”  Over 150 million professionals rely on Evernote as their daily workspace  Capture Meeting Notes  Automatically syncs and saves across all devices (phone, tablets, computer)  Knowledge sharing  Scan business cards  Presentation Mode
  46. 46. Evernote Ideas Supply List Checklist Worksheets Share lesson plans Share ideas with instructional team Capture professional development notes, ideas, and resources
  47. 47. Create checklists for key steps
  48. 48. Attach documents • Photos of projects • Important documents
  49. 49. Record progress  Use photos, audio, checklists  Keep everyone in the loop without email  See updates in your Activity Stream
  50. 50. Capture web pages  Clip a full page  Capture an article  Take a screenshot
  51. 51. Capture web pages Clip a full page Capture an article Take a screenshot
  52. 52. Capture receipts Capture on phone, tablet, or ScanSnap Evernote Edition All details become searchable
  53. 53. Add bills and statements  Forward from email  Drag from desktop  Take photos on mobile
  54. 54. Google Apps Questionnaire (Using Forms)
  55. 55. OneNote Features  Organize notes by Sections and Pages  Add images, videos, digital ink  Record audio  Embed video for lesson plans  Print Sections  Create and Hide Subpages  Notebook Colors  Page Templates
  56. 56. OneNote Ideas
  57. 57. OneNote Ideas
  58. 58. OneNote Ideas
  59. 59. OneNote Ideas Write handwritten notes directly within the app
  60. 60. Tips to Remember  Everyone has a unique way of staying organized  There is no right or wrong app  Choose what works for YOU and gives you peace of mind  Time is a nonrenewable resource
  61. 61. drive.google.com/drive doc.google.com docs.google.com/forms evernote.com www.trello.com www.onenote.com Resources
  62. 62. Q&A
  63. 63. Let’s Connect www.marcia-bennett.com LinkedIn: Dr. Marcia Bennett Twitter: succeedwithdrb Instagram: succeedwithdrb E-mail Address: askmarcianow@gmail.com

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