Shared Print Collections in North America: Going Main Stream


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Shared Print Collections in North America: Going Main Stream

  2. 2. Libraries Have Hit the Wall (Literally)2 Almost 1 BILLION volumes Over 980 million volumes About 25 million in academic libraries volumes added in North America each year About 70 million volumes in library storage facilities NCES ALS + ARL statistics 2008
  3. 3. There are No Good Options3 ASRS Offsite Storage closed stacks Mass Stop Buying Weeding 3
  4. 4. 4 Faculty and scholars object. Vociferously. 4
  5. 5. 5 5
  6. 6. It’s Not That We Want to Remove Books…6 “…for a librarian its like your best friend just got bitten by a zombie and youre the only one with a gun.” S. Peter Davis. “6 Reasons Were In Another Book-Burning Period in History” Cracked, October 11, 2011 another-book-burning-period-in-history.html 6
  7. 7. Libraries Face Hard Choices7 “Libraries have a certain amount of space and a certain amount of money… Its easy to argue that … these books are … important… But if youre the library, how many…can you keep, at what cost?” 12/141265066/hard-choices-do-libraries- really-destroy-books
  8. 8. The Rise of Shared Print Agreements COPPUL OCUL CRL CIC ReCAP WEST ASERL
  9. 9. Shared Print Operating Policies (A Template)9 Retention •Perpetual, 25 years, 10 years, unspecified? Commitment Selection Criteria •How are items chosen for retention •Centralized or Distributed? Archive Locations •Storage facilities and/or libraries? Ownership •Original library? Or archiving group or library? •Review for completeness, condition Validation •Volume, issue, page, none •Who can borrow Access/delivery •Access/Delivery methods
  10. 10. Shared Print Agreements in North America (Partial List)10 Shared Library- By By Custom Storage Nominated By Domain Publisher Analysis Copy Titles UC RLFs CRL JSTOR Western Regional Archive ASERL Collab Fed Storage Trust ASERL Journal Depository (WEST) Retention Program OhioLINK CIC Shared Print Repository Maine Shared Collections (TBD) PASCAL TRLN Single Copy Orbis-Cascade CRL/USAIN Archive Alliance Agriculture WRLC COPPUL PALCI Minnesota MLAC OCUL Thunder CRL/LLMC Law Bay Agreement ReCAP Florida Statewide Five Colleges (MA) Shared Collection
  11. 11. Mega-Regional Shared Print Journal Programs11 CIC Western Regional 10 libraries in 9 states Storage Trust (WEST) 103 libraries in 17 states ASERL 40 libraries in 12 states More than 50% of all ARL libraries participate in one of these
  12. 12. What’s Happening in the Northeast?12  Individual high-density storage facilities: Harvard, Yale, Brown, Cornell  Shared facilities: Five Colleges (UMass, Amherst, Smith, Mount Holyoke, Hampshire), Johns Hopkins/Maryland, Washington (DC) Research Library Consortium, ReCAP (Columbia, Princeton, NYPL)  Shared print agreements: PALCI, WRLC, ReCAP (planning), Maine Shared Collections Strategy (planning) 12
  13. 13. Key Features of Major Programs13 WEST CIC-SPR ASERL Members 103 10 40 Archive facilities Libraries and storage Indiana U. storage Libraries and storage facilities facility facilities Selection Journals by risk Journals from Journals nominated profile Elsevier, Springer, by library Wiley Ownership Archive Holder/ Original Owner Archive Holder/ Owner Owner Retention 25 years (to 2035) 25 years (to 2035) 25 years (to 2035) Access Digital preferred; Digital preferred; At owning library’s physical in-library physical in-library discretion only only Business Model Share upfront costs Share upfront costs No cost sharing, of ingest of ingest AND libraries absorb own ongoing retention costs
  14. 14. Monographs are the New Frontier14  Hathi Trust  Maine Shared Collections Strategy  Greater Western Library Alliance (GWLA)  Midwest Collaborative for Library Services (MCLS)
  15. 15. Shared Monographs Require a Different Model15  Delivery issues  Searchers more likely to want full print version  Keep more copies available?  Print on demand?  Copyright issues: Only ~27% of Hathi titles in public domain  Space reclamation issues: How to make monograph deselection cost-effective
  16. 16. Shared Print: Getting to Scale16 Library Collections Digital Shared Volumes Print 1. Disclose holdings that have been digitized or committed to shared print 2. Develop community standards and agreements to preserve print
  17. 17. Emerging Bibliographic Infrastructure CRL’s PAPR Knowledgebase OCLC WorldCat Print Archive Archived Program Journal Titles Directory and Holdings Archived Holdings Unarchived holdings (MARC Holdings) for analysis (MARC Holdings) Library Catalogs 17
  18. 18. Print Archives Pilot Project: Metadata Guidelines18  Recommendations issued April 2012:  Define a new Institution Symbol to indicate “print archived material” at your institution. Needed for resource-sharing and discovery in OCLC systems  Create MARC Holdings Record for each title using the new Symbol  Include 583 Action Note(s) describing the preservation action (retention period, program, validation if any)
  19. 19. We Must Work Together19 “No single library can or should acquire and retain everything. To do so would be to disregard our home institution’s mission and to squander its resources. However, collectively we should be concerned with the survival of the print record broadly conceived.” Stephen Enniss, “Collaborative values and survival of the print record”, College and Research Libraries News, June 1999. (now head Librarian at the Folger Shakespeare Library)
  20. 20. Let us create the safety nets. COPPUL OCUL New England CIC Mid-WEST Atlantic ASERL