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170725 Budget Workshop 2

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FY 2017-18 Proposed Budget presentation to the Lubbock City Council on July 25, 2017.

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170725 Budget Workshop 2

  1. 1. General Fund Fiscal Year 2017‐18 Operating Budget & Capital Program 2
  2. 2. Summary of All Funding Sources Actual Actual Actual Amended Budget % Change FY 2013‐14 FY 2014‐15 FY 2015‐16 FY 2016‐17 FY 2017‐18 from Forecast TAXES 107,092,547$  115,411,347    119,035,952    121,572,013    127,483,002$  4.9                   FRANCHISE FEES/RIGHT OF WAY 5,200,398        6,130,349        5,202,979        4,869,977        8,255,462        69.5                 FEES FOR SERVICES 3,153,528        3,258,688        3,319,688        3,217,062        25,932,333      706.1               FEES AND FINES 6,200,096        6,737,219        6,886,333        6,844,912        6,512,110        (4.9)                  OTHER REVENUES 1,641,696        1,819,335        1,352,010        1,434,370        1,882,896        31.3                 TRANSFERS 29,844,696      31,362,365      30,246,985      31,352,275      35,681,753      13.8                 UTILIZATION OF NET ASSETS 2,203,706        ‐                       3,516,967        3,760,998        7,119,971        89.3                 TOTAL FUNDING SOURCES 155,336,668$  164,719,303    169,560,913    173,051,607    212,867,527    23.0                 3
  3. 3. General Fund Overview • Compensation increased $5.8 million • 2 percent compensation adjustment • Civil service step increases • Addition of CDL incentive pay  • Terminal Pay • Pension costs increased $668,753  • Compensation adjustments • Health insurance cost decreased $1.5  million • Plan changes • Dental insurance decreased $197,228 • Plan changes • Workers Comp decreased $305,596 • Utilization of net assets in the Risk fund • Liability Insurance decreased  $524,569  • Utilization of net assets in the Risk fund • Maintenance increased $556,321 • Expired warranties on heavy equipment • Professional Services increased  $621,736 • Inclusion of election costs for 2018 • Information Technology costs  increased $1.5 million • Cash funding of all equipment  replacement FY 2017‐18 Operating Budget and Capital Program Page 8 4
  4. 4. General Fund Rate  Increases Rate Adopted Proposed $ Change Department Details FY 2016-17 2017-18 from Amended Solid Waste Per ton charge for regular trash at West Texas Regional Disposal Facility (WTRDF) 32.00 33.50 1.50 Solid Waste Per ton charge for regular trash at Caliche Canyon 32.00 32.00 Solid Waste Per ton charge for special waste 61.36 64.23 2.87 Solid Waste Monthly residential garbage charge 15.25 16.25 1.00 Solid Waste Monthly commercial garbage charge 2 cubic yard dumpster 40.57 43.23 2.66 Solid Waste Monthly commercial garbage charge 3 cubic yard dumpster 60.14 64.08 3.94 Solid Waste Monthly commercial garbage charge 4 cubic yard dumpster 79.70 84.93 5.23 Solid Waste Monthly commercial garbage charge 6 cubic yard dumpster 115.38 122.95 7.57 Solid Waste Monthly commercial garbage charge 8 cubic yeard dumpster 151.06 160.97 9.91 5 FY 2017‐18 Operating Budget and Capital Program Page 34
  5. 5. Administrative Services 6
  6. 6. Administrative Services Overview 7 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 ($millions) COMPOSITION OF EXPENDITURES Compensation Benefits Supplies Maintenance Professional Services/Training Other Charges Scheduled Charges Capital Outlay/Reimbursements
  7. 7. City Attorney Highlights • Total expenditures decreased  $88,038  • Compensation decreased $22,825 • Increase in allocation of legal cost to  Tax Increment Finance Districts • Benefits decreased $62,174 • Increase in allocation of legal cost to  Tax Increment Finance Districts • Health plan changes • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 39 Compensation 62.8% Benefits 22.3% Supplies 0.5% Professional  Services/Training 3.1% Other Charges 1.2% Scheduled  Charges 10.1% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 1,319,779  1,296,954  (1.7) Benefits 522,247  460,073  (11.9) Supplies 9,608  9,707  1.0  Professional Services/Training 62,418  62,995  0.9  Other Charges 25,750  25,173  (2.2) Scheduled Charges 212,079  208,942  (1.5) TOTAL EXPENDITURES BY CATEGORY 2,151,882  2,063,844  (4.1) 8
