MIM Companies is a collection of related organizations with dedicated logistics and creative services tailored to the needs of specialized industries. The sharing of administrative resources allows each company to provide cost-effective, highly focused services.

1. Comprehensive Capabilities

2. History and Overview Founded in 1987
 Full-service logistics and event planning
company
 25+ years of consistent growth
 Produce more than 500 meetings and events
annually for 10 to 1,000 attendees throughout
the world
 Extensive experience in site selection

3. Global Experience
 MIM has produced meetings and events in the following locations:
Argentina  Ireland
 Austria  Italy
 Australia  Majorca
 Belgium  Malaysia
 Caribbean Islands  Mexico
 Canada  The Netherlands
 China  Portugal
 Costa Rica  Singapore
 Czech Republic  South Africa
 Denmark  Spain
 France  Switzerland
 Germany  Tunisia
 Hong Kong  United Kingdom

4. Types of Meetings & Events
 Product Launches  Keynote Dinners
 Sales Meetings  Dine-Arounds
 Incentive Programs  Receptions
 Manager Meetings  Galas
 Road Shows
 Board of Directors Meetings
 Advisory Boards
 Association Meetings
 Internal Training Meetings
 Team Building

5. Site Selection
www.rightsiteintl.com
 Hotel site searches
 Site comparison/analysis
 Air analysis
 Contract negotiations
 No fee to client; commission paid by hotel

6. Logistics Management
Pre-Meeting
 Site sourcing
 Budgets
 Fulfillment services
 Sales Force support
 VIP management
 Attendee management
 Travel management
 Coordination of all vendors and teams involved in project

7. Logistics Management
On-line Registration
 Dedicated website
 Automatic response emails
 Real-time registration reports
Telephone Registration
 Dedicated phone lines
 Answered live with meeting name, if requested
 Toll-free numbers
Fax Registration or Confirmation

8. Logistics Management
On-Site Management
 Conduct pre-con
 Oversee arrivals and departures
 Staff registration/hospitality desk
 Direct and manage all functions
 VIP services
 General troubleshooting

9. Logistics Management
Post-Meeting Management
 Program Evaluation Summary
 Review of invoices & payment to all associated vendors
 Final budget reconciliation

10. Strategic Meetings Management Programs
Standardized processes
– Meeting design and approval
– Preferred group hotel program, directed spend
– Coordination with corporate air agency, preferred airline and limo providers
– Payment process; corporate meeting card and/or purchase order
– Data reporting (spend, savings, performance metrics)
Centralized sourcing capability
– As lead sourcing agent or as participating logistics agency
– Leverage preferred hotel program and single point of contact by hotel chain

11. Strategic Meetings Management Programs
Enterprise meeting management technology
– i.e. StarCite, Cvent, etc.
– Venue sourcing and contracting
– Budgeting, spend and savings capture
– Attendee registration and communications
– Aggregate activity reporting and analysis
SMMP Implementation and Management
– Internal communications and user training
– Policy and program guidelines
– Leverage best practices across stakeholder groups
– Client-directed compliance training and awareness for all MIM staff

12. Production
 Set design & production
 Lighting & sound design
 Presentation slide development
 Video writing, filming, editing and
post-production
 Videotaping
 CD Rom production and editing
 Teleprompting
 On-site technical direction and production

13. Creative Services
 Creative development to support brand messaging,
sales goals & objectives
 Graphic design
 Print production
 Web design and production
 Premiums design and production
 Coordination with internal training department

14. Speaker Support
 Presentation development
 Script writing
 Slide creation, development and editing
 Presentation coaching

15. Incentives

16. Special Events

17. Special Events

18. Special Events

19. Special Events

20. Meeting Sets (variety of budgets)

21. Why MIM?
 Our Only Business and Sole Focus is Corporate
Meetings and Events
 Personalized Service
 Experience Producing All Types of Meetings
and Events
 Time-proven Meeting Management Systems

22. Why MIM?
 Buying Power
– Hotels negotiate with MIM based on the
total “room nights” purchased on behalf
of all clients
– Ability to write generous attrition and
cancellation clauses

23. Why MIM?
 MIM provides Centralized Sourcing for
Your Meetings
 One-stop shopping for logistical and
production services
 In-depth Knowledge of the Meeting Industry
 A True Strategic Partner
 Over 25 Years producing an array of
Meetings and Events

24. “Merrill Lynch has used MIM extensively. Their
performance in Orlando was excellent. Both their pre-
travel organization and communication as well as their
on-site execution was extremely professional. We did
throw them a few wrinkles through the planning as well
as the hotel and they handled all requests and changes
without a single flaw. They made it very easy for us to From our clients…
deal with and assumed the majority of the burden from
an administrative standpoint.”
“Every person who works at MIM is beyond personable; “MIM is, by far, the best company I have ever
they are like your best friends immediately. On a used. They continually exceed my expectations,
professional level, I have had many doctors tell me they and remain within agreed budgets and they
love all of the MIM meeting planners, and that’s make our lives incredibly easy….There is
amazing.” tremendous value in their service.”
“I never worry when MIM plans and executes my “I could have not pulled this launch event off
meetings. They are very professional, extremely without MIM. They are the best meeting
creative and are always on or under budget. the last planners in the business. Several doctors made
three years, they have met and exceeded my comments that it was the best function they had
expectations. Now my expectations are set very high ever attended.”
and they always deliver!”
Case study presentations and references available on request

25. 350 Seventh Avenue, Suite 700
New York, NY 10001
212.868.5505
www.mimmeetings.com