1.
ISO 14001:2015
Environmental Management Systems
(EMS)
…

2.
Things we will cover…
 Why environmental management systems (EMS) ?
 What are management systems ?
 What are environmental management systems ?
 What are the components of ISO 14001 ?
 ISO 14001 and ISO 9001 - Synergies
 ISO 14001:2015 - What’s new?
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 2 Rev.04

3.
Current Environmental Story
 Disappearing Forests
 Polluted Air
 Polluted Water
 Disappearing Wildlife
 Impact on Humans
 Failure of Governments
 Failure of Regulations
 International Standards
 ISO 14001 Impact
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4.
Green Technologies
 Carbon Capture
 Solar and Wind Power
 Wave and Tide Power
 Bioremediation
 Roof Planting Gardens
 Water Purification
 Desalination
 Electronic Paper
 Green Buildings
 Solid Waste Management
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5.
Management System
A management system is the framework of processes and
procedures used to ensure that an organization can fulfill
all tasks required to achieve its objectives. It is based on a
PDCA cycle, and includes accountability, auditing tools,
and corrective actions that create a culture of improvement.
For instance, an environmental management system
enables organizations to improve their environmental
performance through a process of improvement.
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6.
Environmental System Drivers?
 Customer expectations
 Waste and cost reduction
 Pollution prevention
 Regulatory compliance
 Interested parties
 High-quality workforce
 Risk reduction
 Credit organizations
 Insurance companies
 Lobby groups
 Supply chain requirement
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7.
Why Environmental Systems?
1. Regulatory Compliance
2. Due Diligence
3. Cost Reduction
4. Responsible Corporate Citizenship
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8.
1. Regulatory Compliance
Why Environmental Systems?
 Preventing environmental contamination
 Emissions reduction and control
 Responding to incidents and emergencies
 Measurement and reporting emission levels
 Records
(Required by ISO 14001 EMS)
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9.
2. Due Diligence
Why Environmental Systems?
 Equipment design
 Training and adequate resources
 Conduct compliance reviews & respond to issues
 Identify potential problems
 Determine cause and remedy problems
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10.
3. Cost Reduction
Why Environmental Systems?
 Reduction in incidents
 More efficient response to incidents
 Reduced costs of compliance with regulations
 Reduced insurance premiums
 Energy & water conservation efforts
 Waste reduction
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 10 Rev.04

11.
4. Responsible Corporate Citizenship
Why Environmental Systems?
 Giving employees and the environment priority
 Using EMS for positive competitive advantage
 Measuring performance for improvement
 Add shareholder value
(ISO 26000 – Guidance on SocialResponsibility)
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12.
ISO Survey of Management Systems
Standard Certifications
ISO 14001 Certifications Worldwide as of 2013:
Standard Number of
Certificates in 2013
Number of
Certificates in 2012
Evolution Evolution
In %
14001 301 647 284 654 16 993 6 %
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Slide 6 of 25

13.
Management Systems
ISO 14001 and other
management standards are
based on PDCA Cycle:
 Planning
 Executing
 Monitoring & Controlling
 Continual Improvement
…learn from mistakes and
decrease future risks…
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14.
Industries Using ISO 14001
 Construction
 Manufacturing
 Oil & Gas
 Shipping
 Mining
 Pulp & Paper
 Agriculture
 Equipment Maintenance
 Government Departments
 Municipalities
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 14 Rev.04

15.
What does ISO 14001 do?
 The overall aim is to support environmental protection and
to prevent pollution
 Provides a framework for managing environmental aspects
and impacts, and for delivering continual improvement in
environmental performance
 The system is used to develop, implement and manage
your environmental policy, objectives and targets
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16.
Benefits of ISO 14001
• Minimize consumption of energy and materials
• Reduce cost of waste management and energy use
• Improves efficiency and decreases the cost of running
your business
• Meet legal obligations to win stakeholder and customer
trust
• Improved corporate image
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17.
EMS Scope of Application
 Specifies requirements for EMS
 Implementation of environmental
policy, objectives and targets
 Environmental aspects that can be
controlled and influenced
 No specific environmental
performance criteria
 Environmental requirements
depend upon policy, activities,
products, location, and operating
conditions
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18.
EMS Scope of Application
 Management standard, not a
product standard
 Does not prescribe
performance levels
 Provides a systematic
approach to the management
of environmental obligations
 Allows organizations to
establish, achieve and control
whatever level of
environmental performance
they set for themselves
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19.
ISO 14001 Family of Standards&
Guidelines
Foundation Documents
 ISO 14001 - Standard
 ISO 14004 - Guidelines
 ISO 14050 - Vocabulary
 ISO 19011 - Auditing
Supporting Documents
 ISO 14020 - Labelling
 ISO 14030 - Performance
 ISO 14040 - Life Cycle
 ISO 14062 - Design
 ISO 14063 - Communication
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20.
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21.
Management
Review
Env Policy
Planning
Components of ISO 14001
CI Model
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Implementation
& Operation
Checking

