Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
The Complications of Traveling
Flight delays and cancellations
Skyrocketing travel costs
The skyrocketing cost of corporate meeting    travel has become a crisis-level issue
Stuck in traffic
Time away from the office
The scheduling and planning of meetings, events and conferences is becoming more and more complex
Scheduling Options                             Non        Video                                                 TelePresen...
With the increase of videoconferencing use,the coordination of people and time zones has          become nearly impossible
Double Booked Rooms
Conference cancellations   and time changes     Meeting Cancelled        The City of New York   THE HISTORIC RESOURCE   CO...
No shows are a continuous nuisanceNever knowing if participants coming to the conference            or if they have all th...
Using multiple processes to book conferences,people, audio visual equipment, catering and         housekeeping work orders
The complex and confusing worldof scheduling has been taking awayfrom companies’ success for far too               long…
TheSolution…
…Brings it all together
Scheduling    details on ALL of your conferences 1:00pm-3:30pm myVRM Training9:00am-11:00amEuropean Expansion
Cisco TelePresenceSchedulea variety     Room Onlyof rooms
Reserve and automatically connect to           bridge ports
One Centralized CalendarOne Centralized Calendar
Accessible from Multiple Interfaces Web Interface, Outlook and Lotus Notes Integration
Web Based Access
Create Conference
Conference Types
Custom Recurring    Past dates are grayed out      to avoid human errorImmediate, future, recurring and custom recurring t...
Select Participants
Select Rooms     Multiple level filtering     allows users to searchAbility to select rooms     rooms by various facets in...
Enable users to easily search for available rooms       Specific details of each room displayed
Manage Audio Visual Settings                                      Continuous presence                                     ...
Request Audio Visual Needs                       Include delivery                      and pick up times                  ...
Audio Visual Work Order DetailsOnce submitted, AV work orders are sent to the AV Administrator for                     tra...
Request Catering NeedsWest Coast Location                    Service typeEast Coast        shown according Location       ...
Request Housekeeping                Include start                and complete                    times        Add Special ...
Custom OptionsAdd Special Instruction, PowerPoints, Security Badges, and Documents
Preview Conference                Before submitting,                click any tab to edit                without losing data
Manage Conference      Ability to Clone, Edit, Export to PDF, and Save to OutlookReal time statusof participants
View Complete List of Conferences
Search and Edit ConferencesConferences may be posted as public or private
View Calendar                      With proper permission                       level, click conference                   ...
View Conferences Details
Simple Web Based                Easily create a           conference by inputting              only a few details
Conference Set up Email
Host Email
Room Reservation Email
Conference Modification Email
MCU Approval Request Email
MCU Reserved Email
UK Conference Invitation Email                   Time zone and date                  format automatically                 ...
Emails Available in Multiple Languages
Conference Set up/ Modified in French
Available in Multiple Languages
myVRM in French
Manageeverything at your fingertips
Create user roles to assign approval levels   Additional approval levels can be sent to further secure rooms,             ...
One or more administrators can be assigned   to oversee all scheduled conferences
Manage rooms and catering in one       seamless process
Quickly handles last-minute changes           and additions  1:00pm-3:00pm  myVRM Training  10:00am-11:00am  HR Conference...
into your day-to-day environment
Easily adapts to the culture of your organization
myVRM’s open architecture provides aseamless interface to coincide with your         current environment
myVRM is compatible with all major manufacturer      model bridges
myVRM is modular in design, as your organization  grows, myVRM will grow right along with it
Tired of trying to juggle …             Paper-             Work  E-Paper-PhoneMailsWork Calls                     Phone   ...
With myVRM, you have one tool that does it all – invitesparticipants, schedules resources, manages details and       produ...
Outlook & myVRM  Integration
