Effective CV writing

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Training Module on Effective CV writing

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Effective CV writing

  1. 1. The Basics of Writing an Effective Résumé Jc Lohith Shetty PGDPM, MSW, MBA, NET Asst Professor St Aloysius College (Autonomous) Trainer- Junior Chamber International JCI Mangalore Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 1
  2. 2. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 2
  3. 3. There are only a few absolute rules in resume writing! These rules, however, are absolutes: No typing errors.  No misspellings.  Do not tell a lie or mistruth.  Do not include any negative information.  It is YOUR résumé, your opinion matters. Use your Use your critical thinking skill and filter suggestions from others.  Think of WHO is going to be reading your résumé and what THEY are most interested in knowing. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 3
  4. 4. Résumé = Marketing Tool How long do you think the average employer looks at a résumé? What do you most want the employer to know about you? THE PURPOSE OF A RESUME IS TO GET AN INTERVIEW Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 4
  5. 5. Characteristics Of A Successful Resume Focuses on skills. Easy to read and understand. Visually powerful and free of gimmicks. Two pages, or at most 3 pages long. Spelling has been checked. Language is grammatically correct. Formal Style Typos and Grammar Slips “Great attention to detail.” “Proven ability to track down and correct errors. Don’t use “I” or “me” Don’t use “I” or “me”Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 5
  6. 6. Characteristics Of A Successful Resume Contd… Must always be 100% truthful. Contains no inappropriate personal information. Produced on a computer. Data presented in chronological order. Less is more. Keep the design simple. Minimize use of abbreviations. No spelling or grammar errors. Neat, clean, and professional looking. Margins at sides and bottom. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 6
  7. 7. What Information Should Be There In A Resume? Identify Yourself  Education  Continuing Education  Work or Professional Experience Optional Sections  Objective  Special Skills and Abilities  Reference StatementLohith Shetty, Asst Professor, St Aloysius College (Autonomous) 7
  8. 8. MUST HAVE Informations Personal Logo • Name • Address(es) • Phone Number(s) • Email id • Education • Experience (Work or Volunteer) Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 8
  9. 9. Categorise your CV I. Personal Logo (Basic Info) II. Objective III. Education IV. Practicum / Experience V. Extra Curriculum Activities: VI. Personal details: VII.References: Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 9
  10. 10. CURRICULUM-VITAE ABC XYZ Present Address Permanent 25/1 1st Main Thamaghna Nilaya PQR Nagar Beside BBB VVVV Guessandra Nowhere 1st Lane Bangalore-560061 Mangalore – 575 003 India India Phone No. : Mobile: 990*0*4446 Res: +91 824 ***5554 E-mail ID : lmn.opq@ rst .com, uvw_xyz@ gmail.com Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 10 Your PP pic attached in JPG format. Let it be formal & in the real PP format with Blazer
  11. 11. Objective Objective can add focus to the resume Specific to field and industry, but not to job Examples: Obtaining an editing position within the Obtaining an editing position within the medical industry To provide web development services to a health care company in the Chicago area Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 11
  12. 12. How to write Objective - Examples Key Skills: – Job Analysis & Description, Performance Appraisal, Induction, Training, Recruitment, Payroll (Pay Smart). Objective: - To prove thy ability & performance by setting high targets & meeting them with the aim of being General Manager/ Department Head by the next 10 years. Vision in Life:- “To be a spark to the fuel & get energy out of it”. That is to be a Mentor & Facilitator for the Manpower, to strive the highest with Innovative, Effective & Developmental tasks. Key Skills: – Cleared UGC NET Examination of December 2012. Generic HR with additional focus on Manpower Planning, Policy Making, Recruitment, Performance App, T&D, OD, Payroll (Pay Smart Soft Ware), Induction. (MBA + MSW with 6Y HR + 5.6Y Teaching Experience).Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 12
  13. 13. Summary of Qualifications: Must be specific, weighty, descriptive Must NOT be a list of vague skills Education: A. Professional B. Academic: Make table like the above for SSLC & PUC C. Vocational : 1999 1 Semester of G.N.I.I.T. – NIIT Computers, Mangalore - 52% Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 13 Year Course Institution Percentage M.S.W. (HRD&PM) I.P.S.M, Mangalore Result Awaiting 2008 M.B.A. (Hosp. Mgt) XYZ University Correspondence, 64% 2000 P.G.D.I.R. & P.M. LMN, Mangalore 50% 1998 B.S.W AB College, Mangalore. 63%
  14. 14. Work Experience Five Components: • Job Title • Name of Employer • Location • Dates of employment • Description Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 14
