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  1. 1. ICT 101 – Intro to Computer by Meljun Cortes Chapter 3 Application Software
  2. 2. Chapter 3 Objectives Identify the widely used products and explain key Define application software features of productivity/business Understand how system software applications, graphic software interacts with design/multimedia software application software applications, Identify the role of the user home/personal/educational interface software applications, and communications software Explain how to start a software applications application Identify various products available as Web applications Describe the learning aids available with many software applications Nextp. 3.2
  3. 3. Application Software What is application software?  Programs that As a perform specific productivity/ business tool tasks for users To assist with  Also called a graphics and software multimedia application or an projects application To support  Several reasons household activities, to use application for personal software business, or for education To facilitate communications Nextp. 3.2
  4. 4. Application Software What are the categories of application software? Nextp. 3.2 Fig. 3-1
  5. 5. Application Software What is a software package?  A specific software product, such as Microsoft Word  Available through retail, shareware, freeware, and public-domain Nextp. 3.2
  6. 6. Application Software What is system software?  Programs that control the operations of the computer and its devices  Serves as the interface between the user, the application software, and the computers hardware Nextp. 3.3 Fig. 3-2
  7. 7. Application Software What is an operating system?  A type of system software  Contains instructions that coordinate all the activities among computer hardware devices While the Start the computer computer is and the operating The operating running, the system (usually system tells the operating system found on the computer how remains in computer’s hard to perform memory until disk drive) is loaded, functions power is removed or copied into from the computer memory Nextp. 3.2
  8. 8. Application Software What is a utility program?  Also called a utility  A type of system software that performs a specific task  Usually related to managing a computer, its devices, or its programs Nextp. 3.3
  9. 9. Application Software What is an antivirus program?  A utility that prevents, detects, and removes viruses from a computer’s memory or storage devices  A virus is a program that copies itself into other programs and spreads through multiple computers  Some viruses destroy or corrupt data Nextp. 3.3 Fig. 3-3
  10. 10. Technology Trailblazer Paul Allen  Co-founded Microsoft with Bill Gates  Became head of research and new product development  Serves as a senior strategy adviser to top MicrosoftClick to viewWeb Link executivesthen click Paul Allen Nextp. 3.5
  11. 11. Application Software What is a user interface?  Controls how you enter data or instructions and how information displays on the screen  A graphical user interface (GUI) combines text, graphics, and other visual images to make Next softwarep. 3.4 easier to use
  12. 12. Application Software What is the desktop?  On-screen work area Pointer that can Small symbol on the screen display To click an object, you move the graphical pointer to the object and then press and release a button on the mouse elements • Icons Icons Small images that display to • Buttons represent a program, a • Windows document, or some other object • Menus Buttons • Links Graphical elements that you can Next • Dialog activate to cause a specific actionp. 3.4 Fig. 3-4 boxes to take place
  13. 13. Application Software What is a menu?  A menu contains commands you can select  A command is Start menu Programs Accessories an instruction submenu submenu that causes a command computer program to perform a specific action  A submenu is a menu that displays when you point to a command on a previous menu Next Start button Paint programp. 3.5 Fig. 3-5 command
  14. 14. Application Software How can you start an application?  Click its program name on a menu or submenu  Instructs the Click a program operating command name system to start the application  Transfers the program from a storage medium into memory Nextp. 3.6
  15. 15. Application Software What are features of an application window?  A window is a rectangular area title bar of the screen that displays a program, data, and/or information  A title bar is a horizontal space that contains the toolbar window’s name Next Paintp. 3.6 Fig. 3-6 window
