Hazard Communication
HCS Compliance
Best Practices
1www.MSDSonline.com 1.888.362.2007
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Goals for this PresentationGoals for this Presentation
Review HCS
HCS Alignment with GHS
Challenges Related to Compliance
...
HCS
What is it?
4www.MSDSonline.com 1.888.362.2007
An OSHA Regulation
What is HCS?What is HCS?
Also known as…
5www.MSDSonline.com 1.888.362.2007
Hazard Communication
1910.1200 HCS
The Reg
HazCom Standard
HazComHazCom
The HazCom Reg
29 CFR 1910.1200
6www.MSDSonline.co...
Adopted in 1983
Covers 100+ Million Workers
7+ Million American Workplaces
What is HCS?What is HCS?
An OSHA Regulation
7ww...
Purpose of HCSPurpose of HCS
“…to ensure hazards of all chemicals
produced or imported are evaluated
and details regarding...
9
Chemicals CoveredChemicals Covered
Physical Hazards
− Combustible liquids
− Compressed gases
− Explosives
− Flammables
−...
• Carcinogens
• Toxic agents
• Reproductive toxins
• Irritants
• Corrosives
• Sensitizers
• Hepatotoxins
• Nephrotoxins
• ...
Chemical Manufacturers
− Evaluate hazards of chemicals
− Provide labels & (M)SDSs to employers to which they ship chemical...
A LOT
OF GREY
AREA
overlapping regulations and Acts
“minute or trace amounts”
“reasonable amount”
“readily-accessible”
12w...
Letters of Interpretation
Mostly Situation-
Specific Questions
Questions around
Applicability, Defining
Terms, etc.
Most a...
The Compass of Common Sense Will
Get You Through Most Interpretation
“A Common Sense Reg”“A Common Sense Reg”
Check the OS...
HCS Main Requirements
Written Plan
Labels & Warnings
(M)SDS Documents
Training
Specific criteria and requirements for the ...
Written Plan
11 22 33 44
16www.MSDSonline.com 1.888.362.2007
Written HCS Program
Must Include All of the Following:
List of present chemicals (entire workplace/ individual work area)...
Include All Chemicals that Are Hazardous and
Have the Potential for Employee Exposure
Inventory of ChemicalsInventory of C...
Best Practice TakeawaysBest Practice Takeaways
Have an HCS plan!
• Generic plans available
• Adapt to your facility and
e...
Labels & Warnings
11 22 33 44
20www.MSDSonline.com 1.888.362.2007
Labels & Warnings22
English Required… Other Languages Optional
Labels on Products Shipped by Manufacturers,
Importers and ...
Best Practice TakeawaysBest Practice Takeaways
Make sure ALL con-
tainers are properly
labeled!
• Primary & secondary
• S...
Product/Chemical Identifier
GHS Labeling RequirementsGHS Labeling Requirements
23www.MSDSonline.com 1.888.362.2007
Supplier Identifier
GHS Labeling RequirementsGHS Labeling Requirements
Product/Chemical Identifier
24www.MSDSonline.com 1....
Hazard Pictograms*
* Standardized under GHS
GHS Labeling RequirementsGHS Labeling Requirements
Supplier Identifier
Product...
Signal Words*
* Standardized under GHS
GHS Labeling RequirementsGHS Labeling Requirements
Hazard Pictograms*
Supplier Iden...
Hazard Statements*
* Standardized under GHS
GHS Labeling RequirementsGHS Labeling Requirements
Signal Words*
Hazard Pictog...
Precautionary Information
* Standardized under GHS
GHS Labeling RequirementsGHS Labeling Requirements
Hazard Statements*
S...
Train your employees
11 22 33 44
29www.MSDSonline.com 1.888.362.2007
Photo: © Simon Gray from stock.xchng
Before Assigning Work with Hazardous Chemicals
By Individual Chemicals or Categories of Hazards
33 Employee Training
Emplo...
Best Practice TakeawaysBest Practice Takeaways
Include emergency
procedures in your
training
• Spill procedures
• Uncontr...
(M)SDS Documents
11 22 33 44
32www.MSDSonline.com 1.888.362.2007
Provided by Chemical Manufacturer, Importer or Distributor
with First Shipment and Anytime the Information Changes
Must Be...
Best Practice TakeawaysBest Practice Takeaways
Have an (M)SDS for all
chemicals/ products
currently in use
• MROs, raw ma...