  8. 8. City Council Highlights • Total expenditures increased  $297,666 • 3 person Council staff moved from  City Secretary budget to City Council  budget • Compensation increased $205,968 • Benefits increased $70,633 • Professional Services/Training  increased $7,300  • Training • Other Charges increased $10,000  • Special Projects • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 42 • Performance measures pages 43‐44 Compensation 34.0% Benefits 24.4% Supplies 4.5% Professional  Services/Training 13.3% Other Charges 14.3% Scheduled  Charges 9.6% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 2,698  208,666  7,634.1  Benefits 78,977  149,609  89.4  Supplies 28,320  27,419  (3.2) Professional Services/Training 74,000  81,300  9.9  Other Charges 77,500  87,500  12.9  Scheduled Charges 53,975  58,641  8.6  TOTAL EXPENDITURES BY CATEGORY 315,470  613,136  94.4  9
  9. 9. City Manager Highlights • Total expenditures increased  $432,758 • Moved two Assistant City Managers  back to City Manager budget from  other Funds • Compensation increased $326,697 • Benefits increased $76,291 • Professional Services/Training  increased $11,700  • Training and travel for personnel • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 46 • Performance measures page 45 – Objectives for FY 2017‐18 Compensation 71.4% Benefits 22.2% Supplies 0.3% Professional  Services/Training 1.7% Other Charges 0.7% Scheduled  Charges 3.6% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 768,902  1,095,599  42.5  Benefits 264,782  341,074  28.8  Supplies 4,220  4,919  16.6  Professional Services/Training 14,600  26,300  80.1  Other Charges 2,251  11,000  388.7  Scheduled Charges 46,873  55,495  18.4  TOTAL EXPENDITURES BY CATEGORY 1,101,629  1,534,386  39.3  10
  10. 10. City Secretary Highlights • Total expenditures increased  $334,546 • Three person council staff moved  to the City Council budget • Compensation decreased $176,437 • Benefits decreased $94,446 • Professional Services increased  $603,000  • 2018 election cost • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 48 • Performance measures pages 49‐50 Compensation 33.9% Benefits 13.9% Professional  Services/Training 43.6% Other Charges 0.6% Scheduled  Charges 6.9% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 714,477  538,040  (24.7) Benefits 315,458  221,012  (29.9) Supplies 12,320  12,419  0.8  Maintenance 2,300  2,300  ‐ Professional Services/Training 89,585  692,585  673.1  Other Charges 12,320  10,250  (16.8) Scheduled Charges 103,654  110,153  6.3  Capital Outlay/Reimbursements 2,100  ‐ (100.0) TOTAL EXPENDITURES BY CATEGORY 1,252,214  1,586,760  26.7  11
  11. 11. Facilities Management Highlights • Total expenditures decreased $2,774 • Added Construction Manager position in FY  2016‐17 • Compensation increased $109,500 • Benefits increased $13,178 • Professional Services/Training increased  $9,474  • Licensing and training • Scheduled Charges decreased $169,759 • Utility costs • Insurance costs • Capital Outlay increased $36,174  • Vehicle debt payment • FY 2017‐18 Operating Budget and Capital  Program  • Expenditure Overview page 51 • Performance measures page 52 Compensation 24.9% Benefits 11.4% Supplies 1.1% Maintenance 14.1% Professional  Services/Training 27.5% Other Charges 1.1% Scheduled  Charges 18.8% Capital Outlay 1.1% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 726,464  835,964  15.1  Benefits 368,336  381,513  3.6  Supplies 39,044  37,838  (3.1) Maintenance 475,204  474,710  (0.1) Professional Services/Training 912,820  922,293  1.0  Other Charges 36,498  36,858  1.0  Scheduled Charges 800,073  630,314  (21.2) Capital Outlay/Reimbursements ‐ 36,174  ‐ TOTAL EXPENDITURES BY CATEGORY 3,358,437  3,355,664  (0.1) 12
  12. 12. Accounting Highlights • Total expenditures increased  $48,521 • Professional Services/Training  increased $39,248  • External audit contract • Armored car services • Training • FY 2017‐18 Operating Budget  and Capital Program  • Expenditure Overview page 54 • Performance measures page 55 Compensation 51.8% Benefits 22.4% Supplies 0.8% Professional  Services/Training 17.6% Scheduled Charges 7.4% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 857,622  879,141  2.5  Benefits 397,638  379,745  (4.5) Supplies 12,615  13,344  5.8  Professional Services/Training 260,167  299,415  15.1  Other Charges 4,600  ‐ (100.0) Scheduled Charges 116,859  126,377  8.1  TOTAL EXPENDITURES BY CATEGORY 1,649,501  1,698,022  2.9  13
  13. 13. Budget and Fiscal Planning Highlights • Total expenditures increased $54,592 • Compensation increased $43,333 and  benefits increased $8,629 • Re‐class of Financial Analyst position to  Senior Financial Analyst position • Professional Services/Training  increased $1,640 • Training • Other Charges decreased $1,900 • Special projects • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 56 • Performance measures page 57 Compensation 62.2% Benefits 24.9% Supplies 3.0% Professional  Services/Training 3.5% Other Charges 0.6% Scheduled Charges 5.7% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 365,426  408,759  11.9  Benefits 155,071  163,700  5.6  Supplies 19,320  19,419  0.5  Professional Services/Training 21,600  23,240  7.6  Other Charges 6,100  4,200  (31.1) Scheduled Charges 34,663  37,454  8.1  TOTAL EXPENDITURES BY CATEGORY 602,180  656,773  9.1  14
