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Lorie S. RESUME 2015


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Lorie S. RESUME 2015

  1. 1. LOR I E M . S AN C HE Z P . O . B O X 2 2 E L R I T O , N M 8 7 5 3 0 ( 5 7 5 ) 5 8 1 - 4 6 2 1  ( 5 0 5 ) 9 2 7 - 2 2 0 0 L O R I E S @ L A N L . G O V SUMMARY Administrative Assistant with over six years of experience providing support to high level management and team members. Excellent time management skills with demonstrated ability to prioritize and handle multiple projects to meet tight deadlines. Proficient in a range of computer applications. Demonstrated performance working independently and as a team member, strong interpersonal and communication skills. EXPERIENCE Records  Maintain, manage, and secure personnel and confidential files  Organize and maintain records, group databases, office files  Organize records and prepare paperwork for records storage  Maintain information and follow-up on necessary changes for monthly Business Stewardship Reports Correspondence and Communication  Prepare correspondence including editing and distributions  Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations  Act as a primary information resource for providing referrals, direction, information, and general assistance  Prepare various forms within Waste Management and track their progress, including composing, preparing, and editing  Communicate with executive, administrative, line management, and employees to gather or convey information about activities Leadership and Initiative  Facilitate delegated tasks to team members to ensure meeting deadlines  Coordinate group coverage, i.e., lunch hours, vacations, training and temporary assistance  Demonstrate initiative in manager's absence such as rescheduling meetings
  2. 2. Administration  Perform extensive calendar management; coordinate and attended meetings, events, conferences, interviews and special projects as well as taking meeting minutes  Inform employees of training; Schedule training for employees  Coordinate and assemble Centralized Project Reports and Program Review Reports monthly with contribution from multiple authors, Organize and research data and assist with overflow, special projects and day-to-day tasks  Participate in administrative meetings to assure secretarial follow-through and provide ideas/suggestions for process improvements; Share job knowledge and mentor student admin  Process applications/forms for Human Reliability Program (HRP) and clearance requests  Served as the Point of Contact for vehicle custodian responsibilities (submit mileage, track and maintain receipts, coordinate vehicle maintenance)  Maintain division equipment (fax machines, copiers, printers, etc.) and office supplies  Served as key Custodian for Division, Maintained Key Database  Perform timekeeper duties and serve as back-up timekeeper for Associate Directorate, Division and Group Offices; Maintain records (JD Summons, Overtime Requests, On-call Pay), Validate payroll to ensure accuracy, and Perform cost corrections and MASS recoding as necessary  Run vacation, sick, and missing timecard reports for managers  Assist with budget tracking, reporting, and spreadsheets  Retrieve TRU Waste Storage Reports (TWSRs) from the Waste Characterization and Tracking System (WCATS)  Data Entry on MSDS online and data entry for Beryllium Inventory.  Enter and submit Facility Service Requests (FSR’s), Telephone Service Requests (TSR’s), and Chief Information Officer (CIO) approvals  Use Oracle System to prepare small purchase reimbursements, Update employee information (mailstop, personal info), badge/on-board subcontractors and visitors  Provide Human Resource interface for Family and Medical Leave Act (FMLA) paperwork, Employment Action Requests (EAR’s), Student hires/terminations, and system access requests  Prepare domestic travel authorization requests, reservations, registrations and reimbursements  Create/update documents, posters, organizational charts, and presentation materials  Involved in the Worker Safety & Security Team (WSST)  Utilize SharePoint daily for document management, leave requests, action items, and deliverables  Create and manage databases and spreadsheets to improve inventory management and reporting accuracy  Maintains required safety and security training, assures safety and security compliance, and makes safety and security an integral part of every task
  3. 3.  Demonstrate the ability to learn new organizational processes, workflows, policies, and procedures with minimal ramp-up time  ADESH MOV Point of Contact trained. Assign/Remove access to MOV site on SharePoint and provide assistance as needed with issues on MOV site.  Develop “How to” instructions for SharePoint account access and FootPrints ticket creation  Assisted with FootPrints strategy for system configuration. This includes defining old form and creating a new form after meeting with team leads and using their feedback for improvement  Tier 1 support for ADESH tickets resolving customer issues or escalating to tier 2 for resolution.  Zip and save files on share drive to upload to Intellus website.  Information Management on Intellus website. Create folders and help manage information and keep information updated  Maintain and update Software Inventory for ADESH systems EMPLOYMENT HISTORY 07/2009-Present COMPA/LANL (WES-FFS, WES-WTS, ENV-WGS, ENV-EDA, WM-DO, OSH-DO, OIO-DO) Los Alamos, NM Administrator 09/2008-06/2009 Plus Group/ LANL (HR, WES-FFS) White Rock, NM Administrator 06/2007-06/2008 Ohkay Casino San Juan Pueblo, NM Winners Club Hostess 03/2007-06/2007 Wal-Mart Espanola, NM Frozen Food Stocker 03/2006-12/2006 Northern New Mexico College El Rito, NM Admin Work Study 11/2005-02/2006 McDonalds Espanola, NM Cashier 01/2004-04/2004 Smiths Los Alamos, NM Customer Service Representative 06/2003-08/2003 LANL (EES-6) Los Alamos, NM Administrative Assistant 06/2002-08/2002 LANL (EES-6) Los Alamos, NM Administrative Assistant
  4. 4. EDUCATION 08/2003-05/2007 Northern New Mexico College Espanola, NM Degree: Associate of Applied Science in Visual Communication  Dean’s List and Cum Laude Graduate 08/1999-05/2003 Mesa Vista High School Ojo Caliente, NM Diploma  National Honor Society LANGUAGES English and Spanish COMPUTER SKILLS Strong technical skills and proficiency in Microsoft Word, Project, PowerPoint, and Excel. Other programs I’ve worked with include SharePoint, Eudora, Outlook, Meeting Maker, Oracle Applications, Concur, Documentum, Data Warehouse, WCATS, MSDS, FootPrints, Photoshop, 3D Max, Dreamweaver, and Publisher.