22.
ISO 14001 EMS Standard
1. Scope
2. Normative reference
3. Terms & definitions
4. Environmental management
system
1. General requirements
2. Environmental Policy
3. Planning
1. EnvironmentalAspects
2. Legal and otherrequirements
3. Objectives, targets andprograms
4. Implementation and operation
1. Resources, roles, responsibilityand
authority
2. Compliance, training andawareness
3. Communication
4. Documentation
5. Control of documents
6. Operationalcontrol
7. Emergency preparedness
5. Checking
1. Monitoring andmeasuring
2. Evaluation ofcompliance
3. Nonconformance,
corrective and preventive
action
4. Control of records
5. Internal audit
6. Management review
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 22 Rev.04

23.
Environmental Policy
 Appropriate to nature & scale of business
 Improvement of environmental performance
 Compliant with legislation and other requirement
 Protect the environment & prevent pollution
 Provide the framework for setting objectives and targets
 Documented & communicated to all personnel and the
public
Normally one sheet outlining
the environmental aims of the organization
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24.
Environmental Planning
 Environmental Aspects
 Legal and Other
Requirements
 Objectives, Targets and
Programs
…Understand and plan to
control risks…
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25.
Environmental Aspects
 Identify the most significant environmental aspects of your
past, present and future activities, products and services
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26.
Activities,
Products &
Services
Environmental
Aspects
Environmental
Impacts
Activities, Aspects and Impacts
“…elements of an organization’s activities, productsor
services that can interact with the environment.”
Leaking
Pipes / Poor
Containment
Water
Contamination
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Fuel Storage

27.
What is an Environmental Impact
…any change to the environment, whether adverse or
beneficial, wholly or partially resulting from an
organization’s environmental aspects…
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28.
RiskAssessment
Environmental Risk Assessment
Frequent
Occasional
Rare
Unlikely
Minor Moderate Critical Catastrophic
Slide 29 Rev. 04
Very Low
Low
Medium
High
Probability

29.
Legal & Other Requirements
 Clarify and respect the legal and other requirements that
apply to your organization’s environmental aspects
 Identify and meet these requirements including:
 Legal Requirements
 Federal
 Provincial
 Municipal
 Other Requirements
 Industry Standards
 Agreements
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 29 Rev.04

30.
Objectives and Targets
 Establish environmental objectives and targets for all
relevant functions and levels within your organization
 They should address significant environmental aspects,
legal and other requirements, and should be consistent
with your environmental policy
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31.
Objectives and Targets
Corporate
Policy, Organization, Resources, Audit,
Reviews
Facility
Responsibilities, Process & Engineering
Controls, Reporting, Incident Management
Functional Area
Procedures, Operations, Monitoring,
Inspections, CorrectiveActions
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 31 Rev.04

32.
Implementation & Operations
 Resources, roles,
responsibilities and authority
 Compliance, training and
awareness
 Communication
 Procedures & Manual
 Control of documents
 Control Operations Significant
Impacts
 Plan for Emergencies
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33.
Checking
 Internal Auditing
 Monitoring and
measuring
 Evaluation of compliance
 Nonconformance,
corrective and preventive
action
 Control of records
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34.
Management Reviews
 Monitor and measure
performance against objectives
and targets
 Internal Audits
 Monitoring & measurement data
 Performance, suitability and
effectiveness of EMS
 Review legislation & technology
…is the organization reaching it’s
environmental goals…
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35.
EMS Project Initiation
 Management Champion
 Assign Environmental Coordinator
 Establish Environmental Committee
 Define Roles & Responsibilities
 Conduct Gap Assessment
 Develop Project Plan
 Awareness & Training
 Celebrate Milestones
* Note: Project Management
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36.
EMS Implementation
 Develop an environmental policy
 Identify environmental aspects and
impacts
 Identify legal and other requirements
 Set environmental objectives and targets
 Identify operational controls
 Document EMS Manual & procedures
 Conduct awareness & training sessions
 Conduct internal audit & management
review
 Evaluate EMS to identify opportunities
for improvement
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37.
Steps to Certification
1. Environmental Baseline (Gap) Assessment
2. EMS Development & Implementation
3. EMS Internal Audit (Self Assessment)
4. EMS Management Review
5. EMS Registration Audit (i.e., SGS)
6. Certification (or Self Declaration)
7. Celebrate !
8. Environmental System Maintenance
9. Annual External Audit (IR, S1, S2, RR, etc.)
Timeline to Certification is dependant upon the resources
applied (12-18 months)
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38.
ISO 14001 & 9001 Synergies
 Both are management systems/ formal framework
 Internal audit process will satisfy EMS audit requirements
 Operations are defined by processes and their interactions
 The PDCA Cycle is applied to both standards
 Similarity in elements for ease of implementation:
 process definition
 document control
 monitoring and measuring systems
 improvement processes
 auditing and management reviews
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 38 Rev.04