Best Practice TakeawaysBest Practice Takeaways
Manage (M)SDSs
electronically
• Reduces paper
• Streamlines reporting
– Ti...
Best Practice TakeawaysBest Practice Takeaways
Language?
• Best to have (M)SDSs in
native language
• English-only is ok
–...
Revise HCS to Align with GHS
– Maintain HCS framework
– Enhance protection
– Based on GHS Rev 3 (2009)
Proposed Rulemaking...
Resellers or distributors, get new MSDSs
and labels ASAP and distribute to
customers
If you’re an importer…ditto
If you’re...
Best Practices – Final ThoughtsBest Practices – Final Thoughts
Engineering Controls
• Redesign, replace,
substitute chemi...
So how do I make
sure I’m compliant?…
40www.MSDSonline.com 1.888.362.2007
 A list of chemicals used in
the workplace
 Proper labeling of those
chemicals
 Written HCS plan
 (M)SDS documents (an...
Penalties for non-compliance
are very real
 In 2007-2008, OSHA cited
nearly 5,000 instances of
HCS violations in
workplac...
The costs of non-compliance
can add up quickly
 Fines
 Potential risk & liability
 Downtime & internal disruption
 Neg...
Remember it’s not
just about…
44www.MSDSonline.com 1.888.362.2007
45
Avoiding
citations…
www.MSDSonline.com 1.888.362.2007
…and fines
46www.MSDSonline.com 1.888.362.2007
it’s also about…
47www.MSDSonline.com 1.888.362.2007
our employees…
48www.MSDSonline.com 1.888.362.2007
our customers…
49www.MSDSonline.com 1.888.362.2007
our community…
50www.MSDSonline.com 1.888.362.2007
Photo: © 2009 from Wikimedia Commons. User “Reck345”
51www.MSDSonline.com 1.888.362.2007
Thank You
1.888.362.2007
www.MSDSonline.com
sales@MSDSonline.com
52www.MSDSonline.com 1.888.362.2007
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OSHA HCS Best Practices from MSDSonline

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Hazard Communication is one of the most frequently violated OSHA standards and with the agency getting tougher on enforcement, compliance is crucial. This presentation provides a brief overview of the regulation, touches on the impact of the proposed alignment with GHS and shares some easy-to-implement best practices for helping your organization meet OSHA's HazCom requirements, including best practices for managing your written plan, providing proper employee training and utilizing efficient MSDS management systems.

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OSHA HCS Best Practices from MSDSonline

  1. 1. Hazard Communication HCS Compliance Best Practices 1www.MSDSonline.com 1.888.362.2007
  2. 2. 1.888.362.2007 www.MSDSonline.com sales@MSDSonline.com 2www.MSDSonline.com 1.888.362.2007
  3. 3. Goals for this PresentationGoals for this Presentation Review HCS HCS Alignment with GHS Challenges Related to Compliance Recommend Best Practices 3www.MSDSonline.com 1.888.362.2007
  4. 4. HCS What is it? 4www.MSDSonline.com 1.888.362.2007
  5. 5. An OSHA Regulation What is HCS?What is HCS? Also known as… 5www.MSDSonline.com 1.888.362.2007
  6. 6. Hazard Communication 1910.1200 HCS The Reg HazCom Standard HazComHazCom The HazCom Reg 29 CFR 1910.1200 6www.MSDSonline.com 1.888.362.2007
  7. 7. Adopted in 1983 Covers 100+ Million Workers 7+ Million American Workplaces What is HCS?What is HCS? An OSHA Regulation 7www.MSDSonline.com 1.888.362.2007
  8. 8. Purpose of HCSPurpose of HCS “…to ensure hazards of all chemicals produced or imported are evaluated and details regarding their hazards are transmitted to employers and employees” “Ensure requirements are consistent nationwide” 8www.MSDSonline.com 1.888.362.2007 Photo from www.clker.com by user “OCAL”
  9. 9. 9 Chemicals CoveredChemicals Covered Physical Hazards − Combustible liquids − Compressed gases − Explosives − Flammables − Organic peroxides − Oxidizers − Pyrophorics − Unstable (reactive) materials − Water-reactives www.MSDSonline.com 1.888.362.2007
  10. 10. • Carcinogens • Toxic agents • Reproductive toxins • Irritants • Corrosives • Sensitizers • Hepatotoxins • Nephrotoxins • Neurotoxins • Agents which act on the hematopoietic system • Agents which damage the lungs, skin, eyes or mucous membranes Health Hazards – Chemicals that may produce acute or chronic health effects in exposed employees Chemicals CoveredChemicals Covered 10www.MSDSonline.com 1.888.362.2007
