 Introducing to you the TASK team:
 Zama Zulu (Project Manager) and team
members…
 Londile Dladla
 Sanele Xulu
 Sesin...
 Amanzimtoti YMCA, Young Men’s Christian Association, focuses their efforts in
two different projects namely; Sakhithemba...
 Sakhithemba Halfway house aids these boys by offering life changing experiences though
creating a home enviroment where ...
Structural Objectives
 Finish the construction of the building.
 Construct a good quality structure of quality workmansh...
Legal
 Ensure that all legal procedures necessary to make the project a success are
followed..
 Build the structure in a...
External Stakeholders
 The Ngunezi Trust Fund
 LDM Quantity Surveyors
 Build it, Amanzimtoti
 CTM, Prospecton
 Group ...
External Stakeholders
 GSC- Environmentalist
 Residents of Umbongitwini, Amanzimtoti
 Councillor of Umbongitwini
 EThe...
 The Ngunezi Trust Fund
 LDM Quantity Surveyors
 Ilisu Consultants and Contactors cc
 Build it, Amanzitoti
 CTM, Pros...
The Project Manager
General Functions
 Has overall project responsibility and accountability to guide the project.
 Is i...
 Deputy Project Manager
General Functions
 Responsible for maintenance of the project plan.
 Provides administrative su...
 Project Team
 Complete the project within budgeted cost, schedule and quality
requirements.
 Identify resources needed...
Assurance:
Financial
 Ensures that the need of the proposed structure is built.
 Guarantees accountability to stakeholde...
Technical
 Overall accountability and coordination.
 Performs operations in a specialized area to established technical
...
Specialist Consultants:
 The specialist contractor for this project shall
include; Mukulu Library Furniture, Mzansi Elect...
 Construct a 120m2 library and an in-house computer room
 built on cement blocks then plastered painted with
Plascon pai...
Risks Identified:
1.Project failure
2.Sponsors pulling out
3.Change of scope
4.Extension of construction period
5.Quality ...
No Risk Risk
Happening
Project (probability x
impact)
Measures
1. Project failure Poor project
management and
project plan...
Quality Statement
 The quality of Sakhithemba library project is a responsibility of all stakeholders involved, it
is the...
Project ID Milestone No: Milestone
Description
Date
1 1 Start of Project 23/11/10
2 2 Site Establishment 23/11/10
10 3 Sub...
QUALITY
COST
TIME
 Climate
 Stakeholders
 Community
 Sponsors
 EThekwini Municipality
 and if other standards are not adhered to ,
suc...
Weeks
Activity Accumulated expenses Total Expenses
Site Establishment R 5900 R 5900
Sub-structure R33794 R 27894
SS Wallin...
0
50000
100000
150000
200000
250000
SiteEstablishment
Sub-structure
SSWalling
Door
Window
Electrical
PlumageDrainage
Floor...
Communicati
on
35%
Schedule
43%
Risk
22%
Constraints
 The Ngunezi Trust Fund Project Sum
need to raise start up Capital
(-)R761125
 Group 5 Training
hiring of GW
(-)R36000
...
3year Project Management Assignment Final
3year Project Management Assignment Final
3year Project Management Assignment Final
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3year Project Management Assignment Final

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3year Project Management Assignment Final

  1. 1.  Introducing to you the TASK team:  Zama Zulu (Project Manager) and team members…  Londile Dladla  Sanele Xulu  Sesinqobile Mhlongo
  2. 2.  Amanzimtoti YMCA, Young Men’s Christian Association, focuses their efforts in two different projects namely; Sakhithemba Half Way House and Masibambane HIV/AIDS. The primary concentration for the purposes of this project is the Sakhithemba Halfway House. Sakhithemba Halfway House is a non-profit and non governmental Christian organisation.  Amanzimtoti YMCA was established in 1973 and is registered with the South African Government Department of Social Welfare as an NPO (NPO 002-465).  Sakhithemba is an IsiZulu word meaning building hope, this organisation is a Christian Association committed to developing young people’s bodies, minds and spirits so that they can transform their communities into places where Christian principles are practised. The Amanzimtoti YMCA is committed to the righteous development of young people who have become residents of the Halfway House.  Amanzimtoti YMCA, Sakhithemba Halfway House houses 60 boys who are between the ages of 13 to 18, these boys come from broken homes and include street children as well as young offenders from Durban.
