Importance of organization and staffing


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Importance of organization and staffing

  1. 1. IMPORTANCE OF ORGANISATION & STAFFING By Manisha BY: manisha vaghela 1
  3. 3. INTRODUCTIONORGANISATION Organisation are the dominant from of institution in our society. The schools that educate us are organisation , the shop where we buy our food are organisation, the companies that make our cars are organisation , and people that print our newspaper are organisation. Organisation pervade all aspect of life , society as a whole , the economy , as well as our personal BY: manisha vaghela 3
  4. 4. STAFFING In a new enterprise , the staffing function follow the planning and organisign function . In the case of running an enterprise, staffing is a continuous process. So, the manager should perform this function at all times. The staffing function includes recruitment, selection, training, development , transfer, promotion and compensation of personnel. It is obvious that the management must ensure a content availability of sufficient number of efficient excusive in an enterprise for the efficient functioning of the enterprise. The selected personnel should be physically, mentally and temperamentally fit for the job. BY: manisha vaghela 4
  5. 5. MEANING & DEFINATION Meaning of organisation Organisation is the detailed arrangement of work and working conditions in order to perform the assigned activities in an affective manner. Organisation can be compared to a human body. The human body consists of hands, feet, eyes, ears, nose, fingers, mouth , BY: manisha vaghela 5
  6. 6. Continues…… … these parts are performing their work independently and at the same time , one part cannot be a substitute to another .The same principles can be identified in the organisation also. The organisation consists of different departments. Each department performs its work independently and cannot be a substitute to BY: manisha vaghela 6
  7. 7. DEFFINITION OF ORGANISATION HANNEY , “Organisation is harmonious adjustment of specialized parts for the accomplishment of some common purpose or purpose.” MC FARLAND , “An identified group of people contributing their efforts towards the attainment of goals is called an organisation.” ALLEN, “The process of identifying and grouping the work is to be performed, defining and delegating responsibility and authority and establishing relationship for the purpose of enabling people to work most effectively together in accomplishing objective.” BY: manisha vaghela 7
  8. 8. CON…  MONEY AND REILY, “Organisation is the form of every human association for the attainment of common purpose .”  CHESTER BENNARD, “ A system of co- operative activities of two or more persons is called organisation .” BY: manisha vaghela 8
  9. 9. MEANING OF STAFFING STAFFING , which is one of the managerial functions, is concerned with the assessment of the manpower requirement , recruitment and selection of personnel , training and development of personnel and periodic appraisal of the performance of BY: manisha vaghela 9
  10. 10. DEFINITION OF STAFFING ACCORDING TO KOONTZ AND O’ DONNELL, The managerial function of staffing involves managing the organisation structure through proper and effective selection , appraisal and development of personnel to fill the roles designed in to the structure.” S. BENJAMIN has defined staffing as “ the process involved in identifying , assessing, placing , evaluating and directing individuals at work.” BY: manisha vaghela 10
  11. 11. Con..  ACCORDING TO THEO HAINMANN , “Staffing function is concerned with the placement , growth and development of all those members of the organisation whose function is to get things done through the efforts of other BY: manisha vaghela 11
  12. 12. Feature of organisation1. IDENTIFIABLE AGGREGATION OF HUMAN BEINGS: Organisation is an identifiable aggregation of human beings. The identification is possible because human group is not merely a number of persons collected at random.2. DELIBERATE AND CONSCIOUS CRIATION : Organisation is a deliberately and consciously created human group . It implies that relationship between organisation and its members is contractual BY: manisha vaghela 12
  13. 13. CON…3.PURPOSIVE CREATION : The organisation is a purpose creation , that is , all the organisation have some objectives or set of objectives . The objective are mutually agreed upon by the members of the group.4.COORDINATION OF ACTIVITIES : In the organisation , there is a coordination of closely relevant activities of the members. The coordination is necessary because all the members contribute to commonly agreed BY: manisha vaghela 13
  14. 14. CON…5.STRUCTURE : The co-ordination of human activities requires a structure wherein various individuals are fitted . The structure provides for power centers which coordinate and control concerted efforts.6.RATIONALITY: These characteristics differentiate an organisation from other social units , such as , community , family, clan , friendship group , etc. however , modern organisations though not BY: manisha vaghela 14
  15. 15. IMPORTANCE OF ORGANISATION Organisation established relationship among the various persons working in the organisation , i.e. between workers and workers ,workers and managers and managers and managers. Efficient organisation offer several advantages not only to the organistion but also to the society at large.1. OPTIMUM UTILISATION OF RESOURCES: It ensures optimum utilisation of resources – both human and physical resources . The resources are put best possible use wastages are BY: manisha vaghela 15
