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Training for serials staff: e-journals

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Training presentation aimed at SABER Team in Leeds University Library, February 2004.

Published in: Education, Spiritual
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Training for serials staff: e-journals

  1. 1. E-journals Training for SABER Serials staff: 23 February 2004
  2. 2. Overview <ul><li>Introduction to e-journals at Leeds </li></ul><ul><li>The OPAC and the catalogue behind the scenes </li></ul><ul><li>How do they link to the print collection? </li></ul><ul><li>Journals in databases </li></ul><ul><li>Processing the e-journals </li></ul><ul><li>Where do we get the e-journals from? </li></ul><ul><li>How do we pay for them? </li></ul><ul><li>Who can use them? </li></ul><ul><li>How do we know which e-journals are available? </li></ul><ul><li>Where do you fit in? </li></ul>
  3. 3. Introduction to e-journals at Leeds <ul><li>Numbers </li></ul><ul><ul><li>Currently just over 12,000 e-journals listed in the catalogue and/or web pages </li></ul></ul><ul><li>Subject splits </li></ul><ul><ul><li>The majority are in STM (science, technology and medicine); smaller collections in Business, Law, etc. </li></ul></ul><ul><li>Departmental interest </li></ul>
  4. 4. The OPAC <ul><li>First port of call for a customer wishing to view an e-journal </li></ul><ul><li>Display is arranged in a logical order so online links and holdings records are seen first </li></ul><ul><li>Information can be linked as well as direct access to titles </li></ul>
  5. 6. The catalogue behind the scenes <ul><li>Important that the structure of the record is correct </li></ul><ul><li>Multiple providers now have multiple holdings records </li></ul><ul><li>Print holdings records come after networked ones </li></ul><ul><li>New MARC tags for e-journals </li></ul>
  6. 8. Link to the print collection <ul><li>They are catalogued on the same record </li></ul><ul><li>Mainly are identical content to the print but with additional functionality and features </li></ul><ul><li>Sometimes come as part of a print subscription (more later) </li></ul>
  7. 9. Journals in databases <ul><li>Some databases now have full-text content (ABI-Global, LION, IIPA, Lexis-Nexis, Westlaw) </li></ul><ul><li>Often no direct route to title and need to search from within resource </li></ul><ul><li>Instructions appear within the catalogue record </li></ul>
  8. 13. Processing the e-journal <ul><li>Also in print format </li></ul><ul><li>New: may be catalogued by either e-resource staff or cataloguers (depending which version arrives first) </li></ul><ul><li>Existing: link added by e-resource staff </li></ul><ul><li>Not in print format </li></ul><ul><li>All cataloguing currently done by e-resource staff </li></ul><ul><li>Other formats (e-books, databases, networked CD-ROMs) handled by e-resource staff </li></ul>
  9. 14. Where do we get the e-journals from? <ul><li>Subscription agent </li></ul><ul><ul><li>For free with print </li></ul></ul><ul><ul><li>Add-ons to current print subscriptions </li></ul></ul><ul><ul><li>Titles we have moved from print to e-only </li></ul></ul><ul><ul><li>‘ Big deals’, where allowed </li></ul></ul><ul><li>Direct </li></ul><ul><ul><li>‘ Big deals’ in foreign currencies, or where they don’t allow an agent to be involved </li></ul></ul><ul><ul><li>Technical support comes from the publisher or provider direct </li></ul></ul>
  10. 15. Where do we get the e-journals from? (cont.) <ul><li>CHEST and JISC </li></ul><ul><ul><li>Nationally negotiated deals for databases (including e-books) for benefit of all HE </li></ul></ul><ul><li>Nesli2 </li></ul><ul><ul><li>Nationally negotiated access to e-journal collections (and handled through agent) </li></ul></ul><ul><li>Individual consortia </li></ul><ul><ul><li>MathSciNet is negotiated on behalf of UK HE by the University of Swansea </li></ul></ul><ul><li>Open access </li></ul><ul><ul><li>Over 1,000 titles are totally free and available without subscription </li></ul></ul>
  11. 16. How do we pay for them? <ul><li>Usually each invoice gets passed for payment as it arrives; very little is included in the Swets 1-line invoice in the autumn </li></ul><ul><li>Speed is essential to get services up and running (or kept running) </li></ul><ul><li>Numerous quotes/currencies etc. </li></ul>
  12. 17. Who can use them? <ul><li>Licence restrictions dictating which services can be used by: </li></ul><ul><ul><li>Authorised users </li></ul></ul><ul><ul><li>Walk-in users (visitors, graduates etc.) </li></ul></ul><ul><li>What they can do: </li></ul><ul><ul><li>Restrictions on downloading, course packs, document supply, and commercial use </li></ul></ul>
  13. 18. How do we know which journals are available? <ul><li>Access alerts from our subscription agent </li></ul><ul><li>Email announcements direct to us or via the e-journals listserv </li></ul><ul><li>Flyers, telephone calls, etc. </li></ul><ul><li>Academics letting us know </li></ul><ul><li>And … </li></ul>
  14. 19. Where do you fit in? <ul><li>… Saber staff letting us know if they spot: </li></ul><ul><ul><li>A flyer or a letter with the journal concerning e-access </li></ul></ul><ul><ul><li>A URL on the hard copy for an e-version </li></ul></ul><ul><ul><li>Notes in the order record saying we have ordered either ‘print and online’ or ‘online free with print’ </li></ul></ul>
  15. 20. Conclusion <ul><li>E-journals are becoming a larger part of our collection at LUL every year: from just under 700 in 1999 to just over 12,000 in 2004 </li></ul><ul><li>Convenience over print but more technical problems and confusion </li></ul><ul><li>New developments planned which will change III procedures again </li></ul>

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