  3. 3.  Sakhithemba Halfway house aids these boys by offering life changing experiences though creating a home enviroment where family values are learnt and practised.  Sakhithemba re-establishes support networks with families and communities for the residents and in turn provides general life skills. Sakhithemba values education therefore enables the residents to continue their education thus empowering the residents to become employeable or have the necessary skills to become entrepreneurs.  The centre offers demonstration workshops which focus concerns around unepmloyment and identify a range of skills among participants. Project name: Sakhithemba Halfway House Library  This plan aims to enhance this youth development centre by seeking funding to construct a building which shall house a library and a computer room. The construction of such a building poses as a tool to teach the boys housed at the centre new skills which will provide them with knowledge which will be active in the future when they are seeking employment or even starting their own businesses.
  4. 4. Structural Objectives  Finish the construction of the building.  Construct a good quality structure of quality workmanship and construction procudures.  Build a structure which shall be durable and encompass enviromentally friendly building practices and materials.  Respond to the needs of the boys which reside at the centre Social and Sponsorship  Obtain sponsership from companies.  Identify and involve all stakeholders and sponsers as much as possible.  Identify community stakeholders and ensure that they are instrumental in uplifting their community.
  5. 5. Legal  Ensure that all legal procedures necessary to make the project a success are followed..  Build the structure in a safe manner. Cost  The building needs to be constructed within the budgeted costs.  Cost of the project need to be kept low
  6. 6. External Stakeholders  The Ngunezi Trust Fund  LDM Quantity Surveyors  Build it, Amanzimtoti  CTM, Prospecton  Group Five  Task Project managers  Sinenhlanhla Ndimande  Sivukile Building Contractor cc  In the Zone Air-conditioning cc  Mzansi Electronics Armed Response  Mukulu Library Furniture  Sizwe Roofing
  7. 7. External Stakeholders  GSC- Environmentalist  Residents of Umbongitwini, Amanzimtoti  Councillor of Umbongitwini  EThekwini District Municipality
  8. 8.  The Ngunezi Trust Fund  LDM Quantity Surveyors  Ilisu Consultants and Contactors cc  Build it, Amanzitoti  CTM, Prospecton  Information and Communication Technology Division (ICT) UKZN  Kingsway High School  Group Five  Sandro Quattrocchi
  9. 9. The Project Manager General Functions  Has overall project responsibility and accountability to guide the project.  Is involved with the planning, controlling as well as monitoring all aspects of the project. The project manager shall be responsible for managing and directing the assigned project resources to best meet project objectives Project Planning  Develops the project plan which includes; the Project Charter, the Project Scope, Project objectives, WBS defining project deliverables, Key Milestones, the Project Stakeholders, Assumptions made, Project constraints, Project Pre-Requisites, Required roles and responsibilities, resources requirements, communications planning, Quality Policy, Cost management, Risk Management,  Obtains stakeholder approval and acceptance of the Project Plan Project Execution  Manage and monitor day-to-day activities listed in the project plan and provide direction to team members and supporting organizations. Project Control  Develop and distribute project performance reports. Regularly review project status, evaluating performance criteria i.e. scope, cost, schedule & quality. Project Close-out  Obtain customer and management approval and acceptance of completed product.
  10. 10.  Deputy Project Manager General Functions  Responsible for maintenance of the project plan.  Provides administrative support to the Project Manager.  Directs the team under the instruction of the project manager.  Has the capacity to resolve conflict should it arise.  Manages the support and provision of project tools and equipment.  Represents the project manager in cases where the project manager is unable to attend.  Responsible for administrative tasks throughout the project life cycle. 
  11. 11.  Project Team  Complete the project within budgeted cost, schedule and quality requirements.  Identify resources needed for project.  Identify residents of the Halfway House training needs  Aid in the management of time, cost and quality.  Identify unanticipated risk events  Track the project implementation and submit status reports to the project manager.  Maintain project and structural building quality requirements  Participate in lessons learned sessions.  Identify ways to improve project processes
  12. 12. Assurance: Financial  Ensures that the need of the proposed structure is built.  Guarantees accountability to stakeholders who have financial interest in the project Quality  Quality standards are based in order to create guidelines for quality standard.  Quality improves the experience of the Client (Sakhithemba Halfway House). Risk  Risk needs to be understood for decision making.  The success of the project lies in being able to foresee and manage risk.
  13. 13. Technical  Overall accountability and coordination.  Performs operations in a specialized area to established technical specifications within their specialised technical fields Legal  Health and safety regulations on the construction site help to reduce deaths and serious injuries.  Contributes towards reducing the incidence of unnecessary disputes among stakeholders as each individual is protected by laws.
  14. 14. Specialist Consultants:  The specialist contractor for this project shall include; Mukulu Library Furniture, Mzansi Electronics Armed Response, In the Zone Air-conditioning cc.  The above named specialist contractors shall indemnify the client for all incidents that may occur to the specialist contractor’s employees during the progamme of works.  Shall be responsible to complete specialist their works according to the works programme.  Shall complete the works with the highest quality of workmanship and diligence.