39.
ISO 14001:2015 Changes
ANNEX SL Impacts
Three Types of Changes:
– Structural
• Required high level structure
– Definitional
• Mandatory definitions
– Substantive
• Identical requirements (shall clauses)
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 39 Rev.04

40.
Structural Changes
ISO 14001:2004
• 6 Elements (PDCA)
– General
– Policy
– Planning
– Implementation &
Operation
– Checking
– Management Review
ISO 14001:2015
• 7 Elements (New
Arrangement)
– Context of the Organization
– Leadership
– Planning
– Support
– Operation
– Performance Evaluation
– Improvement
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 40 Rev.04

41.
Content Changes
Clause 4 “Context of the organization” is a new clause. It
requires a more strategic understanding effecting the way
organizations manage environmental responsibilities.
Clause 5 “Leadership” commitment is critical for the
implementation of an EMS and as such is the full
responsibility of top management, including ensuring that
the policy and objectives are compatible with the strategic
direction and context of the organization.
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42.
Content Changes
Clause 6 “Planning” must now determine the risks
associated with the threats and opportunities. Risk-based
approach now covers preventive action. Legal obligations
are now addressed as compliance obligations. Objectives
must be established at relevant functions throughout the
organization and must take into consideration aspects,
risks, compliance obligations and opportunities. Objectives
shall also consider technology, financial data, operational &
business requirements and must be measurable.
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43.
Content Changes
Clause 7 “Support” has become more prescriptive and
transparent for resources, competency, awareness and
communications.
Clause 8 “Operations” requires lifecycle perspective,
change management and control of outsourced processes.
Also more prescriptive for emergency preparedness and
response.
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44.
Content Changes
Clause 9 “Performance Evaluation” includes monitoring,
measurement analysis, evaluation of environmental
performance, evaluation of compliance, internal audits and
management reviews.
Clause 10 “Improvement” now contains nonconformity and
corrective action clauses, but is more structured in relation
to nonconformities and resulting actions
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45.
Areas of Significant Changes
• Expansion in EMS
Coverage & Scope
• Required Interactions
with External Parties
• New Requirements for
Leadership Engagement
• Expanded Legal
Compliance
Requirements
• Need for Risk Based
Planning & Controls
• New Documentation
Requirements
• Expanded Operational
Control Requirements
• Changes in Competence
& Awareness
Requirements
• Impacts on the Internal
Audit Program
• Increased Certification
Costs
…Helping Organizations Improve Copyright by Quality Matters Inc. Slide 45 Rev.04

46.
Future Challenges Report
Identified 11 themes related to ISO 14001 revisions.
Recommendations:
• Address “demonstration of commitment to compliance”
• Strengthen linkage to strategic planning
• Address life-cycle thinking
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47.
Timeline - Changes
ISO 14001:2015 changes
– Initial Draft: July 2014
– Final Draft: February 2015
– Issue Date : September 2015
– 3 years to implement
– New Certifications – Conformance within 18
months after release
– Auditing requirements (Internal, Supply Chain
& Registration)
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48.
Future NEIA Events
ISO 14001 Training Workshops
ISO 14001 Overview (RAB/QSA)
9-10 February, 2014
ISO 14001 Lead Auditor (RAB/QSA)
9-13 February, 2014
ISO 14001:2015 Transition Date:
TBD (Spring 2014)
* Lead Certification Requirements
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49.
Questions ?
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