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Procurement Management Processess & Strategie By Hariom Singh

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This Presentation summarises about Procurement Management Process and strategies which act as a key element in the implementation of PMBook process in the construction project.

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Procurement Management Processess & Strategie By Hariom Singh

  1. 1. PRATHAM “Procurement management, Processes & Strategie” Hariom MEET NUMBER FOUR On 5TH June 2018 at c/o The Entrepreneurship School, O-113, Arjun Market, Block E, DLF Phase 1, Sector 26A, Gururgram, Haryana 122002
  2. 2. Overview of procurement Procurement Management, Processes & Strategie s
  3. 3. What is Procurement? • Procurement is the process of finding, agreeing terms and acquiring goods, services or works from an external source, often via a tendering or competitive bidding process. The process is used to ensure the buyer receives goods, services or works at the best possible price, when aspects such as quality, quantity, time, and location are compared.
  4. 4. Why Procurement Management? • Massive Volume of Procurement • Varieties of Materials and Sub Contract • Time Schedule of the project • Increasing Competition • Squeezing Profit Margin • Customer Requirement • Overall Project Performance – Cascading effect
  5. 5. Functions of Procurement Management • Identification and Estimation of Materials and Services • Procurement and allied Functions • Stock , inventory and Wastage control • Proper Storage • Disposal of Surplus, Scrap, empties etc • Management Information System (MIS) • Vendor Performance Monitoring and • Implementing changes and advancements
  6. 6. Role of Procurement within an organization • Supports operational Requirement • Manage procurement process and supply base effectively and efficiently • Develop Strong relationship with other functional groups • Develop integrated purchasing strategies that supports organizational strategies , goals and objectives.
  7. 7. Objectives of Procurement Management TO PROVIDE THE RIGHT ITEM OF THE RIGHT QUALITY IN THE RIGHT QUANTITY AT THE RIGHT PRICE AT THE RIGHT PLACE AT THE RIGHT TIME FOR ENSURING UNINTERRUPTED EXECUTION OF WORK AND TO MONITOR
  8. 8. Methods of Procurement • Purchase Orders – For Materials alone • Work Orders – For Materials + Services (or) For Services only
  9. 9. Important Terminology • L1 (Least priced Tenderer) • Performance & Mobilization Bank Guarantee • Liquidated Damages • Import / Export • LC ( Letter of Credit) & TT (Telegraphic Transfer) • Payment Terms • Warranty / Guarantee • Terms and Conditions • Comparison Sheet
  10. 10. Procurement Processes
  11. 11. Procurement Processes – Step wise • Scope Identification • Scope Matrix • Specification Finalization • Bill of Quantities • Specification Approval by Clients • Vendor Prequalification / Evaluation • Prepare Enquiries • Send RFQs (Request for Quotations) • Collect Quotes
  12. 12. Vendor Evaluation • Past Experience • Price Competitiveness • Current Financial Status • Technical Compliance • Agreement to our Terms & Conditions • Customer Requirement • Project Requirement • Check for Default • Competitors
  13. 13. Procurement Processes – Step wise • Review Quotes • Level all the received quotes • Clarify all deviations and get acceptance • Verify all quotes with internal workings, previous prices. • Prepare benchmark and target prices. • Short List Vendors • Negotiate • Conclude
  14. 14. Procurement Processes – Documentation • All vendor quotes (Every quote he submits) • Comparative statements • Summary of Events • Internal comparison / workings / cost sheets etc • Presentation • Accepted Terms and conditions • Approval by all concerned • Letter of Intent……………. All in one file for one proposal
  15. 15. Procurement Strategies
  16. 16. Strategies to optimize Procurement  Renegotiating /Switching  Co-ordination/Bundling  Low labour cost countries/Global sourcing  (Re-) Design to cost/Standardization  Supplier Partnership  Module /System Suppliers  Make Vs Buy
  17. 17. Negotiations A process in which two or more parties exchange goods or services And attempt to agree on the exchange rate and conditions for the exchange .
  18. 18. OBJECTIVES OF NEGOTIATION 1. To obtain most competitive price for the quality specified 2. To get the supplier to perform the contract on time. 3. To exert some control over the manner in which the contract is performed 4. To persuade the supplier to give maximum co- operation to the buyer’s company 5. To develop a sound and continuing relationship with competent suppliers.
  19. 19. What makes a good Negotiator? • Preparation & planning skills • Knowledge of subject matter being negotiated. • Ability to think clearly and rapidly under pressure & uncertainty. • Ability to express thoughts verbally. • Listening skill • Ability to persuade others • Patience • Decisiveness • Integrity
  20. 20. Procurement Framework
  21. 21. Procurement Framework
  22. 22. List of Packages
  23. 23. List of vendor
  24. 24. Design and Procurement Schedule
  25. 25. Pre qualification of vendor
  26. 26. Commercial comparative
  27. 27. THANK YOU THANK YOU
  28. 28. THANKS For any Project Management and Engineering Consultancy Connect us at +91-120-4356006 or info@manomav.com. We are specialized in Latest Construction Monitoring Technologies, Building Information Modeling (BIM), Quantity Surveying (QS), Bar Bending Schedule (BBS), Cost; Quality; & Scheduling Audits, Material Management Software, 3D Walkthroughs, Training on Primavera/MS Project, and Home Inspection (Icons designed by AlfredoCreates.com)

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