  14. 14. Purchasing Highlights • Total expenditures decreased  $8,957 • Compensation decreased $5,179 • Staff turnover • Professional Services/Training  increased $2,880 • Training • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 58 • Performance measures page 59 Compensation 56.7% Benefits 27.5% Supplies 1.8% Professional  Services/Training 1.8% Other Charges 4.3% Scheduled Charges 7.9% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 342,907  337,728  (1.5) Benefits 175,343  163,934  (6.5) Supplies 9,856  10,911  10.7  Professional Services/Training 7,595  10,475  37.9  Other Charges 25,300  25,650  1.4  Scheduled Charges 43,551  46,897  7.7  TOTAL EXPENDITURES BY CATEGORY 604,552  595,595  (1.5) 15
  15. 15. Human Resources Highlights • Total expenditures increased  $62,500 • Scheduled Charges increased  $67,214 • Information Technology allocation • FY 2017‐18 Operating Budget  and Capital Program  • Expenditure Overview page 60 • Performance measures page 61 Compensation 45.4% Benefits 20.5% Supplies 0.8% Professional  Services/Training 7.6% Other Charges 2.7% Scheduled  Charges 23.0% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 276,147  278,216  0.7  Benefits 131,723  125,662  (4.6) Supplies 5,782  5,014  (13.3) Professional Services/Training 46,172  46,220  0.1  Other Charges 16,239  16,236  (0.0) Scheduled Charges 73,617  140,831  91.3  TOTAL EXPENDITURES BY CATEGORY 549,679  612,178  11.4  16
  16. 16. Internal Audit Highlights • Total expenditures decreased $81,390 • Compensation decreased $59,794  • Staff turnover • Benefits decreased $20,391 • Staff turnover • Health and Dental plan changes • Supplies decreased $1,501 • Professional Services/Training  decreased $1,070 • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 62 • Performance measures page 63 Compensation 63.5% Benefits 25.4% Supplies 1.3% Professional  Services/Training 3.4% Other Charges 0.4% Scheduled Charges 6.1% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 260,426  200,632  (23.0) Benefits 100,710  80,318  (20.2) Supplies 5,520  4,019  (27.2) Professional Services/Training 11,770  10,700  (9.1) Other Charges 800  1,200  50.0  Scheduled Charges 18,309  19,275  5.3  TOTAL EXPENDITURES BY CATEGORY 397,535  316,145  (20.5) 17
  17. 17. Non‐Departmental Highlights • Total expenditures decreased $5.9  million • Professional Services increased  $30,809 • Lobbying contract  • Lubbock Central Appraisal District  appraisal and collection services • Capital Outlay decreased $5.9 million  • Allocation of vehicle and equipment  debt payment to departments • FY 2017‐18 Operating Budget and Capital  Program  • Expenditure Overview page 64 Benefits 0.0% Professional  Services/Training 99.9% Scheduled Charges 0.1% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Benefits 500  352  (29.5) Professional Services/Training 1,301,463  1,332,272  2.4  Scheduled Charges 3,022  1,118  (63.0) Capital Outlay/Reimbursements 5,927,474  ‐ (100.0) TOTAL EXPENDITURES BY CATEGORY 7,232,459  1,333,742  (81.6) 18
  18. 18. Comm. & Marketing and 311 Call Center Highlights • Total expenditures increased  $70,400 • Addition of Digital Content  Creator position  • Compensation increased $52,510 • Benefits increased $13,395 • FY 2017‐18 Operating Budget  and Capital Program  • Expenditure Overview page 67 • Performance measures page 68 Compensation 53.8%Benefits 27.0% Supplies 1.4% Maintenance 1.3% Professional Services/Training 2.6% Scheduled Charges 13.8% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 261,429  313,939  20.1  Benefits 144,292  157,688  9.3  Supplies 6,930  7,909  14.1  Maintenance 8,048  7,490  (6.9) Professional Services/Training 14,420  15,325  6.3  Scheduled Charges 77,526  80,693  4.1  TOTAL EXPENDITURES BY CATEGORY 512,645  583,045  13.7  19
  19. 19. Culture and Recreation 20
  20. 20. Culture and Recreation Overview 21 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 ($millions) COMPOSITION OF EXPENDITURES Compensation Benefits Supplies Maintenance Professional Services/Training Other Charges Scheduled Charges Capital Outlay/Reimbursements
