This was a presentation made for Canonical for their Executive Conference & Networking Event that was held in Paris, France this past November. This presentation gives three different venue options for the event.

1. Executive Conference & Networking Event
Paris, France
November 2, 2014

2. INTRODUCTION
Banks Sadler is a globally recognized meeting management services company.
Operating out of London, York, Dusseldorf, Paris and New York we handle over 15,000
venue find bookings and 400 event management projects yearly for a range of
corporations, SMEs, government departments and associations.
We pride ourselves on saving clients an average of 31% against published prices
because our $200m+ buying power means we drive down costs. But the backbone of our
business is, and always has been, our client relationships and we employ only the best
people to cultivate those relationships.
We sincerely appreciate and respect the opportunity to present our recommendations for
your Executive Conference & Networking Event. Enclosed you will find our proposal,
pricing and summary.

3. SPECIFICATION
Executive Conference & Networking Event
► November 2, 2014 – 4PM – 8PM
► 50 attendees
► Networking with announcements and casual presentations
► Room set-up:
– Option 1 – high boy and cocktail tables, butler passed hors d'oeuvres, champagne
tasting, open bar
– Option 2 - Round tables, butler passed hors d’oeuvres, champagne tasting, sit
down dinner
► Purpose is to engage in open conversation and networking – not structured meeting

4. OPTION 1
Le Royal Monceau – Raffles Paris
Located on the prestigious Avenue Hoche, only steps away from the Champs-Elysées, Arc
de Triomphe and elegant Parc Monceau, Le Royal Monceau Raffles Paris is ideally
located for guests to fully experience the rich and vibrant atmosphere of Paris.
► 45 min from both airports, Roissy Charles de Gaulle and Orly.
► 15-20 min from Eurostar station – Gare du Nord.
► 30 min from Gare de Lyon.

5. OPTION 1
Le Royal Monceau- Raffles Paris
Networking and Cocktail Reception
Date Space Time
Set-up/
F&B/Notes
Location
Day 1 Registration (1) 6 foot
Duhayon, Bermond and Junot
Rooms Foyer
Day 1
Networking Event &
Presentations
4:00PM – 8:00
PM
High boy and cocktail tables
Buffet station
Butler passed hors d'oeuvres
Champagne Tasting
Food or beverage action station
Duhayon, Bermond and Junot
Rooms
Networking and Seated Dinner
Date Space Time
Set-up/
F&B/Notes
Location
Day 1 Registration (1) 6 foot
Duhayon, Bermond and Junot
Rooms Foyer
Day 1
Networking Event &
Presentations
4:00PM – 8:00
PM
Round tables
Butler passed hors d'oeuvres
Champagne Tasting
3 Course Dinner
Duhayon, Bermond and Junot
Rooms

6. OPTION 1
Le Royal Monceau – Raffles, Paris
Buffet and bar set up
Networking, champagne tasting, and
presentation(s), reception or dinner

7. ECONOMICS
Based on 50
attendees
EVENT
COSTS
MANAGEMENT
FEE
STAFFING
OPTION 1A €14,060.00 €3,349.92* €900.00**
OPTION 1B €18,060.00 €3,349.92* €900.00**
ESTIMATED TOTALS
Option 1A = €18,309.92
Option 1B = €22,309.92
*Discounted from $6,500.00 to $4,500.00
**Estimate to include 1 staff person

8. OPTION 2
Mandarin Oriental - Paris
In the heart of one of the world’s most beautiful cities, Mandarin Oriental, Paris welcomes
you with style, luxury and warmth. Situated on rue Saint-Honoré, one of the most
fashionable streets in the world, Mandarin Oriental, Paris lies in the heart of this wonderful
city. Surrounded by haute couture and only steps from the Louvre, our hotel exudes a
timeless elegance with beautiful interiors, dining by Thierry Marx, a serene spa and
legendary service.
► Close to Place Vendôme
► Only minutes from the elegant Tuileries gardens, the Louvre and Opera Garnier
► In the heart of Paris’ haute couture neighborhood

9. OPTION 2
Mandarin Oriental - Paris
Networking and Cocktail Reception
Date Space Time
Set-up/
F&B/Notes
Location
Day 1 Registration (1) 6 foot
Jasmin and Darjeeling Room(s)
Foyer
Day 1
Networking Event &
Presentations
4:00PM – 8:00
PM
High boy and cocktail tables
Buffet station
Butler passed hors d’ouevres
Champagne Tasting
Food or beverage action station
Jasmin and Darjeeling Rooms
Networking and Seated Dinner
Date Space Time
Set-up/
F&B/Notes
Location
Day 1 Registration (1) 6 foot
Jasmin and Darjeeling Room(s)
Foyer
Day 1
Networking Event &
Presentations
4:00PM – 8:00
PM
Round tables
Butler passed hors d’ourvres
Champagne Tasting
4 Course Dinner
Jasmin and Darjeeling Rooms

10. OPTION 2
Mandarin Oriental – Paris – Jamin and Darjeeling Rooms
Buffet and bar set up
Networking, champagne tasting, and
presentation(s), reception or dinner

11. ECONOMICS
Based on 50
attendees
EVENT
COSTS
MANAGEMENT
FEE
STAFFING
OPTION 1A €10,070.00 €3,349.92* €900.00**
OPTION 1B €13,900.00 €3,349.92* €900.00**
ESTIMATED TOTALS
Option 1A = €14,319.92
Option 1B = €18,149.92
**Discounted from $6,500.00 to $4,500.00
**Estimate to include 1 staff person

12. OPTION 3
Clipper Paris
The Paris Clipper is moored at some cables lengths from the Eiffel Tower. This ship of
exception with its eclectic decoration, designed in the spirit of the classical yacht can
accommodate up to 150 persons, for an amazing cruise on the Seine. The first
Superyacht of the capital, the Paris Clipper is proud to present a new concept, an
attractive and original way to meet in Paris from a place totally dedicated to the prestige
yachting.

13. OPTION 3
Clipper Paris
Networking and Cocktail Reception – The Terrasse Hotel
Date Space Time
Set-up/
F&B/Notes
Location
Day 1 Registration (1) 6 foot On board the Clipper
Day 1
Networking Event &
Presentations
4:00PM –
midnight
OR
8:00PM –
midnight
Rental package of the boat from
4pm to midnight
Seated dinner
Welcome Champagne glass and
canapés
A 2 and a half hour cruise
The whole boat (including the
deck) will be at your disposal, at
your convenience.
The Clipper Paris

14. ECONOMICS
Based on 50
attendees
EVENT
COSTS
MANAGEMENT
FEE
STAFFING
PARIS YACHT
– THE
CLIPPER
€19,250.00 €3,349.92** €900.00***
ESTIMATED TOTAL
Option 4 = €23,499.92
*Discounted from $6,500.00 to $4,500
**Estimate to include 1 staff person

15. CONCLUSION
On behalf of the entire company, thank you for considering Banks Sadler as your partner
in this important event. With over 30 years of experience in the industry, Banks Sadler
has been a partner to some of the largest and smallest companies at every stage. Our
experience will most certainly be an asset to Canonical and we are eager to put our
knowledge to practice with this executive conference program.
We believe that successful relationships are built on dedication, trust, performance and
value. It is this philosophy that has been the foundation of long term, sustainable
partnerships we share with our existing clients. To that end, we look forward to designing
an event including our highest level of service. We appreciate the opportunity to forge a
new partnership and are ready to prove that we are the right supplier for Canonical.
Thank you sincerely for the opportunity and we look forward with much enthusiasm to our
potential partnership.