Introducing to you the TASK team:
Zama Zulu (Project Manager) and team
Amanzimtoti YMCA, Young Men’s Christian Association, focuses their efforts in
two different projects namely; Sakhithemba Half Way House and
Masibambane HIV/AIDS. The primary concentration for the purposes of this
project is the Sakhithemba Halfway House. Sakhithemba Halfway House is a
non-profit and non governmental Christian organisation.
Amanzimtoti YMCA was established in 1973 and is registered with the South
African Government Department of Social Welfare as an NPO (NPO 002-465).
Sakhithemba is an IsiZulu word meaning building hope, this organisation is a
Christian Association committed to developing young people’s bodies, minds
and spirits so that they can transform their communities into places where
Christian principles are practised. The Amanzimtoti YMCA is committed to the
righteous development of young people who have become residents of the
Amanzimtoti YMCA, Sakhithemba Halfway House houses 60 boys who are
between the ages of 13 to 18, these boys come from broken homes and
include street children as well as young offenders from Durban.
Sakhithemba Halfway house aids these boys by offering life changing experiences though
creating a home enviroment where family values are learnt and practised.
Sakhithemba re-establishes support networks with families and communities for the residents
and in turn provides general life skills. Sakhithemba values education therefore enables the
residents to continue their education thus empowering the residents to become employeable
or have the necessary skills to become entrepreneurs.
The centre offers demonstration workshops which focus concerns around unepmloyment and
identify a range of skills among participants.
Project name: Sakhithemba Halfway House Library
This plan aims to enhance this youth development centre by seeking funding to construct a
building which shall house a library and a computer room. The construction of such a building
poses as a tool to teach the boys housed at the centre new skills which will provide them with
knowledge which will be active in the future when they are seeking employment or even
starting their own businesses.
Finish the construction of the building.
Construct a good quality structure of quality workmanship and construction
Build a structure which shall be durable and encompass enviromentally
friendly building practices and materials.
Respond to the needs of the boys which reside at the centre
Social and Sponsorship
Obtain sponsership from companies.
Identify and involve all stakeholders and sponsers as much as possible.
Identify community stakeholders and ensure that they are instrumental in
uplifting their community.
Ensure that all legal procedures necessary to make the project a success are
Build the structure in a safe manner.
The building needs to be constructed within the budgeted costs.
Cost of the project need to be kept low
The Ngunezi Trust Fund
LDM Quantity Surveyors
Build it, Amanzimtoti
Task Project managers
Sivukile Building Contractor cc
In the Zone Air-conditioning cc
Mzansi Electronics Armed Response
Mukulu Library Furniture
Residents of Umbongitwini, Amanzimtoti
Councillor of Umbongitwini
EThekwini District Municipality
The Ngunezi Trust Fund
LDM Quantity Surveyors
Ilisu Consultants and Contactors cc
Build it, Amanzitoti
Information and Communication Technology
Division (ICT) UKZN
Kingsway High School
The Project Manager
Has overall project responsibility and accountability to guide the project.
Is involved with the planning, controlling as well as monitoring all aspects of the project. The
project manager shall be responsible for managing and directing the assigned project
resources to best meet project objectives
Develops the project plan which includes; the Project Charter, the Project Scope,
Project objectives, WBS defining project deliverables, Key Milestones, the Project
Stakeholders, Assumptions made, Project constraints, Project Pre-Requisites, Required
roles and responsibilities, resources requirements, communications planning, Quality
Policy, Cost management, Risk Management,
Obtains stakeholder approval and acceptance of the Project Plan
Manage and monitor day-to-day activities listed in the project plan and provide
direction to team members and supporting organizations.
Develop and distribute project performance reports. Regularly review project status,
evaluating performance criteria i.e. scope, cost, schedule & quality.
Obtain customer and management approval and acceptance of completed product.
Deputy Project Manager
Responsible for maintenance of the project plan.
Provides administrative support to the Project Manager.
Directs the team under the instruction of the project
Has the capacity to resolve conflict should it arise.
Manages the support and provision of project tools and
Represents the project manager in cases where the
project manager is unable to attend.
Responsible for administrative tasks throughout the project
Complete the project within budgeted cost, schedule and quality
Identify resources needed for project.
Identify residents of the Halfway House training needs
Aid in the management of time, cost and quality.
