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The Career Practitioner's Guide to Conducting a Webinar
The Career Practitioner’s
Guide to Conducting a
Melissa A. Venable, PhD
NCDA CPI - Portland, OR
Melissa A. Venable, PhD
● Adjunct Faculty: Saint Leo University, University of South
● Writer/Researcher/Social Media: HigherEducation.com
● Job and Career Transition Coach
NCDA: Secretary, Former Technology Committee Chair
Key Interests: Design and delivery of online education |
Identifying, selecting, and implementing educational and career
What do you want to do?
● Attract an audience
● Educate (and assess?)
- Answer frequently asked questions in your office
- Engage employers - information sessions
- Hold a virtual open house
- Facilitate a networking session
Selecting the Platform
Does your school or
organization already have a
(e.g., WebEx, GoToMeeting,
What to consider …
● Number of participants
● Time limits per session
● Recording and recording storage? Downloads (formats)?
● Breakout “rooms”
● Meeting access (mobile)
● Software download vs. web-based
“The Health Insurance Portability and Accountability Act (HIPAA) calls for
privacy and security standards that protect the confidentiality and integrity
of patient health information. Specifically, if you are transmitting patient
data across the Internet during an online meeting or video conference,
your online meeting solution and security architecture should strive to
provide end-to-end encryption and meeting access control to help avoid
interception by anyone other than the invited participants.”
- http://bit.ly/2e4QRXS - GoToMeeting
- http://bit.ly/2ELqejX - Zoom for Telehealth
What will $ get you?
● Reporting features
● Tech support
● Calendar integration, e.g., Google, Outlook
● Integration with other tools, e.g., PayPal
● Email options
● More attendees allowed per session
● Cloud storage
Choose a time and date:
○ Consider audience needs and preferences
○ Live and/or recording
Choose a format:
○ Panel interview
○ Invitation only / Public / Registration
● Recruit an assistant
● Explore the technology
● Schedule and conduct a
● Post your webinar to relevant calendars
● Add webinar info to your newsletter, etc.
● Invite specific attendees via email
● Create a hashtag (#) for social media use (Facebook,
Pinterest, Twitter, Instagram…)
3. Call to Action!
● State goals/objectives of the session
● Share your expectations for what’s going to happen
● Remind attendees about the event hashtag (#)
● Monitor logistics (Do you want to record?)
● Troubleshoot (Be ready with links to help desk,
● Present, Discuss, Moderate, Facilitate … watch the time.*
● Monitor side communication (e.g., text chat)*
● Monitor hashtag*
● Respond to questions*
● Deploy your strategies (e.g., question prompts, polls)
● Have fun!
*This is where an assistant can help!
Get Your Audience Involved!
● Ice Breakers
● Gateway Activities
● Flip Your Session
● Role Play or Debate
● Collaborative Note Taking
● Polls and Surveys
● If I were …
● Quick Whips – “Right now I’m feeling …”, “The best part
of my day is …”
● Link Share
● Would you rather …
ROLE PLAY / DEBATE
● Case Studies
● Assigned Roles
● Ground Rules
COLLABORATIVE NOTE TAKING
● Assign or Open to All
● Editing Tools
● Communicate Expectations
● Provide Access
POLLS and SURVEYS
● Check Understanding
● Make a Prediction
● Muddiest Point Reflection
● Individual or Group
● Get creative! e.g., Image-only, Bitmoji
■ Use a headset with a mic, not the computer’s default mic.
■ Create a presentation without animations or transitions.
■ Add interactive features gradually.
■ Avoid background noise (visual and sound).
■ Include your photo (or webcam) at the beginning of the
■ Let people know when you are going to be silent.
■ Consider size of audience, technology comfort level, session
■ The fundamentals of a good presentation remain the same.
3. Call to Action
● Leave time for questions
● Review session goals and objectives
● Wrap-up and Farewell
● What’s next?
○ Promote next webinar, other events and resources,
➔ How would you rate the topic and content?
➔ How would you rate the level and amount of
➔ How would you rate the speaker and interface?
➔ What additional webinar topics would you like to see?
➔ How did you hear about this webinar?
➔ Do you have any additional comments?
● What did you think? (Write it
● Do an after-action-review with
● Review attendee feedback.
3. Revise, Reuse, Reconnect
Make tweaks to slides and notes for next time (schedule!)
Extend your topic to other formats:
- blog post
- conference presentation
- article submission
Engage, again ...
- Follow up with attendees
- Send slides, recording link
- Keep in touch!