Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Training for serials staff: e-journals


Published on

Training presentation aimed at SABER Team in Leeds University Library, February 2004.

Published in: Education, Spiritual
  • Be the first to comment

  • Be the first to like this

Training for serials staff: e-journals

  1. 1. E-journals Training for SABER Serials staff: 23 February 2004
  2. 2. Overview <ul><li>Introduction to e-journals at Leeds </li></ul><ul><li>The OPAC and the catalogue behind the scenes </li></ul><ul><li>How do they link to the print collection? </li></ul><ul><li>Journals in databases </li></ul><ul><li>Processing the e-journals </li></ul><ul><li>Where do we get the e-journals from? </li></ul><ul><li>How do we pay for them? </li></ul><ul><li>Who can use them? </li></ul><ul><li>How do we know which e-journals are available? </li></ul><ul><li>Where do you fit in? </li></ul>
  3. 3. Introduction to e-journals at Leeds <ul><li>Numbers </li></ul><ul><ul><li>Currently just over 12,000 e-journals listed in the catalogue and/or web pages </li></ul></ul><ul><li>Subject splits </li></ul><ul><ul><li>The majority are in STM (science, technology and medicine); smaller collections in Business, Law, etc. </li></ul></ul><ul><li>Departmental interest </li></ul>
  4. 4. The OPAC <ul><li>First port of call for a customer wishing to view an e-journal </li></ul><ul><li>Display is arranged in a logical order so online links and holdings records are seen first </li></ul><ul><li>Information can be linked as well as direct access to titles </li></ul>
  5. 6. The catalogue behind the scenes <ul><li>Important that the structure of the record is correct </li></ul><ul><li>Multiple providers now have multiple holdings records </li></ul><ul><li>Print holdings records come after networked ones </li></ul><ul><li>New MARC tags for e-journals </li></ul>
  6. 8. Link to the print collection <ul><li>They are catalogued on the same record </li></ul><ul><li>Mainly are identical content to the print but with additional functionality and features </li></ul><ul><li>Sometimes come as part of a print subscription (more later) </li></ul>
  7. 9. Journals in databases <ul><li>Some databases now have full-text content (ABI-Global, LION, IIPA, Lexis-Nexis, Westlaw) </li></ul><ul><li>Often no direct route to title and need to search from within resource </li></ul><ul><li>Instructions appear within the catalogue record </li></ul>
  8. 13. Processing the e-journal <ul><li>Also in print format </li></ul><ul><li>New: may be catalogued by either e-resource staff or cataloguers (depending which version arrives first) </li></ul><ul><li>Existing: link added by e-resource staff </li></ul><ul><li>Not in print format </li></ul><ul><li>All cataloguing currently done by e-resource staff </li></ul><ul><li>Other formats (e-books, databases, networked CD-ROMs) handled by e-resource staff </li></ul>
  9. 14. Where do we get the e-journals from? <ul><li>Subscription agent </li></ul><ul><ul><li>For free with print </li></ul></ul><ul><ul><li>Add-ons to current print subscriptions </li></ul></ul><ul><ul><li>Titles we have moved from print to e-only </li></ul></ul><ul><ul><li>‘ Big deals’, where allowed </li></ul></ul><ul><li>Direct </li></ul><ul><ul><li>‘ Big deals’ in foreign currencies, or where they don’t allow an agent to be involved </li></ul></ul><ul><ul><li>Technical support comes from the publisher or provider direct </li></ul></ul>
  10. 15. Where do we get the e-journals from? (cont.) <ul><li>CHEST and JISC </li></ul><ul><ul><li>Nationally negotiated deals for databases (including e-books) for benefit of all HE </li></ul></ul><ul><li>Nesli2 </li></ul><ul><ul><li>Nationally negotiated access to e-journal collections (and handled through agent) </li></ul></ul><ul><li>Individual consortia </li></ul><ul><ul><li>MathSciNet is negotiated on behalf of UK HE by the University of Swansea </li></ul></ul><ul><li>Open access </li></ul><ul><ul><li>Over 1,000 titles are totally free and available without subscription </li></ul></ul>
  11. 16. How do we pay for them? <ul><li>Usually each invoice gets passed for payment as it arrives; very little is included in the Swets 1-line invoice in the autumn </li></ul><ul><li>Speed is essential to get services up and running (or kept running) </li></ul><ul><li>Numerous quotes/currencies etc. </li></ul>
  12. 17. Who can use them? <ul><li>Licence restrictions dictating which services can be used by: </li></ul><ul><ul><li>Authorised users </li></ul></ul><ul><ul><li>Walk-in users (visitors, graduates etc.) </li></ul></ul><ul><li>What they can do: </li></ul><ul><ul><li>Restrictions on downloading, course packs, document supply, and commercial use </li></ul></ul>
  13. 18. How do we know which journals are available? <ul><li>Access alerts from our subscription agent </li></ul><ul><li>Email announcements direct to us or via the e-journals listserv </li></ul><ul><li>Flyers, telephone calls, etc. </li></ul><ul><li>Academics letting us know </li></ul><ul><li>And … </li></ul>
  14. 19. Where do you fit in? <ul><li>… Saber staff letting us know if they spot: </li></ul><ul><ul><li>A flyer or a letter with the journal concerning e-access </li></ul></ul><ul><ul><li>A URL on the hard copy for an e-version </li></ul></ul><ul><ul><li>Notes in the order record saying we have ordered either ‘print and online’ or ‘online free with print’ </li></ul></ul>
  15. 20. Conclusion <ul><li>E-journals are becoming a larger part of our collection at LUL every year: from just under 700 in 1999 to just over 12,000 in 2004 </li></ul><ul><li>Convenience over print but more technical problems and confusion </li></ul><ul><li>New developments planned which will change III procedures again </li></ul>