  21. 21. Libraries Highlights • Total expenditures increased $96,391 • Compensation increased $25,305 • Supplies increased $4,521 • Office supplies • Professional Services/Training increased $7,357 • Security services • Training • Other Charges increased $127,870, offset slightly  by the $78,840 decrease in capital outlay  • Reallocation of the cost of library materials to the  appropriate asset or non‐asset accounts • Scheduled Charges increased $55,877 • FY 2017‐18 Operating Budget and Capital  Program  • Expenditure Overview page 74 • Performance measures page 75 Compensation 43.6% Benefits 19.4%Supplies 1.2% Maintenance 0.3% Professional  Services/Training 2.4% Other Charges 7.8% Scheduled Charges 15.5% Capital Outlay/Reimbursements 9.8% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 1,642,737  1,668,042  1.5  Benefits 786,704  742,642  (5.6) Supplies 40,320  44,840  11.2  Maintenance 11,587  9,950  (14.1) Professional Services/Training 83,453  90,810  8.8  Other Charges 170,317  298,187  75.1  Scheduled Charges 536,277  592,153  10.4  Capital Outlay/Reimbursements 455,000  376,160  (17.3) TOTAL EXPENDITURES BY CATEGORY 3,726,394  3,822,785  2.6  22
  22. 22. Cultural Arts Highlights • Garden and Arts Center was moved from  Parks to Cultural Arts • Total expenditures decreased $16,227 • Compensation increased $5,554 • Professional Services decreased $4,875 • Decreases in special and professional services • Other Charges decreased $1,500 • Special projects • Scheduled Charges decreased $3,616 • Lower property and liability insurance • Lower utility cost • FY 2017‐18 Operating Budget and Capital  Program  • Expenditure Overview page 78 • Performance measures page 79 Compensation 49.3% Benefits 17.6% Supplies 2.7% Professional  Services/Training 9.8% Other Charges 2.0% Scheduled Charges 18.6% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 600,141  605,695  0.9  Benefits 227,416  216,430  (4.8) Supplies 33,361  32,557  (2.4) Professional Services/Training 125,485  120,610  (3.9) Other Charges 25,900  24,400  (5.8) Scheduled Charges 232,239  228,623  (1.6) TOTAL EXPENDITURES BY CATEGORY 1,244,542  1,228,315  (1.3) 23
  23. 23. Parks and Recreation Highlights • Total expenditures increased $639,988 • Compensation increased $107,054 • Part‐time • Overtime for special events • Terminal Pay • Benefits decreased $104,234 • Plan changes for Health and Dental • Supplies increased $123,341 • Added an additional application of fall pre‐emergent herbicide • Additional application of aquatic herbicide to control cattails in  the Canyon Lakes • Maintenance increased $42,922 • Additional irrigation and shade cover replacement • Professional Services increased $107,079 • Increase in Inmate crew contract • Capital Outlay increased $317,189 • Allocation of vehicle equipment debt at the department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview page 82 • Performance measures pages 83‐84 Compensation 32.5% Benefits 14.2% Supplies 9.1% Maintenance 7.3% Professional  Services/Training 20.7% Other Charges 1.5% Scheduled Charges 11.3% Capital Outlay 3.5% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 3,551,495  3,658,549  3.0  Benefits 1,703,570  1,599,336  (6.1) Supplies 902,447  1,025,788  13.7  Maintenance 780,889  823,812  5.5  Professional Services/Training 2,220,129  2,327,209  4.8  Other Charges 169,523  169,993  0.3  Scheduled Charges 1,224,828  1,270,992  3.8  Capital Outlay/Reimbursements 74,437  391,626  426.1  TOTAL EXPENDITURES BY CATEGORY 10,627,318  11,267,306  6.0  24
  24. 24. Development Services 25
  25. 25. Development Services Overview 26 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 ($millions) COMPOSITION OF EXPENDITURES Compensation Benefits Supplies Maintenance Professional Services/Training Other Charges Scheduled Charges Capital Outlay/Reimbursements
  26. 26. Building Safety Highlights • Total expenditures increased $203,579 • Added two Plan Examiner positions and one Trades  Inspector position • Compensation increased $163,746 • Benefits increased $15,480 • Maintenance decreased $11,999 • Lower radio shop charges • Professional Services increased $11,771 • Credit card charges • Training • Other Charges increased $4,450 • Furniture and computer equipment for new positions • Capital Outlay increased $5,588 • Allocation of vehicle debt payment to departments • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview pages 89‐90 • Performance measures page 91 Compensation 58.0% Benefits 27.3% Supplies 2.1% Maintenance 1.0% Professional  Services/Training 2.8% Other Charges 0.2% Scheduled Charges 8.3% Capital Outlay 0.2% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 1,135,871  1,299,617  14.4  Benefits 595,362  610,841  2.6  Supplies 46,253  47,921  3.6  Maintenance 33,437  21,437  (35.9) Professional Services/Training 51,102  62,873  23.0  Other Charges 1,102  5,552  403.8  Scheduled Charges 172,235  185,110  7.5  Capital Outlay/Reimbursements ‐ 5,588  ‐ TOTAL EXPENDITURES BY CATEGORY 2,035,361  2,238,939  10.0  27