  11. 11. Chemical Manufacturers − Evaluate hazards of chemicals − Provide labels & (M)SDSs to employers to which they ship chemicals Importers & Distributors − Provide labels & (M)SDSs to employers to which they ship chemicals Employers Who “Use” Chemicals − Inventory hazardous chemicals − Prepare and implement written program − Ensure that all in-plant containers are properly labeled − Ensure that (M)SDSs are obtained for all hazardous chemicals − Train employees Who has Responsibilities?Who has Responsibilities? 11www.MSDSonline.com 1.888.362.2007
  12. 12. A LOT OF GREY AREA overlapping regulations and Acts “minute or trace amounts” “reasonable amount” “readily-accessible” 12www.MSDSonline.com 1.888.362.2007
  13. 13. Letters of Interpretation Mostly Situation- Specific Questions Questions around Applicability, Defining Terms, etc. Most are Simply Trying to Ensure They’re Compliant… Some are Looking for Technicalities 13www.MSDSonline.com 1.888.362.2007
  14. 14. The Compass of Common Sense Will Get You Through Most Interpretation “A Common Sense Reg”“A Common Sense Reg” Check the OSHA Web Site for Letters of Interpretation Related to Your Question(s) Largely Dependent on Your Environment 14www.MSDSonline.com 1.888.362.2007
  15. 15. HCS Main Requirements Written Plan Labels & Warnings (M)SDS Documents Training Specific criteria and requirements for the HCS Regulation are available on OSHA’s Web site www.osha.gov 11 22 33 44 15www.MSDSonline.com 1.888.362.2007 © Photo from stock.xchng.. User “andreyutzu”
  16. 16. Written Plan 11 22 33 44 16www.MSDSonline.com 1.888.362.2007
  17. 17. Written HCS Program Must Include All of the Following: List of present chemicals (entire workplace/ individual work area) Identify employee(s) who are responsible for components of the plan Explain where written materials are available Describe how the facility will meet the requirements for • Labels and other forms of warning (what to look for, etc…) • Safety Data Sheets “(M)SDSs” (how to read them, etc…) • Employee information and training Reflective of Your Workplace and Specific Conditions at Your Facility 11 17www.MSDSonline.com 1.888.362.2007
  18. 18. Include All Chemicals that Are Hazardous and Have the Potential for Employee Exposure Inventory of ChemicalsInventory of Chemicals Consider Chemicals in All Physical Forms − Liquids, solids, gases, vapors, dust, etc. Identify Chemicals in Containers, Including Pipes − Inventory hazardous chemicals Consider Chemicals Generated in Work Operations − Welding fumes, dusts, exhaust fumes, etc. 18www.MSDSonline.com 1.888.362.2007
  19. 19. Best Practice TakeawaysBest Practice Takeaways Have an HCS plan! • Generic plans available • Adapt to your facility and environment Maintain a checklist of key plan components Review it annually Update as needed • New materials • Process changes that may create new hazards Designate an HCS coordinator • Ensure plan is imple- mented & maintained • Document changes (when and by whom) Develop written pro- cedures on what to do if OSHA knocks • Practice with mock inspections Ensure employees have a clear mechanism to raise safety concerns • Make sure they know their rights Stay current on OSHA • Federal • State & local Keep an eye on GHS • Key dates • Impact on your plan 19www.MSDSonline.com 1.888.362.2007
  20. 20. Labels & Warnings 11 22 33 44 20www.MSDSonline.com 1.888.362.2007
  21. 21. Labels & Warnings22 English Required… Other Languages Optional Labels on Products Shipped by Manufacturers, Importers and Distributors:  Must identify hazardous chemicals and associated hazard warnings  Name and address of manufacturer, importer, etc. Labels on In-Plant/On-site Containers of Hazardous Chemicals:  Identity of the material (links the label, (M)SDS and inventory)  Appropriate hazard warnings (e.g., “flammable,” “skin irritant”) Must be Legible and Prominently Displayed:  Words, pictures, symbols  Labels cannot be removed or defaced 21www.MSDSonline.com 1.888.362.2007
  22. 22. Best Practice TakeawaysBest Practice Takeaways Make sure ALL con- tainers are properly labeled! • Primary & secondary • Stationary/ tanks • Pipes Labels must include: • Name of chemical • Manufacturer/distributor • Hazard warnings • Affected body parts/ organs • Proper handling Get ahead of GHS now • Understand new labeling rules • Make sure your labeling systems can reformat labels to meet GHS requirements 22www.MSDSonline.com 1.888.362.2007