Identify unanticipated risk events
Track the project implementation and submit status reports to the project
Maintain project and structural building quality requirements
Participate in lessons learned sessions.
Identify ways to improve project processes
Ensures that the need of the proposed structure is built.
Guarantees accountability to stakeholders who have financial interest in the
Quality standards are based in order to create guidelines for quality
Quality improves the experience of the Client (Sakhithemba Halfway House).
Risk needs to be understood for decision making.
The success of the project lies in being able to foresee and manage risk.
Overall accountability and coordination.
Performs operations in a specialized area to established technical
specifications within their specialised technical fields
Health and safety regulations on the construction site help to reduce deaths
and serious injuries.
Contributes towards reducing the incidence of unnecessary disputes among
stakeholders as each individual is protected by laws.
The specialist contractor for this project shall
include; Mukulu Library Furniture, Mzansi Electronics
Armed Response, In the Zone Air-conditioning cc.
The above named specialist contractors shall
indemnify the client for all incidents that may occur
to the specialist contractor’s employees during the
progamme of works.
Shall be responsible to complete specialist their
works according to the works programme.
Shall complete the works with the highest quality of
workmanship and diligence.
Construct a 120m2 library and an in-house computer room
built on cement blocks then plastered painted with
Movable sound-proof partition wall should be used for the
toilets and for the internal wall separating the library and
the computer room.
Floors to be finished with ceramic floor tiles
Steel windows and doors with trellidor and an alarm are
required for safety purposes
A simple pitched roof made of corrugated roof tiles is
necessary for this building.
Air conditioning system should be installed at the
Only two toilets and two urinals are required.
2.Sponsors pulling out
3.Change of scope
4.Extension of construction period
5.Quality level of deliverables not satisfactory
6.Resources not coming on time
7.Shortage of labour and poor quality of resources
8.Targets And dates not achieved
9.Escalation of the estimated expenditure
No Risk Risk
Project (probability x
1. Project failure Poor project
High Cancellation of
0.4 x 8=3.2
should be done
Project manager and
2. Sponsors pulling out Identified
not want to
Moderate Cancellation of
the project or
delay of the start
that can contribute
Project Manager and
3. Change of scope Lack of funds High Poor quality and
0.4 x 2=0.8
Allow for change
Sponsor and client
4. Extension of construction
Rain and strike High Increase cost and
0.4 x 1=0.4
Allow float in the
that if there are
any delays the
5. Quality level of
delivery by the
Moderate Project not
completed or great
amount of defects
in the future
0.2 x 4=0.8
6. Late delivery of resources Supplier having
lots of clients to
Moderate Slows down the
Get a standby
7. Shortage of labour and
poor quality of resources
Labour not well
trained and quality
found in the area
Moderate Conflict in the
whole project and
result in delay
Offer high wage
for quality work
8. Targets And dates not
Constraints in the
Moderate Increase cost and
0.2 x 2=0.4
Time management Project manager and
9. Escalation of the
Increase in prices
Moderate Lack of funds to
continue with the
and get more
Project manager and
The quality of Sakhithemba library project is a responsibility of all stakeholders involved, it
is therefore very essential to ensure that all members of the project team are in line with
the quality policy.
Easy to maintain
Good value for money
Flexible for the future purpose
Easy to use
Tight electronic security
Quality building materials
Project ID Milestone No: Milestone
1 1 Start of Project 23/11/10
2 2 Site Establishment 23/11/10
10 3 Substructure 25/11/10
28 4 Superstructure 23/11/10
69 5 External Works 23/11/10
77 6 End of Project 3/02/11
and if other standards are not adhered to ,
such as…Health and Safety
Regulations…and Environmental standards
the project could be impacted negatively
Activity Accumulated expenses Total Expenses
Site Establishment R 5900 R 5900
Sub-structure R33794 R 27894
SS Walling R76125 R 42331
Door R77725 R 1600
Window R84345 R 6620
Electrical R97592 R 13247
Plumage Drainage R100358 R 2766
Floor Finishes R104946 R 4588
Carpentry &Joinery R106816 R 1870
Roofing R179294 R 18478
Ceiling R196494 R 14200
Fencing R200794 R 4300
Landscaping R203834 R 3040
The Ngunezi Trust Fund Project Sum
need to raise start up Capital
Group 5 Training
hiring of GW
ICT Division UKZN Computers
purchasing of computers (incl software)