  27. 27. Codes & Environmental Health Highlights • Total expenditures increased $230,641 • Added two additional Codes Officer positions and  increased part‐time for Weed Techs • Compensation increased $101,702 • Supplies decreased $8,116 • Fuel • Professional Services/Training increased $44,834 • Increases in filing fees • Increases in cost of releasing demolition liens • Other Charges increased $43,783 • Demolition • Computer equipment • Capital Outlay increased $15,663 • Allocation of vehicle debt to the department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview pages 93‐94 • Performance measures page 95 Compensation 42.4% Benefits 20.9% Supplies 3.0% Maintenance 3.2% Professional  Services/Training 5.5% Other Charges 11.7% Scheduled Charges 12.9% Capital Outlay 0.5% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 1,164,004  1,265,706  8.7  Benefits 634,773  625,151  (1.5) Supplies 96,632  88,516  (8.4) Maintenance 97,095  95,498  (1.6) Professional Services/Training 118,031  162,865  38.0  Other Charges 305,382  349,166  14.3  Scheduled Charges 340,717  384,711  12.9  Capital Outlay/Reimbursements ‐ 15,663  ‐ TOTAL EXPENDITURES BY CATEGORY 2,756,635  2,987,276  8.4  28
  28. 28. Planning Highlights • Total expenditures increased $17,982 • Supplies increased $3,619 • Office supplies • Professional Services/Training  increased $14,005 • Professional Dues • Scheduled Charges increased $4,559 • Information Technology charge • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 98 • Performance measures page 99 Compensation 57.8% Benefits 23.4% Supplies 1.3% Professional  Services/Training 6.8% Other Charges 0.2% Scheduled Charges 10.4% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 404,995  408,937  1.0  Benefits 172,884  165,791  (4.1) Supplies 5,739  9,358  63.1  Maintenance ‐ ‐ ‐ Professional Services/Training 33,873  47,878  41.3  Other Charges 2,800  1,750  (37.5) Scheduled Charges 69,144  73,703  6.6  Capital Outlay/Reimbursements ‐ ‐ ‐ TOTAL EXPENDITURES BY CATEGORY 689,435  707,417  2.6  29
  29. 29. Public Works 30
  30. 30. Public Works Overview 31 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 ($millions) COMPOSITION OF EXPENDITURES Compensation Benefits Supplies Maintenance Professional Services/Training Other Charges Scheduled Charges Capital Outlay/Reimbursements
  31. 31. Solid Waste Highlights • Total expenditures increased $2.7 million • Moved Alley Maintenance to Streets • Compensation decreased $759,179 • Benefits decreased $585,288 • Supplies increased $15,114 • Heavy equipment fuel • Maintenance increased $341,632 • Equipment maintenance • Professional Services/Training increased $245,903 • Addition of a new solid waste operations and rate study  for landfills, collection, and recycling • Capital Outlay increased $3,404,611 • Allocation of vehicle debt to the department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview pages 104 • Performance measures pages 105‐106 Compensation 26.9% Benefits 12.7% Supplies 12.7% Maintenance 16.8% Professional  Services/Training 4.4% Other Charges 1.4% Scheduled  Charges 2.5% Capital Outlay 22.7% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 4,916,196  4,157,017  (15.4) Benefits 2,538,489  1,953,201  (23.1) Supplies 1,939,369  1,954,483  0.8  Maintenance 2,254,931  2,596,563  15.2  Professional Services/Training 430,257  676,160  57.2  Other Charges 210,028  211,155  0.5  Scheduled Charges 383,863  385,051  0.3  Capital Outlay/Reimbursements 100,000  3,504,611  3,404.6  TOTAL EXPENDITURES BY CATEGORY 12,773,133  15,438,240  20.9  32
  32. 32. Engineering Highlights • Total expenditures increased $63,163 • Re‐class of a position to a Senior Construction  Inspector • Compensation increased $32,942 • Maintenance decreased $4,491 • Lower vehicle maintenance • Professional Services/Training increased $3,680 • Filing Fees • Professional dues and training • Other Charges increased $7,900 • Special Projects • Capital Outlay increased $21,167 • Allocation of vehicle debt to the department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview page 108 • Performance measures page 109 Compensation 59.2% Benefits 25.5% Supplies 1.9% Maintenance 1.9% Professional  Services/Training 1.5% Other Charges 1.9% Scheduled Charges 6.5% Capital Outlay 1.5% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 821,971  854,913  4.0  Benefits 371,743  368,600  (0.8) Supplies 28,447  27,788  (2.3) Maintenance 31,586  27,095  (14.2) Professional Services/Training 17,980  21,660  20.5  Other Charges 19,300  27,200  40.9  Scheduled Charges 88,714  94,481  6.5  Capital Outlay/Reimbursements ‐ 21,167  ‐ TOTAL EXPENDITURES BY CATEGORY 1,379,742  1,442,905  4.6  33
