Digitisation                                      in the                       Tasmanian Archive and Heritage OfficeState ...
Introductions…       • Noelene Kelly           Manager (Systems Projects – Integration)           Systems Support & Develo...
What will we cover today?     • Basic digitisation concepts and options     • Key digitisation documents     • Some exampl...
Digitisation – What is it?      • ‘Converting objects or records to electronic format usually        through digital imagi...
Digitisation…Where do we start?       •   Research the concept, what others are doing and what is involvedState Library of...
Then…      …define for your library:            –   Why?            –   What?            –   Who?            –   How?State...
Why do we digitise?                        To preserve our HeritageState Library of Tasmania
Why do we digitise?                            To provide wider accessState Library of Tasmania
What do you digitise?      • Organisational priorities      • Understand your holdings/collections      • Stakeholder inpu...
Who should digitise?                        • In-house                        • Out-source                        • Partne...
How….The Critical Components                            • Equipment                            • Standards                ...
EquipmentState Library of Tasmania
Some desktop requirements…State Library of Tasmania
Digitisation Standards      • Minimum standards based on National        Library of Australia        http://www.nla.gov.au...
Storage and Management      • Where will you store the digital objects?      • Cost of storage      • Backup and Recovery ...
Search and Delivery      •   Copyright/ownership      •   Easy to access      •   Search Engines – discovery & relevancy  ...
Key Documents      •   Digitisation Policy      •   Digitisation Standards      •   Annual Plan - Digitisation Program    ...
Australian StrategiesState Library of Tasmania
What is CKN doing?       • Community Knowledge Network         encompasses:            –   State Library of Tasmania      ...
Tasmanian Archive and Heritage                       Office      • Tasmanian Archive and Heritage Office        (TAHO) sit...
What is TAHO doing?      • Prior to October 2007, some digitisation        of images, plans and audio tapes within the    ...
Media Centre Negatives…State Library of Tasmania
State Library of Tasmania
Pictorial Newspaper Images                            • Weekly Courier and                              Tasmanian Mail    ...
State Library of Tasmania
State Library of Tasmania
State Library of Tasmania
Digitised Microfilm               •   Digitise from Microfilm or original?               •   Outsourcing vs in-house      ...
State Library of Tasmania
Partnerships      • Melbourne University & University of        Tasmania – convict records      • Archives CD Books – Poli...
Storage and Management      • Currently a number of systems:            – Access Databases            – File Shares       ...
Search and Delivery               • Currently separate searching and                 delivery               • Links to bib...
Search and DeliveryState Library of Tasmania
Parliamentary Archives UK                 • Digitisation Strategy                 • Digitisation Policy                 • ...
Digitisation of Hansard       • UK Parliament close to completing       • Primary reasons – access, enabling free-text    ...
Digitisation of Hansard       • OCR carried out using a triple-compare process         developed by the contractors       ...
Hansard - Useful Sites      • Text files on Internet for free download        (about 1/3 available as of March 08) :      ...
Preservation      • Starting to look at this issue      • TIFF files for digitised Hansard constitute        about 40TB da...
Where to from here?       • Develop a digitisation strategy       • A few key questions will get you started:            –...
Thank you!!State Library of Tasmania
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APLA digitisation presentation 2008

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This presentation was delivered to the Australian Parliamentary Librarians Association in 2008, by myself and Noelene Kelly.

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APLA digitisation presentation 2008

