An Introduction and Review of
Maine Shared Collections Strategy
Project Objectives
Sustainable Collection Services
Project Planning Meeting
February 15, 2013
Matthew Revitt,
MSCS Program Manager

MSCS Background
 Origins of grant ‐ Larger Libraries Group
 Drivers
 Space issues – lack of it!
 Budget cuts – where’s all the money gone?
 Cost per usage – why did we buy this again?
 Availability of electronic resources – paperless library?
 Preservation vs. weeding
 Building upon collaboration and trust
 To boldly go where no library has gone before
 Shared approach to managing legacy print collections
 IMLS approve project 2010 – awarded $821,065
 Delays to project – deadline extended to 2014

MSCS Partners
 Colby College
 Bates College
 Bowdoin College
 University of Maine
 University of Southern Maine
 Maine State Library
 Bangor Public Library
 Portland Public Library
 Maine InfoNet

Project Objectives
 Workable strategy for stewardship of the major print
collections in Maine
 Analyze print monographs (primary focus) and journals
for duplication & usage
 Identify digital surrogates that can be used in lieu of (or
in addition to) print, and provide access to them in
MaineCat
 Identify which library/libraries are committed to
retention of print materials for the long‐term

Project Objectives
 Implementation of on‐demand services
 Electronic and print‐on‐demand options
 Define sustainable business model
 Financial model
 Governance structure
 MOU

MSCS Groups
 Project Team
 PI: Deb Rollins
 PI: Clem Guthro
 PI: Barbara McDade
 Technology Director: James Jackson Sanborn
 Program Manager: Matthew Revitt
 Systems Librarian: Sara Amato
 Collection Management Committee
 Technical Services Committee (& 583 Subcommittee)
 Directors Council
 Advisory Board

The story thus far…
 Collection analysis
 OCLC reclamation
 Our Catalogs / OCLC circulation data report
 Journey from DIY, via WCA, to SCS
 Collection analysis criteria
 Circ stats  HathiTrust
 Number of copies  Uniqueness
 Subject strengths  Collection types
 Storage facilities

The story thus far…
 Print /digital management models
 Digital collections – HathiTrust & Internet Archive
 E‐book‐On‐Demand
 Print‐On‐Demand – Espresso Book Machine to UMaine
Printing Services

The story thus far…
 Collection management, stewardship, and
preservation model
 Selection criteria investigations
 Print in place model adopted
 MARC 583 Subfield explorations
 OCLC Shared Print Symbols testing
 Business model
 MOU

For more information
 Website: http://maineinfonet.net/mscs/
 Email: mainesharedcollections@gmail.com
 Twitter: @MESharedColls
 Presentation slides:
http://www.slideshare.net/Maine_SharedCollections

Why are we here today?
 Broadly
 Learn more about what services SCS provide
 Agree scope of data extract
 Agree what we want to learn from the data

Most importantly, to make real
progress on the project!
 What monographs should the eight partner libraries
designate for long‐term retention for the benefit of shared
collections in the state of Maine?
 What is the equitable and/or commonsense distribution of
retention responsibilities?
 What monographs held by the partners are candidates for
incorporating into POD/EOD services (via local or shared
catalogs) by virtue of HathiTrust or Internet Archive
programs for public domain material?
 What monograph copies (by library) could optionally be
deselected, once retention decisions have been finalized?

Any questions?