  33. 33. Streets Highlights • Total expenditures increased  $1,742,111 • Moved Alley Maintenance to Streets • Compensation increased $504,441 • Benefits increased $222,182 • Supplies increased $74,862 • Maintenance increased $197,703 • Professional Services increased $3,801 • Capital Outlay increased $753,808 • Allocation of vehicle and equipment debt  to the department level • FY 2017‐18 Operating Budget and  Capital Program  • Expenditure Overview page 110 • Performance measures pages 111‐112 Compensation 38.0% Benefits 19.9% Supplies 4.4% Maintenance 19.3% Professional  Services/Training 0.2% Other Charges 0.1% Scheduled Charges 2.6% Capital Outlay 15.5% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 1,344,826  1,849,267  37.5  Benefits 743,727  965,909  29.9  Supplies 138,207  213,069  54.2  Maintenance 742,128  939,831  26.6  Professional Services/Training 6,390  10,191  59.5  Other Charges 2,225  3,160  42.0  Scheduled Charges 140,651  125,030  (11.1) Capital Outlay/Reimbursements ‐ 753,808  ‐ TOTAL EXPENDITURES BY CATEGORY 3,118,153  4,860,264  55.9  34
  34. 34. Traffic Highlights • Total expenditures increased $146,682 • Compensation decreased $20,785 • Benefits decreased $60,896 • Supplies decreased $3,586 • Other clothing supplies • Fuel • Maintenance increased $7,229 • Street Lights • Other Charges increased $2,898 • Car allowance • Scheduled Charges increased $10,479 • Capital Outlay increased $213,446 • Allocation of vehicle and equipment debt to the  department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview page 115 • Performance measures pages 116‐117 Compensation 41.2% Benefits 21.0% Supplies 2.7% Maintenance 19.1% Professional  Services/Training 0.6% Other Charges 0.1% Scheduled  Charges 9.8% Capital Outlay 5.5% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 1,609,301  1,588,516  (1.3) Benefits 872,047  811,151  (7.0) Supplies 108,091  104,505  (3.3) Maintenance 728,466  735,695  1.0  Professional Services/Training 25,809  23,706  (8.1) Other Charges ‐ 2,898  ‐ Scheduled Charges 366,786  377,265  2.9  Capital Outlay/Reimbursements ‐ 213,446  ‐ TOTAL EXPENDITURES BY CATEGORY 3,710,501  3,857,183  4.0  35
  35. 35. Public Safety and Health Services 36
  36. 36. Public Safety & Health Services Overview 37 0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 ($millions) COMPOSITION OF EXPENDITURES Compensation Benefits Supplies Maintenance Professional Services/Training Other Charges Scheduled Charges Capital Outlay/Reimbursements
  37. 37. Animal Services Highlights • Total expenditures increased $48,845 • Compensation increased $18,434 • Terminal pay • Benefits decreased $32,610 • Health and Dental Plan changes • Supplies decreased $23,138 • Supplies • Uniforms • Fuel • Maintenance increased $3,004 • Professional Services/Training increased $8,554 • Veterinarian contract • Training • Capital Outlay increased $76,232 • Allocation of vehicle and equipment debt to the  department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview page 121 • Performance measures page 122 Compensation 41.9% Benefits 22.7% Supplies 8.2% Maintenance 2.8% Professional  Services/Training 9.2% Scheduled Charges 11.6% Capital Outlay 3.6% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 863,650  882,084  2.1  Benefits 509,430  476,821  (6.4) Supplies 196,572  173,435  (11.8) Maintenance 55,372  58,375  5.4  Professional Services/Training 184,931  193,485  4.6  Other Charges 252  ‐ (100.0) Scheduled Charges 244,898  243,519  (0.6) Capital Outlay/Reimbursements ‐ 76,232  ‐ TOTAL EXPENDITURES BY CATEGORY 2,055,105  2,103,950  2.4  38
  38. 38. Fire Rescue Highlights • Total expenditures increased $2.9 million • Compensation increased $1.1 million • Moved Emergency Management to Fire • Step Increases for Civil Service • Benefits decreased $397,424 • Supplies decreased $70,212 • Lower fuel • Maintenance increased $79,871 • Vehicle maintenance • Professional Services/Training increased $150,031 • Mass notification system • Other Charges increased $29,692 • Special Projects • Furnishings • Scheduled Charges increased $156,860 • Capital Outlay increased $1.8 million • Allocation of vehicle and equipment debt to the department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview page 124 • Performance measures pages 125‐127 Compensation 63.9% Benefits 23.8% Supplies 2.4% Maintenance 1.5% Professional  Services/Training 0.8% Other Charges 0.4% Scheduled Charges 3.3% Capital Outlay 3.9% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 31,358,932  32,492,588  3.6  Benefits 12,493,013  12,095,589  (3.2) Supplies 1,288,014  1,217,802  (5.5) Maintenance 681,082  760,953  11.7  Professional Services/Training 265,348  415,379  56.5  Other Charges 149,801  179,494  19.8  Scheduled Charges 1,502,790  1,659,649  10.4  Capital Outlay/Reimbursements 193,447  1,999,062  933.4  TOTAL EXPENDITURES BY CATEGORY 47,932,427  50,820,516  6.0  39
