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Leading and facilitating meetings positional leaders pdf

Forbairt Leading and facilitating meetings

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Leading and facilitating meetings positional leaders pdf

  1. 1. FísFoghlaimForbairt © PDST 2014 This work is made available under the terms of the Creative Commons Attribution Share Alike 3.0 Licence You may use and re-use this material (not including images and logos) free of charge in any format or medium, under the terms of the Creative Commons Attribution Share Alike Licence.
  2. 2. Positional Leaders Autumn 2015 Leading and Facilitating Meetings
  3. 3. 1. To enable participants to conduct meetings in a more effective and confident manner 2. To explore the kinds of dispositions that contribute positively to meetings 3. To explore and practice core skills and strategies that contribute to effective meetings Learning outcomes
  4. 4. Develop and maintain productive relationships via •Clearly Defined Purpose •Preparation and Planning •Positive Conflict = Opportunity •Sharing of Ideas •Follow Through Key Messages
  5. 5. Meetings – your experiences? What has made for good meetings? What has contributed to bad meetings?
  6. 6. Organisation Pre ● Timing (when and within the meeting, focused) ● Planning - Agenda - Advance notice ● Attendees - ensure that the necessary people are in attendance ● Room arrangement/Light/Sound/Broadband During ● Norms and Protocols ● Chairing/ Steering/ DIrecting ● Documenting Minutes ● Definite Ending (Circle time) Follow through ● Passing on / Sharing Information ● Setting Timeline for next meeting
  7. 7. The Power of Tea and Biccies
  8. 8. What values, beliefs and attitudes do you as a leader bring to the meeting?
  9. 9. Core beliefs or assumptions I have some relevant knowledge; ......other people also have relevant knowledge Each of us may see things others do not Differences are opportunities for learning People are trying to act with integrity given their situations Schwartz, 2005
  10. 10. Win win!
  11. 11. Why are you having this meeting? • Information sharing / Consultation? • Plan work? • Solve a problem? • Learn from one another? • Review / evaluation? • Decision making? • Create buy-in?
  12. 12. Preparation • Purpose • Outcomes • Type of Meeting • Timing • Prior Consultation • Plan / Agenda • Format • Roles • Room Arrangements • Prepare to Share
  13. 13. What are the key skills ? Preparation is done and you are ready to go.......... 1. 2. 3.
  14. 14. Team Norms and Protocols
  15. 15. Predict & Prevent •Non-Contributor •Facilitator •Saboteur •Dominator •Side Talkers •Repeaters, Parrots and Ramblers
  16. 16. Problem Solver Problem Problem Problem Problem Avoid
  17. 17. • Accept that conflict is going to happen • Deal with one issue at a time • Choose the right time to resolve the conflict • Avoid reacting to unintentional remarks • Avoid quick resolutions • Agree to disagree • Do not insist on being right • Avoid expanding the problem Creative Ways to Deal with Conflict
  18. 18. Staying on track • What happens when the team does not stay on track? • What would you do?
  19. 19. Commitment to action Key Reflections Follow up actions What Who When
  20. 20. Follow Through