Mantala DAB:exporter presentation


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Mantala DAB:exporter presentation

  1. 1. Standardized audit steps for SAP® R/3™ with dab:exporter + ACLTM DAB Mass data extraction from SAP® R/3™ Standardized, pre-defined audit check routines Implemented in the ACLTM Audit Software
  2. 2. Agenda • Definitions • Overview of the dab:exporter – Installation – Advantages – System requirements • Integrated standardized auditing with dab:exporter and ACLTM – dab:exporter vs. SAP® Built-in download tools – Outstanding advantages by using the dab:exporter • Concept resume dab:exporter and dab:scripts – Risk-based screening – Day-to-day business support • Standardized, pre-defined audit routines – Modules / Packages – Examples • Digital audit process supported by the tools from dab:GmbH • Conclusions
  3. 3. Definitions • ACLTM – Audit tool which we use for analyzing data • dab:exporter – Windows tool for downloading tables from SAP® R/3™ : for any amount of records, no performance impact, just read-only authorization required – automated – integrated - standardized • dab: scripts – 170 pre-defined audit steps for SAP® R/3™ – Procurement, Accounts Payable, Accounts Receivable, Sales & Distribution, KPI Analysis – dab: scripts including the dab: catalog • SAP® table know-how • Table and field catalog with all tables and fields which are necessary for performing the audit steps
  4. 4. Introduction • A single interface for several different source systems – SAP® R/3™ , Microsoft Navision, Oracle – … open-ended • A single interface for several different target formats – ACLTM , CSV, etc. – … open-ended • Extracting huge amounts of data e.g. from SAP® R/3™ – User needs just read-only access to the data – Highest security standards by using the authorization concept of SAP® – No timeouts when downloading very big tables with lots of records – No negative performance impact on the SAP® system when downloading! • Data Conversion into an analyzable data format – No manual data import into ACLTM necessary – No manual table or field definition needed
  5. 5. dab:exporter - Installation  Implementation of a function module on the SAP® server („RFC“ – remote function module)  The function module is based on an official SAP® recommendation  It just takes about 10-15 minutes to be implemented  Installation of the dab:exporter Windows client on the users/auditors laptop (Installation time 5 minutes)  If a corresponding user account in SAP® is already available, the software can be immediately put to use  User needs just read-only permissions - access to the data always takes place in a reading- only modus
  6. 6. dab:exporter – Advantages Outstanding advantages: – Download of SAP® tables – No negative performance impact on the SAP® system – No timeouts even when downloading big tables with millions of records – Logging- and validation mechanisms – It is possible to use the Windows task scheduler to schedule downloads – Pre-defining necessary tables and fields needed to perform the analyses – The interface is read-only. The data in the source system can not be changed – dab:exporter is also prepared for unicode SAP® systems – „Download once – analyze often“ – Select certain fields of a table, or set filter to restrict the amount of data
  7. 7. dab:exporter - System requirements • Client – Windows 2000 / Windows XP – Microsoft .NET Framework • Server (SAP® System) – SAP® Release >= 4.5 – Function module has to be set to „remote-enabled“ – The solution is also suitable for Unicode systems • Technical difficulties – None so far
  8. 8. dab:exporter - Validation and Logging Performance Report Export Report – Table Structure Export Progress Export Report – System Comparison
  9. 9. dab:exporter vs. built-in SAP® download mechanisms • SE16 – Transaction times out when downloading big tables – Available target data formats require a lot of manual work when importing it into ACLTM – Special authorization needed for using SE16 • QuickViews (Transaction SQVI) – QuickViews are just implemented locally, no standardization possible – No possibility to pre-define tables and fields needed for certain audit steps – Same download problems like when using SE16 The dab:exporter in combination withdab:scripts makes it possible to centralize the allocation of standardized table-, download- and audit-know-how, but still allowing to use the solutions locally for example when doing audits abroad. Built-in SAP® mechanisms do not allow such an approach.