  16. 16. CON… CO ORDINATION:2.ENSURES It facilities co –ordination . The activities of the various individuals ,and department are combined together to accomplish to company goals. Different department works in close harmony with each other .3.FACILITATES EFFECTIVE MANAGEMENT : A properly designed and balanced organisation facilitates effective management of the organisation. It avoids confusion, delays and duplication of work . the work is systematically divided and grouped into several section or units, so as to achieve desired BY: manisha vaghela 16
  17. 17. CON…4.MOTIVATE PERSONNEL : A sound organisation avoids confusion, misunderstandings and overlapping of functions , and as such employees are motivated to produce better results. This is mainly because of good relations existing between the superiors and their subordinates in the organisation .5.FACILITATES DELEGATION OF OUTHORITY: Delegation of authority enable people in the organisation to work effectively and efficiently . CON… BY: manisha vaghela 17
  18. 18. Con… A good organisation structures enables the superiors to delegate authority to the subordinates . The superiors are in a position to delegate the proper degree of authority to the right subordinates. Without proper delegation , it would not be possible to conduct the activities of the organisation smoothly and quickly BY: manisha vaghela 18
  19. 19. CON…6.ENCOURAGES INITIATIVE AND INNOVATION: Due to effective delegation of authority , there is freedom of self expression. The subordinates are encouraged to show their initiative , which helps the organisation to excel and grow . Due to division of work and specialization , There is speed , accuracy and neatness in work . Most of all , specialization leads to innovative ideas BY: manisha vaghela 19
  20. 20. Con…7.TECHNOLOGICAL IMPROVEMENTS : Sound organisation have contributed to the technological developments . Through their constant and continuous efforts in the field of research and development , they have come with new methods , new machines , and techniques , which are effectively introduced in business activities .8. FACILITATES GROWTH: Good organisation achieves good progress .this enables the organisation to growth and diversify. Large progressive firms are the direct outcome of the success of effective organizing. BY: manisha vaghela 20
  21. 21. IMPORTANCE OF STAFFING1.EMPHASIS ON HUMAN ELEMENT: The human force is the most important and productive asset of any organisation which actually carries out the functions and productive activities of various departments. They assert that “ If you want productivity and financial reward that goes with it, you must treat your workers as your most important asset.2. FACILITATES LEADERSHIP: If the staffing function is properly carried out , it will enable managers to provide adequate leadership facilities whereby the individuals can maximize their personal goals along with effectively contributing to the overall organisation BY: manisha vaghela 21
  22. 22. CON…3.FACILITATES CONTROL: Well trained staff is likely to work in accordance with plans and the likelihood of divagation in the actual performance is, therefore, reduced. This facilitates the controlling function being carried out by managers .4.MOTIVATION TO WORK: Financial rewards to not always motivate a worker to work . Their acceptance and recognition by the managers can ,at times, serve to act as better process of motivation . BY: manisha vaghela 22
  23. 23. CON…5.INCREASE IN OVERALL EFFECIENCY: Since all attempts are made to place the right person, with the right knowledge , at the right place and at the right time to perform the organisational activities .There is a likelihood of enhancement in the overall efficiency of an organisation. If people appointed are not competent enough to do their jobs.6.DEVELOPMENT OF PATENTIAL MANAGERS:Recruiting and selecting people with the best potential, compensating them and training them helps in the development of future managers and facilitates the movement of managerial abilities from the lower to the higher levels of the BY: manisha vaghela 23
  24. 24. CON… 7. ENABLES THE ORGANISATIONS TO FACE COMPETITION: Modern times of globalization , every enterprise is facing tough competition both from local and international competitions. A well staffed organisation can provides the management with a framework of policies and procedures suitable for adapting itself to the competitors BY: manisha vaghela 24
  25. 25. CONCLUSIONORGANISATION  The important steps involved in the process of are, the determination of objectives, the grouping of activities, assignment of duties to persons, delegation of authority and creating authority BY: manisha vaghela 25
  26. 26. STAFFING  Staffing which is one of the important managerial functions is concerned with the assessment of the manpower requirement and selection of personnel, training and development of personnel and periodic appraisal of the performance of the personnel . Every manager at all levels has the responsibility for the efficient execution of staffing function. However , to assist the manager, some of the staffing functions are assigned to a specialized agency known as personnel BY: manisha vaghela 26
  29. 29. BY: manisha vaghela 29