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Managing your files

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Managing your files

  1. 1. Managing Your Files COMPREHENSIVE
  2. 2. Objectives • • • • XP Develop file management strategies Explore files and folders Create, name, copy, move, and delete folders Name, copy, move, and delete files New Perspectives on Microsoft Office PowerPoint 2007 2
  3. 3. Organizing Files and Folders XP • A file, or document, is a collection of data that has a name and is stored in a computer • Organize files by storing them in folders • Disks contain folders that hold documents, or files – USB drives – Compact discs (CDs) – Digital video discs (DVDs) – Hard disks • Removable disks are inserted into a drive New Perspectives on Microsoft Office PowerPoint 2007 3
  4. 4. Organizing Files and Folders New Perspectives on Microsoft Office PowerPoint 2007 XP 4
  5. 5. Understanding the Need for Organizing XP Files and Folders • Windows organizes folders and files in a hierarchy, or file system • Windows stores the folders and important files it needs to turn on the computer in its root directory • Folders stored within other folders are called subfolders New Perspectives on Microsoft Office PowerPoint 2007 5
  6. 6. Understanding the Need for Organizing XP Files and Folders New Perspectives on Microsoft Office PowerPoint 2007 6
  7. 7. Developing Strategies for Organizing Files and Folders XP • Storing files on removable media allows you to use simpler organization • You should have a backup, or duplicate copy, of important files New Perspectives on Microsoft Office PowerPoint 2007 7
  8. 8. Exploring Files and Folders XP • Windows Explorer shows the files, folders, and drives on your computer – Panes – Expand icon – Collapse icon • Computer shows the drives on your computer New Perspectives on Microsoft Office PowerPoint 2007 8
  9. 9. Exploring Files and Folders New Perspectives on Microsoft Office PowerPoint 2007 XP 9
  10. 10. Using Windows Explorer New Perspectives on Microsoft Office PowerPoint 2007 XP 10
  11. 11. Navigating to Your Data Files XP • The file path is a notation that indicates a file’s location on your computer F:FMTutorialHoliday.bmp – F: is the drive name – FM is the top-level folder on drive A – Tutorial is a subfolder in the FM folder – Holiday.bmp is the full filename with the file extension New Perspectives on Microsoft Office PowerPoint 2007 11
  12. 12. Navigating to Your Data Files New Perspectives on Microsoft Office PowerPoint 2007 XP 12
  13. 13. Working with Folders and Files XP • Creating a folder – In the left pane, click the drive or folder where you want to create a folder – Click the Organize button on the toolbar, and then click New Folder (or right-click a blank area in the folder window, point to New, and then click Folder) – Type a name for the folder, and then press the Enter key New Perspectives on Microsoft Office PowerPoint 2007 13
  14. 14. Working with Folders and Files XP • Moving and Copying Files and Folders – Moving a file removes it from its current location and places it in a new location you specify – Copying places the file in both locations New Perspectives on Microsoft Office PowerPoint 2007 14
  15. 15. Working with Folders and Files XP • Naming and Renaming Files – Filenames provide important information about the file, including its contents and purpose • Main part of the filename • Dot • File extension – A filename extension identifies file type and indicates program in which file was created New Perspectives on Microsoft Office PowerPoint 2007 15
  16. 16. Working with Folders and Files XP • Deleting Files and Folders – Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently New Perspectives on Microsoft Office PowerPoint 2007 16
  17. 17. Working with Compressed Files XP • Files stored in a compressed (zipped) folder take up less disk space – Allows you to transfer files more quickly • Extracting a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folder • Compression programs – WinZip – PKZIP New Perspectives on Microsoft Office PowerPoint 2007 17

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