TIME MANAGEMENT

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TIME MANAGEMENT,MANJULA

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TIME MANAGEMENT

  1. 1. TIME MANAGEMENT
  2. 2. QUESTIONNAIRE <ul><li>QUESTION 1. WHAT IS TIME MANAGEMENT ? SUGGEST A SIMPLE METHODOLOGY FOR EFF TIME MANAGEMENT. </li></ul><ul><li>QUESTION 2. WHAT ARE THE COMMON TIME WASTERS IN AN ORG ? </li></ul><ul><li>QUESTION 3. SUGGEST METHODS TO IMPROVE TIME MANAGEMENT AT COY LEVEL. </li></ul><ul><li>QUESTION 4. SUGGEST A DAILY TIME PLAN FOR A STUDENT ATTENDING THE YO COURSE. </li></ul>
  3. 3. QUESTION : 1 <ul><li>WHAT IS TIME MANAGEMENT ? SUGGEST A SIMPLE METHODOLOGY FOR EFF TIME MANAGEMENT. </li></ul>
  4. 4. TIME MANAGEMENT <ul><li>THE EFFICIENT AND EFF UTILISATION OF AVAILABLE TIME FOR FRUITFUL OUTPUT CAN BE CALLED AS TIME MANAGEMENT. </li></ul><ul><li>A SIMPLE METHODOLOGY FOR TIME MANAGEMENT HAS BEEN SUGGESTED IN THE FOLLOWING STEPS. </li></ul>
  5. 5. TIME MANAGEMENTGT <ul><li>DISCOVER HOW TIME IS BEING UTILISED </li></ul><ul><ul><li>TO ASSESS HOW TIME IS BEING UTILIZED IT IS NECESSARY TO MAINT A RECORD OF THE TIME BEING SPENT. </li></ul></ul><ul><ul><li>RECORD SHOULD BE MAINT FOR THREE TO FOUR WEEKS CONTINUOUSLY , THEN ANALYSED. </li></ul></ul><ul><ul><li>THIS WILL REVEAL THE TIME BEING ACTUALLY SPENT FOR CONSTRUCTIVE WK. </li></ul></ul>
  6. 6. TIME MANAGEMENT <ul><li>REVISE THE TIME PLAN FOR MORE EFF USE . </li></ul><ul><ul><li>IDENTIFY CONTRIBUTIVE / CONSTRUCTIVE WK. </li></ul></ul><ul><ul><li>EVAL THE POSSIBILITY FOR DELEGATION. </li></ul></ul>
  7. 7. TIME MANAGEMENT <ul><ul><li>THIS WILL RELEASE TIME FOR MORE IMP TASKS. </li></ul></ul><ul><ul><li>THE IMP TASKS SHOULD BE FURTHER PRIORITISED AND MORE EFFORT DEVOTED TOWARDS IMP TASKS. </li></ul></ul>
  8. 8. TIME MANAGEMENT <ul><li>IMPROVE THE EFFICIENCY OF TIME UTILISATION BY :- </li></ul><ul><ul><li>IDENTIFYING TIME WASTERS IN THE ORG. </li></ul></ul><ul><ul><li>EFFORTS BE MADE BY INDLS AS WELL AS ORG TO MINIMISE THESE. </li></ul></ul><ul><ul><li>MAINT HIGH MORALE IN THE ORG. </li></ul></ul>
  9. 9. QUESTION : 2 <ul><li>WHAT ARE THE COMMON TIME WASTERS IN AN ORG ? </li></ul>
  10. 10. TIME WASTERS <ul><ul><li>PERSONAL TIME WASTERS </li></ul></ul><ul><ul><ul><li>EXCESSIVE TENSION AND EMOTIONS. </li></ul></ul></ul><ul><ul><ul><li>INDECISION. </li></ul></ul></ul><ul><ul><ul><li>INSECURITY. </li></ul></ul></ul><ul><ul><ul><li>PERFECTION. </li></ul></ul></ul>
  11. 11. TIME WASTERS <ul><li>MANAGERIAL TIME WASTERS . </li></ul><ul><ul><li>LACK OF PLG. </li></ul></ul><ul><ul><li>UNCLEAR OBJ. </li></ul></ul><ul><ul><li>FAILURE TO DELEGATE. </li></ul></ul><ul><ul><li>POOR MANAGEMENT OF SUBORDINATE’S TIME. </li></ul></ul>
  12. 12. TIME WASTERS <ul><li>ORGANISATIONAL TIME WASTERS </li></ul><ul><ul><li>LACK OF EST SYS. </li></ul></ul><ul><ul><li>OVER STAFFING. </li></ul></ul><ul><ul><li>MAL- ORGANISATION. </li></ul></ul><ul><ul><li>POOR INFO SYS. </li></ul></ul>
  13. 13. TIME WASTERS <ul><li>ENVIRONMENTAL TIME WASTERS </li></ul><ul><ul><li>CHANGES AFFECTING THE ORG. </li></ul></ul><ul><ul><li>SOCIAL OBLIGATIONS OF THE CDR. </li></ul></ul><ul><ul><li>INTERRUPTIONS FROM HIGHER LEVELS. </li></ul></ul>
  14. 14. QUESTION : 3 <ul><li>SUGGEST METHODS TO IMPROVE TIME MANAGEMENT AT COY LEVEL. </li></ul>