  16. 16. Application Software Print dialog What is a dialog box? box  A special window a program displays to check box provide information, present available text box options, or request a response option buttons Nextp. 3.6 Fig. 3-7 command buttons
  17. 17. Productivity Software What is productivity software?  Software that assists people in Presentation Graphics becoming Word Processing more effective Personal Information Manager and Spreadsheet efficient while performing Software Suite daily Database activities Project Management Nextp. 3.7 Fig. 3-8 Accounting
  18. 18. Company on the Cutting Edge  Supplies top-rated software for personal computers  Ninety-five percent of personal computers run at least one Microsoft application  The world’s leadingClick to view productivity softwareWeb Link developerthen clickMicrosoft Nextp. 3.7
  19. 19. Productivity Software What is word processing software?  Allows users to create and manipulate documents that contain text and graphics  One of the most widely used types of application software printed document Next document displaysp. 3.8 Fig. 3-9 k in word processing window
  20. 20. Productivity Software What is clip art?  A collection of drawings, diagrams, and photographs that you can insert into documents Nextp. 3.8 Fig. 3-9
  21. 21. Productivity Software What are some word processing features? Specify margins The portion of the page outside the main body of text Word wrap Software automatically Scrolling positions text at the Process of moving beginning of the next different portions of line when it extends the document on beyond the right page the screen into view margin Nextp. 3.8
  22. 22. Productivity Software What is a major advantage of using a word processor?  You can easily The house was deep in a change what you secluded part of the secluded remote have written woods. The trees surrounded the porch  Insert, delete, or in a protective circle. rearrange words, Small clusters of pink sentences, and white flowers lined replace paragraphs or the walk leading up to entire sections the door. find or search Nextp. 3.9
  23. 23. Productivity Software What is a spelling checker?  Reviews the spelling of individual words, reviews the reviews the sections of a spelling of spelling of individual words inividal words inividal document, or the entire document Nextp. 3.9
  24. 24. Productivity Software What are headers and footers? header  Header Productivity Software • Text that appears at the top of each page Productivity software is  Footer software that assists people in becoming more effective and • Text that appears at efficient while performing daily the bottom of each activities. Productivity software page includes applications such as  May include word processing, spreadsheet, database, presentation • Page numbers graphics, personal information • Company names manager, software suite, • Report titles accounting, and project • Dates management. Nextp. 3.9 footer Page 3.9
  25. 25. Productivity Software What are other popular word processing features? autoformat autocorrect grammar checker columns collaboration tables macros mail merge thesaurus templates tracking changes Next Web pagep. 3.9 voice development recognition
  26. 26. Productivity Software What are the stages of developing a document? editing formatting process of making changing the appearance of changes to a document’s a document existing content creating developing the document by entering text or numbers, inserting graphical images, and performing other tasks using an input device saving printing process of copying a document process of sending a file to a from memory to a storage printer to generate output on a Nextmedium such as a floppy disk or medium such as paperp. 3.10 hard disk
  27. 27. Productivity Software What is the clipboard?  A temporary storage location used for cut, copy, and paste Copy Duplicate a portion of the document and store it on the Clipboard Cut Paste Remove a Place items stored on portion of the the clipboard into theClick to document and documentview animation store it on the Next Clipboardp. 3.10
  28. 28. Productivity Software font size What is a font?  A name assigned to a font specific design of characters  Font size specifies the size or the characters in a particular font in points • A single point is Font styles about 1/72 of an inch in height  Font style adds emphasis to a font Next such as bold, italic,p. 3.10 Fig. 3-11 and underline
