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MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese
Proverb
MONEY
MATTERS
Click to add content
• FERPA
• Financial Aid Follow Up
• Work-study / Student Employment
• Finalizing Payments
FERPA, Finances,
and Federal Work
Study
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese
Proverb
MONEY
MATTERS
Click to add content
Family Educational Rights and
Privacy Act
FERPA
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
FERPA
According to FERPA regulations, while a student is in high
school parents have the right to access the student’s
educational record. Once a student enrolls at a post-secondary
institution those rights transfer to the student.
A student’s educational record at JSC includes, but is not limited
to, items such as grade reports, transcripts, billing and financial
aid information.
Under FERPA, the student has the right to view their
educational record, to request amendments if they believe
there are inaccuracies, and to authorize other individuals to
speak to college officials about their record.
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Why do students authorize
others to access information
from their educational record?
Many students find it helpful to authorize their
parent(s) to speak with college officials so that the
parent(s) may better assist the student.
For example, without being authorized on the
FERPA form the parent may not speak with college
officials about the activity which makes up the
student’s bill.
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
How does a student authorize
someone to speak with college
officials about their record?
• Complete the FERPA Authorization Form available
in Web Services, under the Student Academic
Profile menu.
• When completing the form, the student will create
an “access code” which they will need to give to
the person(s) they authorize.
• Authorized persons will need to provide this access
code to college officials when requesting
information from a student’s educational record.
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese
Proverb
MONEY
MATTERS
Click to add content
The
Final
Steps
Financial Aid
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Missing Documents?
• Were you selected for Verification?
– If you have been selected and still have outstanding
forms to submit, they are in the folder provided to you
today.
– If tax data is needed use IRS Data Retrieval or provide
Tax Transcripts.
• Have you accepted your Financial Aid Award?
– If you have not yet accepted or declined your aid, your
award letter is in the folder provided to you today.
Aid is not a Final Award until ALL
Documents are received
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Loan Requirements Complete?
• If you are borrowing Federal Loans you need to
complete the following:
– Master Promissory Note and Loan Entrance Counseling
for Direct Loans
– If you were awarded a Perkins Loan a separate MPN is
required. (Heartland ECSI is JSC’s Servicer)
Loans can not be disbursed unless these
requirements are completed!
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Student Employment
Work-study & Non-Work-study
• Complete “STUDENT EMPLOYMENT APPLICATION”
• Return to Greg.Eckman@jsc.edu / Fax (802) 635-1248 / Mail
• Application will be sent to hiring supervisors
• Supervisors may contact you via email or by phone
– Check your emails / voicemails and promptly return the
message
• All open positions will be listed on the JSC Portal starting
September 4th
• Required documentation:
• Direct Deposit set-up – Blank Voided Check
• To complete I-9 employment form one of the following is
needed: Passport or Birth Certificate or Social Security Card
or Permanent Resident Card
Please note: Employment is not guaranteed
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese
Proverb
MONEY
MATTERS
Click to add content
• Deadlines
• What it means to you
• How-To
Finalizing Bill
Payments
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
What does “finalize payment”
mean and what is the deadline?
The finalize payment deadline is 8/7/15.
Finalize payment means….
• The financial aid process is complete.
• VSC Health Insurance has been elected or waived.
• Any remaining balance after financial aid is
covered through a payment plan or paid in full.
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Why is it important to finalize
payment by the deadline?
• Establish varsity athletic eligibility
• Begin student employment
• Charge books to student account
• Avoid late payment fee
• Avoid the lines in the Business Office on move-in
day
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
How do payment plans
work?
• Interest Free
• Five (July start) and Four (August) month plans
available
• First payment due at signing
• $30 set-up fee (A.K.A. Deposit)
• Real-time payment plan - the amount due each
month adjusts based on the activity of the
student’s account.
• Manual payment option recommended
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Where can I view my bill?
Student accounts can be viewed on a secure on-
line billing site. Students access this site through
the Student Billing/Financials menu in Web
Services.
There you can:
• View billing activity
• Access statements (posted twice/month)
• Make payments
• Set-up payment plans
• Establish Authorized Users
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Consider setting up an
“Authorized User”
Students should consider setting up their parents
as authorized users, so parents have the same
access to the on-line billing site as their students.
Note: Students should also consider listing these
individuals on their FERPA Form so that JSC staff
may speak with them about their educational
record including the bill.
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Health Insurance – Required
of ALL full-time students
• All full-time students are automatically enrolled in
the VSC Student Health Insurance Plan.
• A $1,940 charge is automatically applied to the
student account.
• To avoid a late fee, VSC coverage must be Accepted
or Declined by August 7.
• If coverage is not declined by September 30, the
charge cannot be removed.
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Where do I Accept/Decline
VSC Health Insurance ?
• The Student Health Insurance Waiver Form is
accessed through the Student Billing/Financials
menu in Web Services.
• All full-time students must Accept or Decline the
VSC Health Insurance each year.
Don’t Forget…
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
Don’t forget…
• Students, consider listing your parents on
the FERPA Form. Also consider listing them
as authorized users for billing purposes.
MONEY
MATTERS

Understanding
Financial Aid
and
Payment
Procedures
By August 7th
• Understand the status of your financial
aid file and complete final steps.
• Make your final payment and/or set-up
your payment plan.
• Accept or Decline VSC Health Insurance
coverage through Web Services.

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FERPA, Financial Aid, Finances at JSC