  39. 39. Municipal Court Highlights • Total expenditures decreased $22,172 • Compensation decreased $15,345 • Reduction of one position ‐ Deputy Court  Administrator • Benefits decreased $46,008 • Reduction of one position – Deputy Court  Administrator • Health and Dental plan changes • Professional Services/Training increased $29,800 • Increased hours for Associate Judge • Training  • Other Charges increased $12,000 • Star Program • Capital Outlay increased $2,312 • Allocation of vehicle and equipment debt to the  department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview page 131 • Performance measures page 132 Compensation 41.6% Benefits 20.1% Supplies 2.1% Maintenance 0.5% Professional  Services/Training 16.3% Other Charges 9.6% Scheduled Charges 9.6% Capital Outlay 0.1% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 807,685  792,340  (1.9) Benefits 428,600  382,592  (10.7) Supplies 41,986  40,615  (3.3) Maintenance 11,004  10,260  (6.8) Professional Services/Training 280,500  310,300  10.6  Other Charges 170,000  182,000  7.1  Scheduled Charges 185,715  182,899  (1.5) Capital Outlay/Reimbursements ‐ 2,312  ‐ TOTAL EXPENDITURES BY CATEGORY 1,925,490  1,903,318  (1.2) 40
  40. 40. Police Highlights • Total expenditures increased $4.0 million • Addition of 10 new Civil Service positions and one  Public Information Specialist position • Compensation increased $2.1 million • Benefits decreased $242,244 • Supplies decreased $241,392 • Fuel • Maintenance decreased $96,245 • Vehicle maintenance • Radio Shop charges • Scheduled Charges increased $646,444 • Information Technology • Telephone  • Capital Outlay/ Reimbursements increased $1.8  million • Allocation of vehicle and equipment debt to the  department level • FY 2017‐18 Operating Budget and Capital Program  • Expenditure Overview page 133 • Performance measures pages 134‐135 Compensation 57.7% Benefits 23.5% Supplies 4.1% Maintenance 3.7% Professional  Services/Training 0.6% Other Charges 0.7% Scheduled Charges 6.9% Capital Outlay 2.7% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 36,071,349  38,217,928  6.0  Benefits 15,821,606  15,579,362  (1.5) Supplies 2,970,112  2,728,720  (8.1) Maintenance 2,563,327  2,467,081  (3.8) Professional Services/Training 409,663  397,315  (3.0) Other Charges 453,128  475,147  4.9  Scheduled Charges 3,950,376  4,596,820  16.4  Capital Outlay/Reimbursements ‐ 1,773,014  ‐ TOTAL EXPENDITURES BY CATEGORY 62,239,561  66,235,387  6.4  41
  41. 41. Public Health Highlights • Total expenditures decreased $5,004 • Compensation increased $8,912 • Part‐time pay • Supplies decreased $9,025 • Pesticide supplies • Professional Services/Training increased  $4,597 • Training • Capital Outlay/ Reimbursements  increased $26,470 • Allocation of vehicle and equipment debt  to the department level • FY 2017‐18 Operating Budget and Capital  Program  • Expenditure Overview page 139 • Performance measures pages 140‐141 Compensation 43.3% Benefits 20.5% Supplies 11.3% Maintenance 2.8% Professional  Services/Training 5.8% Other Charges 3.8% Scheduled Charges 10.7% Capital Outlay 1.8% Amended Budget % Change EXPENDITURES BY CATEGORY FY 2016‐17 FY 2017‐18 from Amended Compensation 635,535  644,447  1.4  Benefits 324,992  306,038  (5.8) Supplies 177,894  168,869  (5.1) Maintenance 50,055  41,631  (16.8) Professional Services/Training 81,731  86,328  5.6  Other Charges 56,984  56,984  ‐ Scheduled Charges 167,411  158,831  (5.1) Capital Outlay/Reimbursements ‐ 26,470  ‐ TOTAL EXPENDITURES BY CATEGORY 1,494,602  1,489,599  (0.3) 42
  42. 42. Internal Services 43
  43. 43. Fleet Revenue Highlights • Added a new charge for  maintenance $3,938,017 • Administrative Charges  $1,455,528 Maintenance  Charges $3,938,017  73.0% Administrative  Charges $1,455,528  27.0% 44
  44. 44. Fleet Expenditures Highlights • Added two maintenance techs • Compensation & Benefits increased  $147,818 • Supplies increased $2,393 • Office supplies • Uniforms • Equipment supplies • Maintenance increased $3,938,014 • Vehicle Maintenance Program • Professional Services/Training increased  $4,500 • Training • Other Charges decreased $50,000 • Fuel master software discontinued • Scheduled Charges increased $15,591 • Information Technology • Cash Funded Capital increased $160,568 Compensation $794,630  14% Benefits $381,429  7% Supplies $30,816  1% Maintenance $3,968,281  69% Professional  Services/Training $11,400  0% Other Charges $4,375  0% Scheduled  Charges $145,699  3% Debt Service $38,924  1% Vehicle  Equipment  Debt $17,989  0% Transfer to  Capital $313,568  5% FY 2017‐18 Operating Budget and Capital Program  Expense Overview Book 1, pages 161‐162 Performance measures Book 1, page 163 45