  15. 15.  Construct a 120m2 library and an in-house computer room  built on cement blocks then plastered painted with Plascon paint.  Movable sound-proof partition wall should be used for the toilets and for the internal wall separating the library and the computer room.  Floors to be finished with ceramic floor tiles  Steel windows and doors with trellidor and an alarm are required for safety purposes  A simple pitched roof made of corrugated roof tiles is necessary for this building.  Air conditioning system should be installed at the computer room.  Only two toilets and two urinals are required.
  16. 16. Risks Identified: 1.Project failure 2.Sponsors pulling out 3.Change of scope 4.Extension of construction period 5.Quality level of deliverables not satisfactory 6.Resources not coming on time 7.Shortage of labour and poor quality of resources 8.Targets And dates not achieved 9.Escalation of the estimated expenditure
  17. 17. No Risk Risk Happening Project (probability x impact) Measures 1. Project failure Poor project management and project planning High Cancellation of Project P=0.4 I=8 0.4 x 8=3.2 Proper communication, project planning and management should be done properly Project manager and Project team 2. Sponsors pulling out Identified sponsors might not want to contribute Moderate Cancellation of the project or delay of the start date P=0.2 I=4 0.2x4=0.8 Have another potential sponsor that can contribute should anything happens Project Manager and Project administrator 3. Change of scope Lack of funds High Poor quality and late completion P=0.4 I=2 0.4 x 2=0.8 Allow for change of scope Sponsor and client 4. Extension of construction period Rain and strike High Increase cost and sponsors might pull out P=0.4 I=1 0.4 x 1=0.4 Allow float in the deliverables so that if there are any delays the available time maybe used Contractor 5. Quality level of deliverables not satisfactory Poor service delivery by the contractor Moderate Project not completed or great amount of defects in the future P=0.2 I=4 0.2 x 4=0.8 Constantly inspect the contractor’s work Project Manager 6. Late delivery of resources Supplier having lots of clients to deal with Moderate Slows down the work pace P=0.2 I=1 0.2x1=0.2 Get a standby supplier Contractor 7. Shortage of labour and poor quality of resources Labour not well trained and quality suppliers not found in the area Moderate Conflict in the whole project and result in delay P=0.2 I=2 0.2x2=0.4 Offer high wage for quality work Contractor 8. Targets And dates not achieved Constraints in the project Moderate Increase cost and construction period P=0.2 I=2 0.2 x 2=0.4 Time management Project manager and project team 9. Escalation of the estimated expenditure Increase in prices and delays Moderate Lack of funds to continue with the project P=0.2 I=2 0.2 x=0.4 Cost Management and get more sponsor Project manager and project team
  18. 18. Quality Statement  The quality of Sakhithemba library project is a responsibility of all stakeholders involved, it is therefore very essential to ensure that all members of the project team are in line with the quality policy. Business Targets  Easy to maintain  Minimum Defects  Good value for money  Flexible for the future purpose  Easy to use Technology Targets  Modern plan  Attractive finishes  Tight electronic security  Quality computers  Quality building materials
  19. 19. Project ID Milestone No: Milestone Description Date 1 1 Start of Project 23/11/10 2 2 Site Establishment 23/11/10 10 3 Substructure 25/11/10 28 4 Superstructure 23/11/10 69 5 External Works 23/11/10 77 6 End of Project 3/02/11
  20. 20. QUALITY COST TIME
  21. 21.  Climate  Stakeholders  Community  Sponsors  EThekwini Municipality  and if other standards are not adhered to , such as…Health and Safety Regulations…and Environmental standards the project could be impacted negatively
  22. 22. Weeks Activity Accumulated expenses Total Expenses Site Establishment R 5900 R 5900 Sub-structure R33794 R 27894 SS Walling R76125 R 42331 Door R77725 R 1600 Window R84345 R 6620 Electrical R97592 R 13247 Plumage Drainage R100358 R 2766 Floor Finishes R104946 R 4588 Carpentry &Joinery R106816 R 1870 Roofing R179294 R 18478 Ceiling R196494 R 14200 Fencing R200794 R 4300 Landscaping R203834 R 3040
  23. 23. 0 50000 100000 150000 200000 250000 SiteEstablishment Sub-structure SSWalling Door Window Electrical PlumageDrainage FloorFinishes Carpentry&Joinery Roofing Ceiling Fencing Landscaping Total Expenses Accumulated Expenses
  24. 24. Communicati on 35% Schedule 43% Risk 22% Constraints
  25. 25.  The Ngunezi Trust Fund Project Sum need to raise start up Capital (-)R761125  Group 5 Training hiring of GW (-)R36000  ICT Division UKZN Computers purchasing of computers (incl software) (-)R80000

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