  29. 29. Productivity Software What is a file?  A named collection of data, instructions, or information  Each file has a file name file name on  A file name is a title bar unique combination of letters of the alphabet, numbers, and other characters that identifies the file  The title bar of a document window Next usually displays thep. 3.10 file name
  30. 30. Productivity Software What is voice recognition?  The computer’s capability of distinguishing spoken words Step 1: 6: 5: 4: 3: 2: Say,Say, “Dictation” and tothen say, the Say, “Forty Eight” and instruct Say, “Algerian” to instruct the “Voice Command”then say, Say, “Green” and then say, Say, “Font”. program youyou Color”. issuing program willwill dictating. Say, “Font Size”. “Font be be “End”. commands. Say, “Center”. “Car for sale”. Nextp. 3.11 Fig. 3-12
  31. 31. Productivity Software What is spreadsheet software?  Allows you to organize data in rows and columns  Performs calculations on this data  Rows and columns collectively called a worksheetClick to view Web Linkthen click SpreadsheetSoftware Nextp. 3.12 Fig. 3-13
  32. 32. Productivity Software How is a spreadsheet organized?  Data is organized columns vertically into columns identified by letters  Data is organized horizontally into rows identified by numbers  A cell is the intersection of a column and row identified by the column letter and row numberClick to • ex. A19view animation Next rowsp. 3.12 Fig. 3-13 cell
  33. 33. Productivity Software 6)es / A2 What can a cell contain? -B s 6 4n Cpe ,29 ( x3 =E Label =A 9.00 Text that identifies the data and helps 3*4 organize the Tota 21% worksheet Value l Number =C 16 er 4+C b Formula em + Sa ov 5 C v Performs calculations on N 6+C ing the data in the worksheet .49 and displays the resulting $52 7+C s value in a cell 8 Nextp. 3.12
  34. 34. Productivity Software What is a function?  A predefined formula that performs common calculations =C4+C5+C6+C7+C8 =SUM(C4:C8) SU TI E V T M M T P DA N S IN AG E B ER LOG A V R RATE A PV E MAX CO O E V PM T UN MIN U TD RT Next T N S SU SQ D M FVp. 3.14 IF NOW LN
  35. 35. Productivity Software What is a macro?  A sequence of keystrokes and instructions you record and save  Run the macro to perform the sequence of saved keystrokes and instructions Nextp. 3.13
  36. 36. Productivity Software What is recalculation?  The capability of recalculating the rest of the worksheet when data in a worksheet changes  What-if analysis is a process in which you change certain values in a spread sheet in order to reveal the effects of those changes New data Projected College Cash Flow Analysis entered Expenses Freshman Sophomore Junior Senior Total Room & Board $ 3,290.00 $ 3,454.50 $ 3,627.23 $ 3,808.59 $ 14,180.32 Totals Tuition & Books 10,000.00 4,850.00 10,500.00 5,092.50 11,000.00 5,347.13 11,500.00 5,614.48 43,000.00 20,904.11 recalculated Clothes 490.00 514.50 540.23 567.24 2,111.97 Entertainment 635.00 666.75 700.09 735.09 2,736.93 Next Miscellaneous 325.00 341.25 358.31 376.23 1,400.79p. 3.13 Total $ 14,740.00 $ 10,069.50 $ 10,572.99 $ 11,101.63 $ 9,590.00 15,477.00 16,225.86 16,987.15 63,430.01 41,334.12
  37. 37. Productivity Software What is charting?  Allows you to display spreadsheet data in a chart that shows the relationship of data in graphical form column line chart chart pie chart Nextp. 3.14 Fig. 3-15
  38. 38. Technology Trailblazer Dan Bricklin  Developed VisiCalc, the first electronic spreadsheet  Formed the Software Arts company with Bob FrankstonClick to viewWeb Linkthen click Dan Bricklin Nextp. 3.14
  39. 39. Productivity Software What is a database?  A collection of data organized in a manner that allows access, retrieval, and use of that dataClick to view Web Linkthen click Database Software Nextp. 3.15 Fig. 3-16
  40. 40. Productivity Software What is database software?  Also called a database management system (DBMS)  Allows you to create, access, and manage a database add, change, sort and create forms and delete data retrieve data and reports using the data Nextp. 3.16
  41. 41. Productivity Software What are the parts of a database?  A collection of data stored in tables  A record is a row in a table that contains information about a given person, product, or event  A field is a column in a table that contains a specific piece of information within a record fields Item table recordsClick to view Web Linkthen clickDatabase Software Nextp. 3.15 Fig. 3-16 Supplier table
  42. 42. Productivity Software How is a database organized?  Records and fields in a table are described by the table structure Item table structure Supplier table structure Nextp. 3.16 Fig. 3-17