  15. 15. METHODS TO IMPROVE TIME MANAGEMENT <ul><li>BETTER TIME MANAGEMENT AT SUBUNIT LEVEL LEADS TO IMPROVED EFFICIENCY, HIGHER STD OF TRG AND HIGHER MORALE. </li></ul>
  16. 16. METHODS TO IMPROVE TIME MANAGEMENT <ul><li>SUGGESTED WAYS TO IMPROVE TIME MANAGEMENT AT COY LEVEL ARE:- </li></ul><ul><ul><li>AS FAR AS POSSIBLE FOLLOW A WELL DESIGNED ROUTINE TO MEET THE REQMT OF THE SUBUNIT. </li></ul></ul><ul><ul><li>USE INFO BDS, PUBLIC ADDRESS SYS ETC FOR EFFICIENT, TIMELY PASSAGE OF ORDERS. </li></ul></ul>
  17. 17. METHODS TO IMPROVE TIME MANAGEMENT <ul><ul><li>AVOID COLLECTIVE ACTIVITY / REPORTS (FALL IN) WHERE NOT NECESSARY. </li></ul></ul><ul><ul><li>ALL ACTIVITY MUST HAVE A VISIBLE PURPOSE. </li></ul></ul><ul><ul><li>PRIORITISE TASKS / ACTIVITIES. </li></ul></ul><ul><ul><li>USE MANPOWER EFFICIENTLY. </li></ul></ul>
  18. 18. METHODS TO IMPROVE TIME MANAGEMENT <ul><ul><li>EDUCATE TPS AND APPTS ON THE IMPORTANCE OF EFFICIENT USE OF TIME. </li></ul></ul><ul><ul><li>GIVE ADEQUATE TIME TO TPS FOR REST AND PERS ADM. </li></ul></ul><ul><ul><li>KEEP HIGHER HQ INFO OF THE ACTIVITIES IN THE COY / SUB UNIT. </li></ul></ul>
  19. 19. METHODS TO IMPROVE TIME MANAGEMENT <ul><ul><li>AVOID UNNECESSARY FORMALITIES. </li></ul></ul><ul><ul><li>USE AUTOMATION / MECHANISATION WHEREVER POSSIBLE. </li></ul></ul>
  20. 20. METHODS TO IMPROVE TIME MANAGEMENT <ul><ul><li>MAINT A HIGH STATE OF MORALE IN THE COY. </li></ul></ul><ul><ul><li>TREAT TIME AS A PRECIOUS RESOURCE. </li></ul></ul>
  21. 21. QUESTION : 4 <ul><li>SUGGEST A DAILY TIME PLAN FOR A STUDENT ATTENDING THE YO COURSE. </li></ul>
  22. 22. SUGGESTED TIME PLAN <ul><li>MAIN ACTIVITY DURING ANY COURSE IS TO IMBIBE THE TEACHINGS . </li></ul><ul><li>NEED TO PERFORM WELL DURING THE COURSE. </li></ul><ul><li>THUS MAX TIME BE DEDICATED FOR STUDIES. </li></ul><ul><li>HOWEVER ONLY STUDIES WILL LEAD TO BOREDOM, THUS ADVERSELY AFFECTING THE PERFORMANCE. </li></ul>
  23. 23. SUGGESTED TIME PLAN <ul><li>A BALANCED TIME PLAN FOR A NORMAL WORKING DAY IS SUGGESTED. </li></ul><ul><ul><li>REVILE AT 0500H. </li></ul></ul><ul><ul><li>PT FROM 0545H TO 0630H. </li></ul></ul><ul><ul><li>REVISE TOPICS FOR THE DAY’S CLASS FROM 0630H TO 0715H. </li></ul></ul>
  24. 24. SUGGESTED TIME PLAN <ul><ul><li>GET READY AND BREAKFAST FROM 0715H TO 0740H. </li></ul></ul><ul><ul><li>CLASSES FROM 0745H TO 1315H. </li></ul></ul><ul><ul><li>LUNCH AND NEWS PAPER FROM 1320H TO 1430H. </li></ul></ul>
  25. 25. SUGGESTED TIME PLAN <ul><ul><li>AFTERNOON NAP FROM 1430H TO 1530H. </li></ul></ul><ul><ul><li>STUDY TIME FROM 1530H TO 1730H. </li></ul></ul><ul><ul><li>GAMES, LEISURE TIME FROM 1730H TO 1900H. </li></ul></ul><ul><ul><li>STUDY TIME FROM 1900H TO 2100H. </li></ul></ul><ul><ul><li>DINNER AND EVENING NEWS FROM 2100H TO 2145H. </li></ul></ul>
  26. 26. SUGGESTED TIME PLAN <ul><li>NI STUDY FROM 2145H TO 2330H. </li></ul><ul><li>THUS A TOTAL STUDY TIME OF 6H AND 15 MIN, EVENLY DISTR THROUGHOUT THE DAY. </li></ul><ul><li>ADEQUATE LEISURE AND REST TIME TO COMB STRESS. </li></ul>
  27. 27. SUGGESTED TIME PLAN <ul><li>ADDL TIME ON SUNDAYS AND HOLIDAYS USED FOR FRUITFUL READING IN THE LIBRARY, PROJECT / BOOK REVIEW, SOCIALISE, ETC. </li></ul><ul><li>AVAILABLE STUDY TIME IS MORE THAN ADEQUATE TO CATER FOR THE SYLLABUS OF THE TAC LEG OF YO’S COURSE. </li></ul>
  28. 28. QUESTIONS ?

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