  23. 23. Product/Chemical Identifier GHS Labeling RequirementsGHS Labeling Requirements 23www.MSDSonline.com 1.888.362.2007
  24. 24. Supplier Identifier GHS Labeling RequirementsGHS Labeling Requirements Product/Chemical Identifier 24www.MSDSonline.com 1.888.362.2007
  25. 25. Hazard Pictograms* * Standardized under GHS GHS Labeling RequirementsGHS Labeling Requirements Supplier Identifier Product/Chemical Identifier 25www.MSDSonline.com 1.888.362.2007
  26. 26. Signal Words* * Standardized under GHS GHS Labeling RequirementsGHS Labeling Requirements Hazard Pictograms* Supplier Identifier Product/Chemical Identifier 26www.MSDSonline.com 1.888.362.2007
  27. 27. Hazard Statements* * Standardized under GHS GHS Labeling RequirementsGHS Labeling Requirements Signal Words* Hazard Pictograms* Supplier Identifier Product/Chemical Identifier 27www.MSDSonline.com 1.888.362.2007
  28. 28. Precautionary Information * Standardized under GHS GHS Labeling RequirementsGHS Labeling Requirements Hazard Statements* Signal Words* Hazard Pictograms* Supplier Identifier Product/Chemical Identifier 28www.MSDSonline.com 1.888.362.2007
  29. 29. Train your employees 11 22 33 44 29www.MSDSonline.com 1.888.362.2007 Photo: © Simon Gray from stock.xchng
  30. 30. Before Assigning Work with Hazardous Chemicals By Individual Chemicals or Categories of Hazards 33 Employee Training Employee Training Must Include:  Requirements of HCS  Operations within work areas where hazardous chemicals are present  Location and availability of the written HCS program, hazardous chemical inventory and (M)SDSs  Methods to detect presence or release of hazardous chemicals  Physical and health hazards of chemicals in work area  Measures to protect themselves from the hazards  Details of employer’s hazard communication program 30www.MSDSonline.com 1.888.362.2007
  31. 31. Best Practice TakeawaysBest Practice Takeaways Include emergency procedures in your training • Spill procedures • Uncontrollable releases • Location and operation of safety showers/ eye wash equipment, etc. • When to seek medical attention When to train • New hires • New materials • Process changes that may create new hazards • When you have reason to believe employees don’t understand • Annual reviews Other items to cover • Safe handling procedures and proper PPE usage • Proper storage procedures • Use of and interpretation of labels and warnings • How to read (M)SDSs • Non-routine tasks • Communication with outside vendors and contractors Blended training that’s specific to your work environment 31www.MSDSonline.com 1.888.362.2007
  32. 32. (M)SDS Documents 11 22 33 44 32www.MSDSonline.com 1.888.362.2007
  33. 33. Provided by Chemical Manufacturer, Importer or Distributor with First Shipment and Anytime the Information Changes Must Be Readily Accessible to Employees When They Are in Their Work Areas During Their Work Shifts  Paper copies may be kept in a central location  Computerized access may be available through terminals  Receiving the information over the phone is not acceptable (except under the mobile worksite provision) Safety Data Sheets44 Provide Detailed Information on Each Hazardous Chemical:  Potential hazardous effects  Physical and chemical characteristics  Recommendations for appropriate protective measures Must Be Obtained for All Hazardous Chemicals in the Workplace Before Those Chemicals Are Used 33www.MSDSonline.com 1.888.362.2007
  34. 34. Best Practice TakeawaysBest Practice Takeaways Have an (M)SDS for all chemicals/ products currently in use • MROs, raw materials, finished goods • Do an annual review – in conjunction with annual inventory • Make sure they’re readily accessible • Make sure employees know where to find them • And how to read them • Have a process flow approving new incoming products 34www.MSDSonline.com 1.888.362.2007
  35. 35. Best Practice TakeawaysBest Practice Takeaways Manage (M)SDSs electronically • Reduces paper • Streamlines reporting – Tier I and Tier II data • Easier to archive and manage versions • Faster (M)SDS retrieval Have adequate backup • Maintain 1 master set of paper copies • Consider a fax on-demand system • Make sure your electronic system is integrated into your overall HCS plan 35www.MSDSonline.com 1.888.362.2007
