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Archives in the Library


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Poster presentation used at SHSU book festival

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Archives in the Library

  1. 1. Saving school memoriesthe school Library as archive and museum <br />
  2. 2. Archives<br />What is an archive?<br />Who Uses Archives?<br />Students, journalists, lawyers, historians, and those interested in local history or genealogy<br />A collection of materials that document the lives of people in a community.<br />
  3. 3. What Materials belong in a school archive?<br />Materials that have historical significance such as…<br />Letters<br />Diaries<br />Photos<br />Maps<br />Audio and video recordings<br />Class Pictures<br />Sports Memorabilia (trophies, plaques, medals)<br />Legal documents like blueprints and building plans<br />
  4. 4. How are libraries, Museums, and Archives connected?<br />All Three Institutions…<br />
  5. 5. Why should the library preserve school history?<br />To keep a record of the way the community has grown and changed<br />To create a living record of the school and community<br />To help students and families learn how to preserve their own cultures and traditions<br />So that those who want to learn about the past will have a resource to find information about people, places, and things from long ago<br />
  6. 6. How do you develop a Collection<br />Encourage students, family, and community members to bring in items related to the school/community during National Preservation week<br />Digitize photos and documents<br />Be sure to have a signed release for donations<br />Collaborate with local agencies like historical societies, and museums. <br />
  7. 7. How can you promote the Collection<br />Create displays to exhibit in the library or other school locations<br />Have students create PhotoStories about certain eras or events<br />Retain a searchable database<br />Label artifacts and photos with as much information as is known<br />Create curriculum activities that use materials to teach local history<br />Allow public access through the school website<br />
  8. 8. Cataloging Materials<br />Unpublished manuscripts, photos, and materials are categorized as archival material<br />They should be grouped by subject matter and by date<br />Keep a clear record of how you categorize materials so others can use your system<br />Use a database to keep track of items<br />
  9. 9. Who should be involved?<br />Have students conduct audio or video interviews<br />Encourage families and community members to lend or donate items<br />Ask PTA and teachers for items that may be in the school<br />Collaborate with local libraries, historical societies, churches, and museums<br />
  10. 10. Preservation Activities<br />“Saving Family Treasures” Day<br />Sharing Family Recipes Activities<br />“Tell us your Story” Day<br />Hire archivists for a day to help begin the collection and teach preservation skills to the public<br />Offer free scanning of family documents and photos<br />
  11. 11. Celebrate National Preservation Week @Your Library (An initiative of ALA and ALCTS)<br />April 24-30, 2011<br />Every library is encouraged to do one preservation activity<br />Encourage families to preserve their photos, letters, and other documents<br />Visit the website for an extensive list of ideas and resources<br />
  12. 12. Additional resources<br />National Archives Modern Archives Institute<br />NorthEast Document Conservation Center<br />Smithsonian Archive Center<br />American Heritage Preservation Grant<br />Society of American Archivists <br />Library of Congress<br />American Folklife center<br />Prints and photograph division<br />Manuscripts division<br />
  13. 13. Cataloging Resources<br />Roe, K. (2005). Arranging and Describing Archives and Manscripts (Archival Fundamentals Series II). Society of American Archivists. <br />Backstage Library Works (One of several companies that will, for a fee, organize, preserve, and catalog a collection)<br />
  14. 14. Archiving Supplies “Box”<br />Plastic sleeves for photos in various sizes<br />Acid-free backing paper<br />Acid-free envelopes, files, and labels in various sizes<br />Preservation boxes<br />White gloves<br />Flash drives, CDs, and other digital storage devices<br />High-resolution scanners<br />
  15. 15. Laura sisson<br />SHSU, Class of 2010<br />Librarian, Woodlawn Elementary School and Woodlawn Hills Elementary School, San Antonio ISD<br />