Click new then meeting request
Invite Participants
Input Subject, Conference Time and Date
Click the myVRM Icon
Outlook Integration-Select Times
ManageManage AV      Manage audio visual, Settings         catering and                 housekeeping                  work...
Select Conference Type
Ability to view room availabilitythrough the Outlook Room Calendar
Select RoomsClick on Select Rooms Icon
Search RoomsAbility to searchrooms by variousfacets
Search Rooms Ability to search       rooms alphabetically byclicking on any tab
Show Favorite Rooms
Conference Room Details
Recurrence            Click         recurrence            icon
Recurrence Conflict
Recurrence Conflict Resolution
Click Appointment Icon       Add Special       Instructions
Add WebEx MeetingInput WebEx  Specifics
Schedule Conference          WebEx details will         automatically appear         on Outlook invitation
Define your favorite rooms
Lotus Notes & myVRM     Integration     Integration
Lotus Notes Calendar                  Click the preferred             A new calendar entry             page is opened afte...
Calendar EntrySales Meeting                jhanson@myvrm.com; shanson@myvrm.com; ajohns@myvrm.com; sfields@myvrm.com; jjoh...
myVRM Rooms                 Sales Meeting                                 jhanson@myvrm.com; shanson@myvrm.com; ajohns@myv...
Select myVRM Rooms                Click the cursor on the                space to the left of the                selected ...
Lotus Rooms   In a single conference room selections from both   buttons are permitted                             The Lot...
Select Lotus Rooms  When the Lotus Rooms button is selected, select rooms from the database   as the usually method
Lotus Notes – List of Availability
Select Conference Type      A menu selection ‘Conference     Type’ (red arrow) provides two      types from which to choos...
Lotus Notes Recurring                The user selects the              repeat option and define                which recur...
Advanced Conflict Resolution                 Upon final “Save and Send Invitations”                 myVRM will check all i...
Advanced Conflict Resolution               For each The user the user is each                         instance can select ...
Advanced Conflict Resolution                Once all recurring conflicts have                been resolved, the user can “...
iPad & iPhone Integration
Schedule a Video Conference
View Calendar
Schedule a Video Conference right          from your iPad or iPhone  EnableRecurrence  pattern
Select Rooms
Invite Participants
Review Conference Details
Summary of Conference
Inviteparticipants and track responses
myVRM makes it easy to send meeting   invitations and receive replies
Time zone conversion is automatic so you can  coordinate participants around the world
Keep conference data at your fingertips withconference status tracking and e-mail reminders
The interface is customizable with colors, directories, even   news and events you want everyone to know about
Reportingdata for billing and analysis
Advanced ReportingReal time, customizable reports allowing the management            of use of space, resources and costs
Pie Chart comparing connections between      IP and ISDN conference usage
Point-to-Point conference schedules and    multipoint conference schedules  The data is provided in a   tabular format and...
Column Graph showing total hours, number   of connections and IP, and ISDN hours
Area Chart Displaying Hours/Connects             Comparison
The IP Hours, using a different view       of a pie chart graphic
Bar chart relating connects, hours, IP hours,              and ISDN hours
Line graph displaying IP hours, connections,              and total hours
Room utilization ratio during working hours
Average attendee volume
Total electricity consumed during            conferences
Average electricity per attendee utilized           during conference
Ad-Hoc Reporting
Ad-Hoc Reporting
Ad-Hoc Graphs
Create instant reports with nothing more than a click
Name and Run Reports
Go Green   with
Countless corporate dollars are thrown away on travel
Save Our PlanetmyVRM allows the user to save corporate dollars and be         green by booking virtual meetings
Your carbon footprint is increasedevery time you drive, fly, or even use        public transportation
Reduce your carbon footprint
myVRM allows you to virtuallytravel, reducing your carbon output
myVRM also allows you to record how much carbon offset you’ve reduced
With myVRM, both your business andthe environment win
Schedule A Live Demo   Call us at 516-935-0877E-mail us at sales@myvrm.com
myVrm
myVrm
myVrm
myVrm
myVrm
myVrm
myVrm
myVrm
Upcoming SlideShare
Loading in …5
×