  15. 15. Work Experience:Example 1 Sl No Designation Organisation Period 1 Manager - Corporate HR AAA Medical Services Co. Ltd, Spread around 6 Arabic Countries Apr 2006 till date 2 Sr. Executive – HR BBB Apollo Hospital, Bangalore Jun 2004 to Mar2006 3 Lecturer (MSW & BSW) CCC’s College of Applied Sciences & Business Management,Moodbidri Jul 2002 to Jun 2004 4 P&AOfficer DDD Wood & Plywood IndustriesLtd, Mangalore Sep 2001 to Jul 2002Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 15
  16. 16. Work Experience: Example 2 & 3 Eg - 2: Manager – Corporate HR for AAA Medical Services Co. Ltd., Jeddah, Kingdom of Saudi Arabia (Apr 2006 - Aug 2007). Role: Corporate HR for KSA, UAE, Egypt, Oman, Kuwait & Qatar a) Organizational Development by verifying Employee compliance, Statutory Compliance and all the following b) HR Policy Formation:-Manpower Request, Leave, Joining formalities, Health Benefits, Discipline, Increment, Accommodation, Pay scale, etc. c) Recruitment Policy Formation:- Manpower Request verification & approval, Contract with Recruitment Agencies, Interview panel, Selection process, Interval for Recruitment & Selection, etc. d) Designing Performance Appraisal System:- Performance Interval, Appraisal feedback, Role of Clinic Manager, Hierarchy of Appraisers, etc. e) Re-designing of Organizational Structure & Communication Flow Chart:- Designed Organizational Chart, Identified Reporting authorities, Time Chart for routine reporting Eg – 3: Lecturer (MSW & BSW) in CCC College of Applied Sciences & Business Management, Moodbdri, India (Jul 2002 - Jun 2004). Role: a) Research Dissertation Guidance b) Initiation of Placement Boucher c) Co- ordination of Students Alumni d) Organising Study Tours, Work Shops, Seminars and field work placements e) Teaching – HRD, PM, Labour Legislation, Communication & Organisational Psychology. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 16
  17. 17. Practicum: A. Research Project on : Need for Performance appraisal felt by the employees in PQR India Ltd., Mangalore Works. In the year 2000-01 B. Summer Placement: ABC Cement (Aditya Vikram Birla Group), Malkhed Road, Sedom, Gulburga – May & June 2001 (2 months). C. Field Work Experience: Blink AA De Addiction Centre – I M.S.W. 5678 India Ltd., Mangalore Works – II M.S.W. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 17
  18. 18. Extra Curriculum Activities: A. Experience as Resource Person : Have experience in conducting Workshops on 1. Leadership, 3. Soft Skills 5. Effective Organisational & Supervisory Skills, 6. Ergonomics 7. Labour Legislations 9. Generic Management subjects B. Organisations : 1. Secretary (2013) & Member JCI, Mangalore since 2011 2. President (2003-04) & Member (1997-2004), Rotaract Club Mangalore City. 5. Mangalore University Students Senate Representative (1996-97) C. Interests & Talents: Traveling, Trekking, Bike Expedition & Photography. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 18
  19. 19. Personal: Date of Birth : **/**/**** Marital Status : Married with one child Languages Known : English - Reading and Writing. Hindi - Reading and Writing, Kannada- Reading and Writing, Tulu - (Mother Tongue) Pass Port No:- L7799955 valid till **/**/**** Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 19
  20. 20. Checklist • Is it attractive? Does it make a good first • impression? • One page? Or can two pages be justified? • Is it concise? Is extraneous information reduced or eliminated? • Is unfamiliar information clarified? Example: Just what is the Wilma Wonderwoman scholarship? Wilma Wonderwoman Scholarship Recipient: Awarded to the senior who displays outstanding leadership. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 20
  21. 21. Writing An Effective Cover Letter Give enough information to interest the reader, don’t overwhelm. Give enough information to interest the reader, don’t overwhelm. Research the company. Address the letter to a specific person. Answer an ad if you have 50% of the skills or background that the ad requires. Mention the person who referred you if appropriate. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 21
  22. 22. Writing An Effective Cover Letter Contd… Name, title, company, address, city, state, of person you’re writing to. Greeting, followed by a colon. Paragraph 1: •What you want. •How you knew about the organization.Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 22
  23. 23. Writing An Effective Cover Letter Contd… Paragraph 2: •Concise overview of work history and skills that will help you perform the job. Paragraph 3: •State confidence in your ability. •Give information on how you can be contacted. •Mention enclosure of your resume. Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 23
  24. 24. Date: / / . From, ABC XYZ Address To, Position Office address Respected Madam,/Sir, Sub: Application for the post of. . It is glad to apply for the post of _______ in your Esteemed Organisation, having completed my MBA course with 66% aggregate marks in 3 semester & 4th semester marks is awaiting. Promising to meet the expectations of your Organisation, with practical exposure to Performance Appraisal in KKK Co. Ltd, Pune for 2 months as Summer Placement & having done my Research Dissertation in “Need for changes in Performance Appraisal System from 180 to 360 degree in LL Ltd” Waiting for a positive reply with my assurance for good professional performance. Thanking you. Yours faithfully, SIGNATURE Lohith Shetty, Asst Professor, St Aloysius College (Autonomous)

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