1.
How we helped Mind in Camden
fulfil their automatic enrolment duties

2.
Mind in Camden: a case study
Mind in Camden is a mental health charity providing support, training
and consultancy to people of all ages who struggle with mental health
problems. They have six full-time and 11 part-time employees.
Employee Benefits Manager Andy Campbell managed the project on
behalf of Lucas Fettes & Partners, and guided Mind in Camden
through the automatic enrolment process.

3.
Resources Director, Rowena Dean, and Finance Director, Mylva
Sukumaran from Mind in Camden attended the Lucas Fettes &
Partners automatic enrolment workshop at NCVO headquarters in
London, on 13 November 2015. After the workshop, she contacted
Lucas Fettes & Partners and requested a meeting to discuss fulfilling
their automatic enrolment duties.
How it started…

4.
During the initial discovery meeting by telephone, Andy discussed with
Rowena:
How it started…
• Current situation;
• the project objectives;
• their duties as an employer;
• the profile of their workforce;
• their payroll arrangements;
• their existing pension
arrangements;
• pension contributions; and
• the project timeline.
It was agreed that Lucas Fettes & Partners would full provide support
and guidance with the initial planning, delivery and implementation
of any new schemes and processes necessary to comply.

5.
Managing the project

6.
Following an assessment of the existing pension scheme, a pension
supplier review was conducted. This identified a solution that fulfilled
automatic enrolment requirements and potential for greater member
outcomes for Mind in Camden employees.
After the pension supplier review and consultation, a new pension
scheme was implemented for Mind in Camden employees, which
would be fully compliant with their automatic enrolment
responsibilities.
Pension supplier review

7.
Pension supplier review
“Our previous pension scheme had higher
annual management charges than the pension scheme
recommended by Lucas Fettes. Our new pension arrangements
are fully compliant, and represent a better deal for our employees.”
Mind in Camden

8.
Payroll is managed internally by Mind in Camden. Before their staging
date the payroll system was upgraded to include a module designed to
manage a number of the automatic enrolment compliance functions,
such as worker assessments.
Lucas Fettes assisted in configuring the module, ensuring that the
automatic enrolment rules were in place ahead of the first assessment.
Getting ready

9.
Automatic enrolment compliance processes that must be performed
each pay period include:
Getting ready
• assessing the workforce;
• calculating pension
contributions;
• handling opt-in and joining;
• handling opt-outs and refunds;
• producing and issuing statutory
notifications to workers;
• keeping records and;
• providing reports to the
workplace pension supplier;
• paying contributions into the
workplace pension scheme.

10.
Lucas Fettes supported with guidance on all aspects and provided
oversight on the first two assessments to ensure that the processes
were properly followed and staff were enrolled correctly.
Getting ready

11.
Organisations have a duty to inform staff about automatic enrolment.
Lucas Fettes & Partners created a communications plan to raise
awareness of automatic enrolment and the implications for employees.
Communications were sent to staff to tell them about:
Keeping staff up to date and aware
• the impact of automatic
enrolment;
• the change of pension
supplier;
• information about the new
pension scheme;
• information about pension
contributions.
One to one sessions were also provided for employees at
Mind in Camden headquarters.

12.
The first worker assessment was completed during the pay period in
which the staging date fell. Mind in Camden employees were then
enrolled into the new pension scheme. Where applicable, pension
contributions were deducted from staff pay and pension reports were
compiled, checked and uploaded to the pension supplier.
Lucas Fettes & Partners completed the Declaration of Compliance on
behalf of Mind in Camden to confirm and submitted this to The
Pensions Regulator.
Staging date

13.
Staging date
“The whole process was managed smoothly and
efficiently by Lucas Fettes. I wouldn’t hesitate to
recommend them”.
Mind in Camden

14.
Staff who participated in the former workplace pension scheme were
given the option to transfer their pension saving from the old scheme
into the new arrangement. Information comparing the two schemes
was provided to enable staff to make an informed decision.
This was an exercise sponsored by Mind in Camden and managed by
Lucas Fettes.
After the staging date

15.
There is lots of useful information about
automatic enrolment on our Easy as AE
website – click here to visit the site.
We can help guide you through the automatic
enrolment journey – get in touch to see how
we can help.
Call: 0345 357 8910
Email: easyasae@lucasfettes.co.uk
Need help?

16.
Call: 0345 357 8910
Email: easyasae@lucasfettes.co.uk
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