myVrm

683 views

Published on

Learn about the benefits of myVRM!

  • Be the first to comment

  • Be the first to like this

myVrm

  1. 1. The Complications of Traveling
  2. 2. Flight delays and cancellations
  3. 3. Skyrocketing travel costs
  4. 4. The skyrocketing cost of corporate meeting travel has become a crisis-level issue
  5. 5. Stuck in traffic
  6. 6. Time away from the office
  7. 7. The scheduling and planning of meetings, events and conferences is becoming more and more complex
  8. 8. Scheduling Options Non Video TelePresence• No central source for Video Rooms Desktop managing meetings Finance/ People Rooms Accounting• Lots of different pieces - Equipment, systems, Outlook / Notes Cisco TelePresence people, schedules, etc. Cisco A/V Management System TelePresence• Manual processes A/V Support Equipment Catering
  9. 9. With the increase of videoconferencing use,the coordination of people and time zones has become nearly impossible
  10. 10. Double Booked Rooms
  11. 11. Conference cancellations and time changes Meeting Cancelled The City of New York THE HISTORIC RESOURCE COMMISSION MEETING OF 3-4-2011 HAS BEEN CANCELLED The next meeting will be held on 4-5-2011
  12. 12. No shows are a continuous nuisanceNever knowing if participants coming to the conference or if they have all the details
  13. 13. Using multiple processes to book conferences,people, audio visual equipment, catering and housekeeping work orders
  14. 14. The complex and confusing worldof scheduling has been taking awayfrom companies’ success for far too long…
  15. 15. TheSolution…
  16. 16. …Brings it all together
  17. 17. Scheduling details on ALL of your conferences 1:00pm-3:30pm myVRM Training9:00am-11:00amEuropean Expansion
  18. 18. Cisco TelePresenceSchedulea variety Room Onlyof rooms
  19. 19. Reserve and automatically connect to bridge ports
  20. 20. One Centralized CalendarOne Centralized Calendar
  21. 21. Accessible from Multiple Interfaces Web Interface, Outlook and Lotus Notes Integration
  22. 22. Web Based Access
  23. 23. Create Conference
  24. 24. Conference Types
  25. 25. Custom Recurring Past dates are grayed out to avoid human errorImmediate, future, recurring and custom recurring times are never a problem, even on a random date schedule
  26. 26. Select Participants
  27. 27. Select Rooms Multiple level filtering allows users to searchAbility to select rooms rooms by various facets in list or details view
  28. 28. Enable users to easily search for available rooms Specific details of each room displayed
  29. 29. Manage Audio Visual Settings Continuous presence layouts Default Endpoint connection details prefills and calls are automatically launched to the bridge
  30. 30. Request Audio Visual Needs Include delivery and pick up times and instructionsReal time inventory Total cost of items and tracking services automatically calculated
  31. 31. Audio Visual Work Order DetailsOnce submitted, AV work orders are sent to the AV Administrator for tracking and fulfillment Work orders can be printed exported to PDF and Excel
  32. 32. Request Catering NeedsWest Coast Location Service typeEast Coast shown according Location to time zone
  33. 33. Request Housekeeping Include start and complete times Add Special InstructionsNotify hostof request
  34. 34. Custom OptionsAdd Special Instruction, PowerPoints, Security Badges, and Documents
  35. 35. Preview Conference Before submitting, click any tab to edit without losing data
  36. 36. Manage Conference Ability to Clone, Edit, Export to PDF, and Save to OutlookReal time statusof participants
  37. 37. View Complete List of Conferences
  38. 38. Search and Edit ConferencesConferences may be posted as public or private
  39. 39. View Calendar With proper permission level, click conference title to view details Color-coding shown according to conference type
  40. 40. View Conferences Details
  41. 41. Simple Web Based Easily create a conference by inputting only a few details
