Proofreading is the last and ultimate step of any editing process. Proofreadingfocuses on exterior errors, such as spelling mistakes, grammar and punctuationerrors, etc. Proofreading should be done when the manuscript is completely writtenand checked for additional editing modifications. The present article ‘tips onproofreading’ provides some effective tips and strategies to improve theproofreading style of any written paper.Effective Tips on ProofreadingAfter working so hard to present your ideas and notions in your paper, nobodywould like to make careless errors and mistakes distracting their readers from whatthey have to tell. Therefore, it’s really necessary to pay attention to the informationand devote some time for proofreading the paper to make a lasting impression.
Following tips on proofreading enable you to search analytically for explicit kindsof errors and mistakes in your paper.Avoid relying completely on spell-checkers. As spell-checkers have alimited glossary, some words may show as misspelled, while in reality, thesewords won’t be actually present in the spell-checker glossary. Spell-checkerswill not detect spelling mistakes that form another suitable word, e.g., ‘your’instead of ‘you’re’, ‘to’ instead of ‘too’, ‘there’ instead of ‘their’, etc.Avoid depending on grammar checkers. As grammar checkers work with alimited quantity of rules, they cannot spot every error and mistake. Grammarcheckers should be limited to the use of identifying possible continuedsentences or repeated use of passive voice.Avoid spotting and revising several things at once. Try to proofread only onetype of error at a time, like checking for grammar mistakes, checking forpunctuation errors, and checking for spelling mistakes, should be doneindividually.Avoid reading silently or too hurriedly as you may miss out some errors ormake unaware alterations. In fact, read gradually and steadily. Read word-by-word. Reading out loud may be helpful as it compels you to say each andevery word. It also allows you to listen to the words and decide whether thesentences are making sense.Read each sentence independently. Look out for punctuation, grammar, orspelling mistakes. Encircle every punctuation mark. This allows you to spoteach punctuation mark and decide whether the punctuation is adequate.
Try reading the paper backwards. This might be effective in checkingspelling mistakes. As you read each word individually, your focus will becompletely on the spelling of each word.Whoever said this, it is actually right, ‘Ignorance may be bliss, but it won’tmake you a better proof-reader’. Often some words and phrases do not seemquite right, but we are not sure about what is wrong either. Spell-checkershows the word to be right, but we are not sure whether it is correct. Shouldwe insert comma between two words, but we are not sure of doing that.Should we use ‘that’ or ‘which’. So, whenever similar confusions arise, it isalways safe to look it up.Proofreading procedure becomes more proficient when you widen andpractice a methodical approach. Try to identify the definite parts of yourown writing that need careful consideration. Learning to have a reliabletechnique to find errors and mistakes will assist you to focus more ondeveloping your ideas while preparing the paper.You most likely already employ some of the tips and strategies discussed above.Try out different procedures and strategies until you find a method that works bestfor you. Tips on proofreading will help you and guide you to make theproofreading procedure efficient and purposeful. By following the strategiesprovided in ‘tips on proofreading’, you can learn to check as many errors andmistakes as possible in the smallest amount of time.