  45. 45. Health Benefits Revenue Highlights • $2.7 million decrease to Health  Benefits Revenue.  10.5 percent  decrease for medical premiums to  City departments:  $873.26 a  month in FY 16‐17 to $781.27 a  month in FY 17‐18 • $62,743 decrease to Dental  Benefits Revenue.  25.1 percent  decrease for dental premiums to  City departments: $44.97 a month  in FY 16‐17 to $33.69 a month in  FY 17‐18  • Voluntary benefits revenue are  funded 100 percent by employee  contributions  • Utilization of Net Assets of $7,962 Health Benefits $27,707,875  90.1% Dental Benefits $1,581,171  5.1% Voluntary  Benefits $1,465,134  4.8% 46
  46. 46. Health Benefits All Expenditures Highlights • Medical claim expenses  decreased $1.9 million • Dental benefits decreased  $384,423 • Voluntary Benefits increased  $86,651 • Fund Level expenses decreased  $303,020 Department  Expenses $484,959  2% Health Benefits $27,799,877  90% Dental  Benefits $1,009,172  3% Voluntary  Benefits $1,465,134  5% FY 2017‐18 Operating Budget and Capital Program  Expense Overview Book 1, page 169 Performance measures Book 1, page 170 47
  47. 47. Health Benefits Department Expenditures Highlights • Total expenses increased  $93,849 • Compensation & Benefits  increased $87,489 • Funding Health Administrator  completely from this fund • Scheduled Charges increased  $5,540 • Information Technology Compensation $252,279  52% Benefits $109,710  23% Supplies $7,273  1% Professional  Services/Training $88,080  18% Other Charges $200  0% Premiums/Scheduled  Charges $27,415  6% FY 2017‐18 Operating Budget and Capital Program  Expense Overview Book 1, page 169 Performance measures Book 1, page 170 48
  48. 48. Information Technology Revenue IT Services  Scheduled Charge 67% Radio  Maintenance  Scheduled Charge 15% Telephone Scheduled Charge 13% GIS & Database Service Scheduled  Charge 5% • IT Services $10,264,891 • Radio Maintenance $2,266,098 • Telephone $1,977,800 • GIS & Database Service $746,618
  49. 49. Information Technology Expenditures • Added IT Automation Specialist Position • Maintenance increased $426,480  • Contracted maintenance for equipment and  software • Professional Services and Training increased  $249,558 • Added Microsoft Technical support • Website rebuild • Other Charges increased $445,247 • Replacement computer and telephone  equipment costs • Increase in lease payment • Capital Outlay and Reimbursements  decreased $156,039 • Vehicle and Equipment Debt payment  decreased $163,798 Compensation $2,891,731  20% Benefits $1,176,807  8% Supplies $43,615  0% Maintenance $4,647,462  31% Professional  Services/Training $399,872  3% Other Charges $2,378,453  16% Scheduled  Charges $136,814  1% Capital  Outlay/Reimbursements $902,000  6% Debt Service $1,441,750  10% Vehicle  Equipment Debt $738,315  5% FY 2017‐18 Operating Budget and Capital Program  Expense Overview Book 1, page 179 Performance measures Book 1, pages 180‐181
  50. 50. Print Shop & Warehouse Revenue Highlights • Print Shop total revenue will  increase $3,883 • Print Shop utilization of net  assets $106,603 • Warehouse total revenue will  decrease $153,106 • Utilization of Net Assets of  $141,675 Warehouse $124,320  47.4% Print Shop Xerox $92,300  35.2% Print Shop  Mailroom  Handling $45,665  17.4%
  51. 51. Print Shop & Warehouse Expenditures Highlights • Print Shop expenditures  increased $10,485 • Warehouse expenditures  decreased $8,153  Compensation $185,720  37% Benefits $107,291  21% Supplies $10,511  2% Maintenance $14,945  3% Other Charges $133,332  26% Scheduled Charges $51,200  10% Vehicle Debt $3,038  1% FY 2017‐18 Operating Budget and Capital Program  Expense Overview Book 1, pages 192 and 194 Performance measures Book 1, pages 193 and 195
  52. 52. Risk Management Revenue Highlights • $347,790 or 20.6 percent  increase to Property Insurance • $801,576 or 31.6 percent  decrease to Liability Insurance   • $410,347 or 23.8 percent  decrease to Workers’ Comp  • Utilization of Net Assets of $2.6  million Defensive Driving  Training $850  0.0% Property $2,039,186  40.0% Liability $1,737,759  34.1% Workers'  Comp $1,315,390  25.8%
  53. 53. Risk Management Expenditures Highlights • Expenses increased $1.26 million • Added one Claims Adjuster • Compensation & Benefits increased  $16,309 • Supplies increased $23,633 • Mentor Program • Citizens University • Other Charges increased $19,096 • Five AEDs replaced • Property increased $381,252 • Repairs of wrecked vehicles • Liability increased $827,679 • Dept of Justice settlement • In‐house claims • Workers Comp decreased $17,135 • Projected claims Compensation $534,370  52% Benefits $219,177  22% Supplies $30,698  3% Maintenance $2,573  0% Professional  Services/Training $184,916  18% Other Charges $21,983  2% Premiums/Scheduled  Charges $30,397  3% FY 2017‐18 Operating Budget and Capital Program  Expense Overview Book 1, page 198 Performance measures Book 1, page 199

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