  36. 36. Best Practice TakeawaysBest Practice Takeaways Language? • Best to have (M)SDSs in native language • English-only is ok – Train in native language – Ensure all employees are fully aware of hazards and safe handling procedures Keep an eye on GHS milestones • What’s changing – Going to SDS – Adopting 16-part format in specific order – Section 2 hazard classifications Maintain (M)SDSs for discontinued materials • Better safe than sorry • Part of employee Access to Medical and Exposure Records (1910.1020) – 30 years from date of discontinuation 36www.MSDSonline.com 1.888.362.2007
  37. 37. Revise HCS to Align with GHS – Maintain HCS framework – Enhance protection – Based on GHS Rev 3 (2009) Proposed Rulemaking in Review – Public hearings, 2010 – Final ruling (2010?) – Adoption possible in 2011 Compliance Enforcement – Training within 2 years of final rule – Full compliance expected with 3 years – Transitional period OSHA Alignment with GHSOSHA Alignment with GHS 37www.MSDSonline.com 1.888.362.2007
  38. 38. Resellers or distributors, get new MSDSs and labels ASAP and distribute to customers If you’re an importer…ditto If you’re an employer, make sure you have the latest (M)SDSs and labels and train your employees on their use Chemical manufacturers have some work to do around re-authoring (M)SDSs, labels and warnings to make them GHS compliant What You Can Expect…What You Can Expect… 38www.MSDSonline.com 1.888.362.2007
  39. 39. Best Practices – Final ThoughtsBest Practices – Final Thoughts Engineering Controls • Redesign, replace, substitute chemicals, machinery, equipment to eliminate or reduce the chemical hazard itself • This strategy seeks to control the hazard at the source by using such methods as total enclosure or substitution of a safer chemical Administrative Controls • Change work procedures to reduce the duration, frequency, and severity of exposure to the chemical hazard • The primary focus is to incorporate safer work practices through written safety policies, rules, supervision and training Personal Protective Equipment Controls • The use of PPE is probably the most common strategy, and in many cases is a mandatory requirement when working with hazardous chemicals • Once again, the chemical hazard is neither eliminated nor reduced, and a high reliance is placed on appropriate use of PPE for this strategy to be successful Chemical Hazard Control Strategies 39www.MSDSonline.com 1.888.362.2007
  40. 40. So how do I make sure I’m compliant?… 40www.MSDSonline.com 1.888.362.2007
  41. 41.  A list of chemicals used in the workplace  Proper labeling of those chemicals  Written HCS plan  (M)SDS documents (and a system for accessing, managing and deploying them) Self inspection checklists available at OSHA.gov Some of what inspectors or safety officials will be looking for 41www.MSDSonline.com 1.888.362.2007
  42. 42. Penalties for non-compliance are very real  In 2007-2008, OSHA cited nearly 5,000 instances of HCS violations in workplaces across the United States  #3 on OSHA's top 10 list of most frequently violated compliance standards 42www.MSDSonline.com 1.888.362.2007
  43. 43. The costs of non-compliance can add up quickly  Fines  Potential risk & liability  Downtime & internal disruption  Negative press & impact to corporate image  Lost revenues 43www.MSDSonline.com 1.888.362.2007
  44. 44. Remember it’s not just about… 44www.MSDSonline.com 1.888.362.2007
  45. 45. 45 Avoiding citations… www.MSDSonline.com 1.888.362.2007
  46. 46. …and fines 46www.MSDSonline.com 1.888.362.2007
  47. 47. it’s also about… 47www.MSDSonline.com 1.888.362.2007
  48. 48. our employees… 48www.MSDSonline.com 1.888.362.2007
  49. 49. our customers… 49www.MSDSonline.com 1.888.362.2007
  50. 50. our community… 50www.MSDSonline.com 1.888.362.2007 Photo: © 2009 from Wikimedia Commons. User “Reck345”
  51. 51. 51www.MSDSonline.com 1.888.362.2007
  52. 52. Thank You 1.888.362.2007 www.MSDSonline.com sales@MSDSonline.com 52www.MSDSonline.com 1.888.362.2007

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