  1. 1. Digitisation in the Tasmanian Archive and Heritage OfficeState Library of Tasmania
  2. 2. Introductions… • Noelene Kelly Manager (Systems Projects – Integration) Systems Support & Development Community Knowledge Network • Mandy Oliver Manager (Digital Services) Tasmanian Archive and Heritage Office Community Knowledge NetworkState Library of Tasmania
  3. 3. What will we cover today? • Basic digitisation concepts and options • Key digitisation documents • Some examples: – Community Knowledge Network – Parliamentary Archives - UKState Library of Tasmania
  4. 4. Digitisation – What is it? • ‘Converting objects or records to electronic format usually through digital imaging or electronic recordkeeping.’ (Collections Council of Australia) • ‘Digitising or digitisation is representing an object, image, document or a signal (usually an analogue signal) by a discrete set of its points or samples. The result is called "digital representation" or, more specifically, a "digital image", for the object, and "digital form", for the signal.’ (Wikipedia)State Library of Tasmania
  5. 5. Digitisation…Where do we start? • Research the concept, what others are doing and what is involvedState Library of Tasmania
  6. 6. Then… …define for your library: – Why? – What? – Who? – How?State Library of Tasmania
  7. 7. Why do we digitise? To preserve our HeritageState Library of Tasmania
  8. 8. Why do we digitise? To provide wider accessState Library of Tasmania
  9. 9. What do you digitise? • Organisational priorities • Understand your holdings/collections • Stakeholder inputState Library of Tasmania
  10. 10. Who should digitise? • In-house • Out-source • PartnershipsState Library of Tasmania
  11. 11. How….The Critical Components • Equipment • Standards • Storage • DeliveryState Library of Tasmania
  12. 12. EquipmentState Library of Tasmania
  13. 13. Some desktop requirements…State Library of Tasmania
  14. 14. Digitisation Standards • Minimum standards based on National Library of Australia http://www.nla.gov.au/digital/capture.html • Preservation standardsState Library of Tasmania
  15. 15. Storage and Management • Where will you store the digital objects? • Cost of storage • Backup and Recovery • Preservation IssuesState Library of Tasmania
  16. 16. Search and Delivery • Copyright/ownership • Easy to access • Search Engines – discovery & relevancy • Integration with other sites • OCRState Library of Tasmania
  17. 17. Key Documents • Digitisation Policy • Digitisation Standards • Annual Plan - Digitisation Program • Communication & Marketing planState Library of Tasmania
  18. 18. Australian StrategiesState Library of Tasmania
  19. 19. What is CKN doing? • Community Knowledge Network encompasses: – State Library of Tasmania – Archives Office of Tasmania – Adult Education – Online Access CentresState Library of Tasmania
  20. 20. Tasmanian Archive and Heritage Office • Tasmanian Archive and Heritage Office (TAHO) sits within State Library of Tasmania • Digital Services sits within TAHO and has responsibility for Digitisation, Reprographics, e-Heritage and STORSState Library of Tasmania
  21. 21. What is TAHO doing? • Prior to October 2007, some digitisation of images, plans and audio tapes within the Heritage Collection • Six pilot projects were selected to test digitisation of various formats, resourcing models and equipmentState Library of Tasmania
  22. 22. Media Centre Negatives…State Library of Tasmania
  23. 23. State Library of Tasmania
  24. 24. Pictorial Newspaper Images • Weekly Courier and Tasmanian Mail newspapers. • Culturally significant • High demandState Library of Tasmania
  25. 25. State Library of Tasmania
  26. 26. State Library of Tasmania
  27. 27. State Library of Tasmania
  28. 28. Digitised Microfilm • Digitise from Microfilm or original? • Outsourcing vs in-house • OCR • Review microfilming strategyState Library of Tasmania
  29. 29. State Library of Tasmania
  30. 30. Partnerships • Melbourne University & University of Tasmania – convict records • Archives CD Books – Police Gazettes • eHeritage – local history organisationsState Library of Tasmania
  31. 31. Storage and Management • Currently a number of systems: – Access Databases – File Shares – DigiTool • Moving to an integrated Archives and Heritage approachState Library of Tasmania
  32. 32. Search and Delivery • Currently separate searching and delivery • Links to bibliographic or index records • Towards integrated searchingState Library of Tasmania
  33. 33. Search and DeliveryState Library of Tasmania
  34. 34. Parliamentary Archives UK • Digitisation Strategy • Digitisation Policy • Digitisation ProgrammeState Library of Tasmania
  35. 35. Digitisation of Hansard • UK Parliament close to completing • Primary reasons – access, enabling free-text searching and preservation • OCR outsourced to India with 99.5% accuracy • Images captured as TIFF files at a resolution of 300dpi • Copies are made as JPEG filesState Library of Tasmania
  36. 36. Digitisation of Hansard • OCR carried out using a triple-compare process developed by the contractors • Metadata generated automatically • As of March 2008, with the exception of a few volumes requiring rescanning, the complete run of Hansards (1803-general election of 2005) captured – about 2.75 million pagesState Library of Tasmania
  37. 37. Hansard - Useful Sites • Text files on Internet for free download (about 1/3 available as of March 08) : – http://www.parliament.uk.publications/archives.cfm • Experimental database and search interface available on Internet : – http://hansard.millbanksystems.comState Library of Tasmania
  38. 38. Preservation • Starting to look at this issue • TIFF files for digitised Hansard constitute about 40TB data (stored on portable hard drives)State Library of Tasmania
  39. 39. Where to from here? • Develop a digitisation strategy • A few key questions will get you started: – What do you want to digitise and why – Do you have the expertise and equipment in-house? – Can you develop partnerships with other organisations/parliamentary libraries – How will you store, manage and deliver the digitised objects? – Develop a Digitisation PROGRAM not a ProjectState Library of Tasmania
  40. 40. Thank you!!State Library of Tasmania

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