  43. 43. Productivity Software What does the structure contain? field name field size data type A unique name The maximum number of The kind of data a field that identifies characters that a particular can contain and how the each field field can contain field is used • Text: letters, numbers, or special characters • Numeric: numbers only • Currency: dollar and cent amounts • Date: month, day, and year information • Memo: lengthy text entries • Hyperlink: Web address that links to a document Next or a Web pagep. 3.16 • Object: picture, audio, video, or a document created in other applications
  44. 44. Productivity Software How is data entered or modified?  Data is entered using a data entry form  Entering individual records is known as populating the table  Validation is the process of comparing the data to a set of rules or values to determine if the data is correct Nextp. 3.17 Fig. 3-18
  45. 45. Productivity Software How is data manipulated to generate information?  Sort or organize a set of records in a particular order  Retrieve information using a query, or request for specific data • A query retrieves data by identifying criteria, which are restrictions the data must meet  Produces reports based on criteria the user supplies Nextp. 3.17 Fig. 3-19
  46. 46. Productivity Software What is presentation graphics software?  Allows you to create documents called presentations  Sometimes called a slide show  Can be displayed on a large monitor or on a projection screen Nextp. 3.18 Fig. 3-20
  47. 47. Productivity Software What is slide sorter view?  Used to help organize the presentation  You can view small versions of all the slides Nextp. 3.18 Fig. 3-21
  48. 48. Productivity Software What output formats are available for a presentation ?  Outline of the text from each slide  Handouts to distribute to audience members  Notes page to help a speaker deliver the presentation Nextp. 3.19 Fig. 3-22
  49. 49. Productivity Software What is a personal information manager (PIM)?  A software application that includes an appointment calendar, address book, notepad, and other features  Helps to organize personal information  Most handheld computers have PIM functions  You can synchronize, or transfer information between the handheld computer and a desktop Next computerp. 3.20 Fig. 3-23 handheld computer
  50. 50. Productivity Software What is a software suite?  A collection of individual applications sold as a single package  You install the entire collection of applications at once  Two major advantages: ease of use lower cost Nextp. 3.20
  51. 51. Productivity Software What is project management software?  Allows you to plan, schedule, track, and analyze the events, resources, and costs of a project Nextp. 3.21 Fig. 3-24
  52. 52. Productivity Software What is accounting software?  Helps companies record and report their financial transactions  Newer packages support online direct deposit and payroll services Nextp. 3.21 Fig. 3-25
  53. 53. Graphics and Multimedia Software What are some popular Computer-Aided Design (CAD) graphics and Desktop Publishing multimedia (Professional) software products? Paint/Image Editing (Professional) Video and Audio Editing Multimedia Authoring Next Web Page Authoringp. 3.22 Fig. 3-26
  54. 54. Graphics and Multimedia Software What is computer-aided design (CAD)?  A sophisticated type of application software that assists a professional user in creating engineering, architectural, and scientific designs Nextp. 3.22 Fig. 3-27
  55. 55. Graphics and Multimedia Software What is desktop publishing software (professional)?  Enables professional designers to design and produce sophisticated documents that contain text, graphics, and brilliant colors Nextp. 3.23 Fig. 3-28
  56. 56. Graphics and Multimedia Software What are some features of desktop publishing software? page layout the process of color library arranging text and a standard set of graphics in a colors used by document on a designers and page-by-page basis printers to ensure Next that colors willp. 3.23 print exactly as specified
  57. 57. Company on the Cutting Edge Adobe  Produces award- winning software used to create and deliver the majority of Web images today  Products include Photoshop, Illustrator, GoLive,Click to viewWeb Link LiveMotion, PageMill,then click Streamline, andAdobe Next PageMakerp. 3.23
  58. 58. Graphics and Multimedia Software What is paint/image editing software (professional)?  Used to create and modify graphical images  Sometime called illustration software  Image editing software provides theClick to view capabilities of paintWeb Linkthen click software as well asPaint/Image the capability toEditingSoftware modify existing Next imagesp. 3.24 Fig. 3-29