  42. 42. Conference Set up Email
  43. 43. Host Email
  44. 44. Room Reservation Email
  45. 45. Conference Modification Email
  46. 46. MCU Approval Request Email
  47. 47. MCU Reserved Email
  48. 48. UK Conference Invitation Email Time zone and date format automatically changes according to location
  49. 49. Emails Available in Multiple Languages
  50. 50. Conference Set up/ Modified in French
  51. 51. Available in Multiple Languages
  52. 52. myVRM in French
  53. 53. Manageeverything at your fingertips
  54. 54. Create user roles to assign approval levels Additional approval levels can be sent to further secure rooms, bridge ports and overall system use.Organization CateringAdministrator Administrator Inventory Housekeeping Site Administrator Administrator Administrator General User General User
  55. 55. One or more administrators can be assigned to oversee all scheduled conferences
  56. 56. Manage rooms and catering in one seamless process
  57. 57. Quickly handles last-minute changes and additions 1:00pm-3:00pm myVRM Training 10:00am-11:00am HR Conference 8:30am-10:00am Demo9:00am-10:00amEuropean Expansion8:00am-9:00amMarketing Conference
  58. 58. into your day-to-day environment
  59. 59. Easily adapts to the culture of your organization
  60. 60. myVRM’s open architecture provides aseamless interface to coincide with your current environment
  61. 61. myVRM is compatible with all major manufacturer model bridges
  62. 62. myVRM is modular in design, as your organization grows, myVRM will grow right along with it
  63. 63. Tired of trying to juggle … Paper- Work E-Paper-PhoneMailsWork Calls Phone Calls
  64. 64. With myVRM, you have one tool that does it all – invitesparticipants, schedules resources, manages details and produces reports for tracking and billing
  65. 65. Outlook & myVRM Integration
  66. 66. Click new then meeting request
  67. 67. Invite Participants
  68. 68. Input Subject, Conference Time and Date
  69. 69. Click the myVRM Icon
  70. 70. Outlook Integration-Select Times
  71. 71. ManageManage AV Manage audio visual, Settings catering and housekeeping work orders
  72. 72. Select Conference Type
  73. 73. Ability to view room availabilitythrough the Outlook Room Calendar
  74. 74. Select RoomsClick on Select Rooms Icon
  75. 75. Search RoomsAbility to searchrooms by variousfacets
  76. 76. Search Rooms Ability to search rooms alphabetically byclicking on any tab
  77. 77. Show Favorite Rooms
  78. 78. Conference Room Details
  79. 79. Recurrence Click recurrence icon
  80. 80. Recurrence Conflict
  81. 81. Recurrence Conflict Resolution
  82. 82. Click Appointment Icon Add Special Instructions
  83. 83. Add WebEx MeetingInput WebEx Specifics
  84. 84. Schedule Conference WebEx details will automatically appear on Outlook invitation
  85. 85. Define your favorite rooms
  86. 86. Lotus Notes & myVRM Integration Integration
  87. 87. Lotus Notes Calendar Click the preferred A new calendar entry page is opened after to date on calendar schedule a conference clicking desired date
  88. 88. Calendar EntrySales Meeting jhanson@myvrm.com; shanson@myvrm.com; ajohns@myvrm.com; sfields@myvrm.com; jjohnson@myvrm.com acolodro@myvrm.com; mmiller@myvrm.com; lswartz@myvrm.com; bfields@myvrm.com New York Sales Meeting. Fill-in the calendar entry as usual
  89. 89. myVRM Rooms Sales Meeting jhanson@myvrm.com; shanson@myvrm.com; ajohns@myvrm.com; sfields@myvrm.com; jjohnson@myvrm.com acolodro@myvrm.com; mmiller@myvrm.com; lswartz@myvrm.com; bfields@myvrm.com New York Sales Meeting The myVRM Rooms button displays the rooms that areequipped with videoconferencingequipment and are retrieved from the myVRM conference scheduling engine
  90. 90. Select myVRM Rooms Click the cursor on the space to the left of the selected room, a check mark will then appear to the left of the chosen room Click the cursor Once the myVRM Room buttontheselected the on is desired room following display will appear