  10. 10. Advantages of the dab:exporter • Automation – Table- and field comparison (do all necessary tables and fields exist in the source system) – Download • Standardization – Standardization of download and data format makes it possible to standardize the audit steps – table catalogue (dab: catalog) contains all necessary SAP® tables and fields; it can be maintained centrally – Pre-defined Audit steps (dab: scripts) are also maintained centrally • Integration – Seamless integration into ACLTM – SAP® table know-how, download know-how and audit know-how are brought together in one solution • Usability – Easy to use, a wizard helps you to prepare the downloads – Advanced users still can use techniques like filters, SQL Statements or manual field selections
  11. 11. Concept Strategical benefits by establishing a risc-based screening dab: exporter + dab: scripts Operative benefits because of being supported by pre-defined audit steps
  12. 12. Integrated and automated auditing with dab:exporter and ACLTM
  13. 13. Risk-based screening – Example: one-time vendors • Periodical screening of several fields of risk – Identifying risk fields – Planning audits based on potential risk fields – Reporting
  14. 14. Audit check routine packages (dab:scripts) - Overview • Over hundred of ready-to-run tests for SAP® data, available also as bundle for certain SAP® modules – Procurement (about 50 audit steps) – Vendor management incl. Accounts Payable (about 40 audit steps) – Customer management incl. Accounts Receivables (about 40 audit steps) – Sales and Distribution (about 40 audit steps) • Packages which are currently under development: – Marketing – Plant Maintenance • Package contains – Audit steps – English manual (technical documentation as well as business background) – Key Performance Indicators (if possible) – Results usually contain materiality, user information, information about SAP® transactions
  15. 15. Audit check routine packages (dab:scripts) – Examples I • Procurement (Examples) – Outline Agreements – Price Analysis – One-time-vendors • Accounts Payable (Examples) – Double Payments – Unusual Posting Times – Manual Payments – Invoices without Purchase Order
  16. 16. Audit check routine packages (dab:scripts) – Examples II • Accounts Receivables – Credit limit changes – Down Payments – Open items • Human Resources (Examples) – Bank account matches – Bank account duplicates • Masterdata (Examples) – Master data creation – Master data changes – Duplicates on Bank accounts
  17. 17. Packages of SAP® audit routines – e.g. Accounts Payable
  18. 18. The workflow of digital analyses supported by our tools • SAP® Audit workflow:
  19. 19. dab:exporter - User interface 1 2 3 4
  20. 20. Overview about data analysis with ACLTM dab: Daten - Analysen & Beratung, 20 The dab:exporter allows you to export data from SAP®; it converts the data automatically into ACLTM format Once downloaded, you can start immediately with analyzing the data in ACLTM , no manual adjustments needed!
  21. 21. Conclusions • Benefits from a Management perspective – Support when planning audits – Establish a global, risk-based screening – Establish a benchmarking system based on KPIs (Key Performance Indicators) – High-level management reporting • Benefits from an Operational perspective – Seamless integration from KPI to transaction level (detail records) – The solution supports the daily business of internal auditors
  22. 22. Conclusions • Download mass data (big tables) from SAP®, without having a performance impact on the SAP® system – Extract one – analyze often. Because of analyzing the data locally on your laptop, there is no performance impact on the SAP® system, no matter how complex the analyzes are or how long they will take – Examples • Successful download of 120 Gigabytes of ACLTM data from one SAP® system in total • Successful download of tables with more than 200 millions of records • Use the windows task scheduler to use time-slots when the system is not busy • Convert the data into ACLTM format automatically – Seamless integration: Download from SAP®, double-click the ACLTM project, run the audit steps – No manual importing work necessary anymore, all key fields have the same length, are named correctly and have the correct data type • A single interface for several source systems and target data formats – Data from more than one system (SAP®, Microsoft Navision, Oracle etc.) can be put together in one single ACLTM project – Target formats ACLTM , CSV, GDPdU (Suggested data format by German Tax Law)
  23. 23. Conclusions • Pre-defined SAP® audit steps are standardized – Synergy effects: The very same script / audit step can be applied to SAP® systems and SAP® data all over the world, no matter if they are located in the UK, Germany, China, or Brasil – High level of transparency because of the detailed English manual • Audit steps contain a lot of know-how – SAP® know-how: Required tables, fields and relations are pre-defined – Business know-how: The ready-to-run tests are based on the daily examination work of internal and financial auditors or certified public accounts • Increase effectiveness and efficiency of your audit mechanisms – Select audit steps which answer exactly your questions (effectiveness) – Reach your goals with less manual effort (efficiency) – Still, it is no „auditing by check list“, the flexibility is guaranteed, and also the auditors creativity will never be redundant
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