  59. 59. Graphics and Multimedia Software What is video and audio editing software? Video consists of full-motion images played back at various speeds Video editing software allows you to modify a segment of a video, called a clip Audio is any music, speech, or other sound stored and produced by the computer Audio editing software allows you to modify audio clips Nextp. 3.25 Fig. 3-30
  60. 60. Graphics and Multimedia Software What is multimedia authoring software?  Also called authorware  Allows you to combine text, graphics, audio, video, and animation into an interactive presentation  Multimedia presentations often are interactive computer- based presentations or Web-based presentations designed to facilitate learning and elicit direct student Next participationp. 3.25 Fig. 3-31
  61. 61. Graphics and Multimedia Software What is Web page authoring software?  Helps users of all skill levels create fascinating Web pages that include graphical images, video, audio, animation, and other special effects Nextp. 3.25
  62. 62. Software for Home, Personal, and Educational What software Use Integrated Software products are Personal Finance available for Legal home, personal, and educational Tax Preparation use? Desktop Publishing Paint/Image Editing Clip Art/Image Gallery Home Design/ Landscaping Reference Nextp. 3.26 Fig. 3-32
  63. 63. Software for Home, Personal, and Educational Use What is integrated software?  Software that combines applications such as word processing, spreadsheet, and database into a single, easy-to-use package Applications use a Applications typically do similar interface not have all the and share common capabilities of stand- features alone productivity software applications Each application is available only through Less the integrated software expensive Nextp. 3.27 package
  64. 64. Software for Home, Personal, and Educational Use What is personal finance software?  A simplified accounting program  Helps home users and small office/home office users balance their checkbook, pay bills, track personal income and expenses, track investments, and evaluate financial plans  Online banking allowsClick toview Web you to transfer moneyLink then electronically from yourclickPersonal checking or credit cardFinance accounts to payees’Software accounts Nextp. 3.27 Fig. 3-33
  65. 65. Software for Home, Personal, and Educational Use What is legal software?  Assists in the preparation of legal documents  Provides legal advice to individuals, families, and small businesses Nextp. 3.28 Fig. 3-34
  66. 66. Software for Home, Personal, and Educational Use What is tax preparation software?  Guides individuals, families, or small businesses through the process of filing federal taxes  Some allow you to file your tax forms electronically Nextp. 3.28 Fig. 3-35
  67. 67. Software for Home, Personal, and Educational Use What is desktop publishing software (personal)?  Easy-to- understand DTP software designed for smaller-scale desktop publishing projects Nextp. 3.29 Fig. 3-36
  68. 68. Software for Home, Personal, and Educational Use What is paint/image editing software (personal)? An easy-to-use interface, frequently containing simple draw or editing features. Allows you to draw or modify pictures, shapes, and other images Photo-editing software allows you to edit digital photographs by removing red-eye, adding special effects, or creating electronic photo albums Online print services will send high-resolution printed images through the postal service Nextp. 3.29 Fig. 3-37
  69. 69. Software for Home, Personal, and Educational Use What is clip art/image gallery software?  A collection of clip art and photographs  Some have links to clips available on the Web  May provide fonts, animations, sounds, videoClick to view clips,andWeb Link thenclick Clip Art/ audio clipsImage Galleries Nextp. 3.30 Fig. 3-38
  70. 70. Software for Home, Personal, and Educational Use What is home design/landscaping software?  Assists with the design or remodeling of a home, deck, or landscape  Many will print a material list outlining costs and quantities for the entire project Nextp. 3.31 Fig. 3-39
  71. 71. Software for Home, Personal, and Educational What is educationalUse software?  Software that teaches a particular skill  Computer-based training (CBT) is a type of education in which students learn by using and completing exercises with instructional softwareClick to view • Also called computer-video aided instruction Nextp. 3.31
  72. 72. Software for Home, Personal, and Educational Use What is reference software?  Provides valuable and thorough information for all individuals  Includes encyclopedias, dictionaries, health/medical guides, and travel directoriesClick to view Web Linkthen click Reference Software Nextp. 3.31 Fig. 3-40