  91. 91. Lotus Rooms In a single conference room selections from both buttons are permitted The Lotus Rooms button displays the rooms in the organization that are not equipped with videoconferencing equipment and is retrieved from the Domino Rooms and Resources database
  92. 92. Select Lotus Rooms When the Lotus Rooms button is selected, select rooms from the database as the usually method
  93. 93. Lotus Notes – List of Availability
  94. 94. Select Conference Type A menu selection ‘Conference Type’ (red arrow) provides two types from which to choose; Room Only or Audio Visual.
  95. 95. Lotus Notes Recurring The user selects the repeat option and define which recurrence is desired
  96. 96. Advanced Conflict Resolution Upon final “Save and Send Invitations” myVRM will check all instances and if there is any conflict will display a new inside form with the list of instances, the ones being in conflict highlighted in RED
  97. 97. Advanced Conflict Resolution For each The user the user is each instance can select able conflict and enter the to either delete that instance or resolution define a new open time window
  98. 98. Advanced Conflict Resolution Once all recurring conflicts have been resolved, the user can “Save and Send Invitations” and the recurring pattern is now created
  99. 99. iPad & iPhone Integration
  100. 100. Schedule a Video Conference
  101. 101. View Calendar
  102. 102. Schedule a Video Conference right from your iPad or iPhone EnableRecurrence pattern
  103. 103. Select Rooms
  104. 104. Invite Participants
  105. 105. Review Conference Details
  106. 106. Summary of Conference
  107. 107. Inviteparticipants and track responses
  108. 108. myVRM makes it easy to send meeting invitations and receive replies
  109. 109. Time zone conversion is automatic so you can coordinate participants around the world
  110. 110. Keep conference data at your fingertips withconference status tracking and e-mail reminders
  111. 111. The interface is customizable with colors, directories, even news and events you want everyone to know about
  112. 112. Reportingdata for billing and analysis
  113. 113. Advanced ReportingReal time, customizable reports allowing the management of use of space, resources and costs
  114. 114. Pie Chart comparing connections between IP and ISDN conference usage
  115. 115. Point-to-Point conference schedules and multipoint conference schedules The data is provided in a tabular format and thecalculations are displayed in a graphical representation
  116. 116. Column Graph showing total hours, number of connections and IP, and ISDN hours
  117. 117. Area Chart Displaying Hours/Connects Comparison
  118. 118. The IP Hours, using a different view of a pie chart graphic
  119. 119. Bar chart relating connects, hours, IP hours, and ISDN hours
  120. 120. Line graph displaying IP hours, connections, and total hours
  121. 121. Room utilization ratio during working hours
  122. 122. Average attendee volume
  123. 123. Total electricity consumed during conferences
  124. 124. Average electricity per attendee utilized during conference
  125. 125. Ad-Hoc Reporting
  126. 126. Ad-Hoc Reporting
  127. 127. Ad-Hoc Graphs
  128. 128. Create instant reports with nothing more than a click
  129. 129. Name and Run Reports
  130. 130. Go Green with
  131. 131. Countless corporate dollars are thrown away on travel
  132. 132. Save Our PlanetmyVRM allows the user to save corporate dollars and be green by booking virtual meetings
  133. 133. Your carbon footprint is increasedevery time you drive, fly, or even use public transportation
  134. 134. Reduce your carbon footprint
  135. 135. myVRM allows you to virtuallytravel, reducing your carbon output
  136. 136. myVRM also allows you to record how much carbon offset you’ve reduced
  137. 137. With myVRM, both your business andthe environment win
  138. 138. Schedule A Live Demo Call us at 516-935-0877E-mail us at sales@myvrm.com

×