  73. 73. Software for Home, Personal, and Educational Use What is entertainment software?  Interactive games  Videos  Programs designed to support a hobby or provide amusement and enjoymentClick to viewvideo Nextp. 3.31
  74. 74. Software for Home, Personal, and Educational Use What software facilitates communication?  E-mail E-mail  Web browsers Newsgroup Instant messaging (IM) Videoconference or electronic mail Web browser  Chat rooms A Transmission room or more meetingGroupware Chat of messages Also called a discussion Real-time communications between two or browser services that notifies you geographically separated people Online a computer Web where via area on the network Permits users to chat with A software more people  Newsgroups one or application whena network or area who use Allows localdiscussions such as a groups Internet the users conductother via the each written that helps you to of are online to transmitparticular subjectdata about a audio and video network orand Internet access the view  Instant messaging people work together and computer E-mail you to exchange Allowssoftwareon thevideo Web pages lets a Home users can makeover a share information you You use a software program called a newsreader where bothchats Some support voice parties telephone call toor files with in aClick to messages  Groupware Internet create, send, receive, participate themand networkthey talkviewanimation forward, store, print, chat or join a private and video chats see each other as newsgroup  Videoconferencing room delete e-mail messagesClick to view Web Linkthen click Groupware Nextp. 3.31
  75. 75. Applications on the Web What is a Web application?  A software application that exists on a Web site  Some Web applications store your data and information at their site  To access a Web application,Click to view visit the WebWeb Linkthen click site that offersWebApplications the program Next  Some are freep. 3.33 Fig. 3-41
  76. 76. Applications on the Web How do some companies charge for a Web application?  Some sites allow you to use the program for free  Ask you to pay a fee when a certain action occurs Nextp. 3.34 Fig. 3-42
  77. 77. Applications on the Web How do other companies charge?  Some companies charge only for service and support  Sun Microsystems provides an integrated suite on the Web  A variety of payment schemes existClick to for sites thatviewvideo charge for use Next of a programp. 3.34 Fig. 3-42
  78. 78. Applications on the Web What is Web-based training (WBT)?  Typically consists of self-directed, self-paced instruction on a topic  Distance learning (DL) is the delivery of education at one location while the learning takes place at other locationsClick to viewWeb Link • Also calledthen click distanceDistance Learning education (DE) or Next online learningp. 3.35 Fig. 3-44
  79. 79. Applications on the Web What is an application service provider (ASP)? Third party organization that manages and distributes software and services on the Web Allows companies to outsource information technology (IT) needs Nextp. 3.35 Fig. 3-45
  80. 80. Learning Aids and Support Tools Within an Application What is Online Help?  Electronic equivalent of a user manual  Usually integrated into an application software package  Often Help is context- sensitive • The Help information relates to the current task being attempted Nextp. 3.36 Fig. 3-46a
  81. 81. Learning Aids and Support Tools Within an Application What is an FAQs page?  Frequently Asked Questions  Often available on a Web site that provides updates and more comprehensive resources to answer your software questions Nextp. 3.36 Fig. 3-46b
  82. 82. Learning Aids and Support Tools Within an Application What is a wizard?  An automated assistant that helps you complete a task  Asks you questions and then automatically performs actions based on your answers Nextp. 3.36 Fig. 3-46c
  83. 83. Learning Aids and Support Tools Within an Application How can I learn more about a software package?  Many books are available to help you learn to use software  These books are available in bookstores and software stores Nextp. 3.37 Fig. 3-47
  84. 84. Summary of Application Software  Application software  Productivity software  Developing a document  Graphics and multimedia software  Software for home, personal, and educational use  Software for communications  Applications on the Web  Learning aids and support tools within an applicationNext
  85. 85. Chapter 3 Complete