Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Use business technology

4,212 views

Published on

This is a powerpoint presentation I created for the Certificate IV in Training and Assessment I undertook in 2009.

Published in: Business, Technology
  • Be the first to comment

Use business technology

  1. 1. Use Business Technology BSBWOR204A Trainer: Liz Diamond 2009 Session: 1 Alternative media may be available
  2. 2. Before we begin <ul><li>Emergency exits </li></ul><ul><li>Facilities </li></ul><ul><li>Interruptions </li></ul><ul><li>Session Breaks </li></ul>Alternative media may be available
  3. 3. As we learn <ul><li>Please </li></ul><ul><ul><li>Have respect for each other </li></ul></ul><ul><ul><li>Value the input of each learner </li></ul></ul><ul><ul><li>Actively contribute </li></ul></ul>Alternative media may be available
  4. 4. What’s in this session <ul><li>Introduction to examples of Business Technology </li></ul><ul><li>In slide view - right click on this icon to open a hyperlink for more information </li></ul><ul><li>Click on this icon to access the embedded audio. </li></ul>Alternative media may be available
  5. 5. What happens in an office? <ul><li>Tasks are generally undertaken using business technology </li></ul><ul><li>Data - created, manipulated, stored </li></ul><ul><li>Communication is received and sent </li></ul><ul><li>Policies, procedures and laws are followed to achieve the set task </li></ul>Alternative media may be available
  6. 6. To efficiently use technology <ul><li>● Choose correct equipment </li></ul><ul><li>● understand its functions </li></ul><ul><li>● know how to operate it safely </li></ul><ul><li>● know what materials you need </li></ul><ul><li>● Undertake routine maintenance </li></ul><ul><li>● know the procedures for reporting faults or breakdowns. </li></ul>Alternative media may be available
  7. 7. When undertaking a task <ul><li>Know the exact specifics of the task </li></ul><ul><li>Know the task procedures </li></ul><ul><li>Have access to instruction manuals </li></ul><ul><li>Keep work area clear </li></ul><ul><li>Start with equipment clean </li></ul>Alternative media may be available
  8. 8. Computer <ul><li>Enables the creation, manipulation and storage of data and information </li></ul><ul><li>Peripherals are added for greater capability eg. </li></ul><ul><ul><li>Scanners </li></ul></ul><ul><ul><li>Storage devices </li></ul></ul><ul><ul><li>Printer </li></ul></ul><ul><ul><li>Mouse </li></ul></ul>Alternative media may be available
  9. 9. Fax Machine <ul><li>Facsimilie – scans an exact copy </li></ul><ul><li>Used to send & receive written or drawn messages </li></ul><ul><li>Uses telephone lines </li></ul><ul><li>Has memory </li></ul><ul><ul><li>Group dialing </li></ul></ul><ul><ul><li>Speed dial </li></ul></ul><ul><ul><li>Generate reports </li></ul></ul>Alternative media may be available
  10. 10. Sending a fax <ul><li>Cover sheet </li></ul><ul><li>Paper placement </li></ul><ul><li>Document ready </li></ul><ul><li>Enter number </li></ul><ul><li>Scans </li></ul><ul><li>Dials </li></ul><ul><li>Sends </li></ul>Alternative media may be available
  11. 11. Digital Camera <ul><li>Creates pictures in digital format which can be stored, manipulated and shared using computers and the internet </li></ul>Alternative media may be available
  12. 12. Telephone system <ul><li>Single line, Multi line, extensions </li></ul><ul><li>System may enable </li></ul><ul><ul><li>Callers to put on hold </li></ul></ul><ul><ul><li>Music or messages playing </li></ul></ul><ul><ul><li>Message recording </li></ul></ul><ul><ul><li>Answering machine facility </li></ul></ul><ul><ul><li>Page capability </li></ul></ul><ul><ul><li>Hands free </li></ul></ul><ul><ul><li>Teleconferencing </li></ul></ul>Alternative media may be available
  13. 13. Photocopier <ul><li>Creates copies </li></ul><ul><li>Allows enlargements & reductions </li></ul><ul><li>Also may </li></ul><ul><ul><li>Sort multiple copies </li></ul></ul><ul><ul><li>Allow Booklet creation </li></ul></ul><ul><ul><li>Staple copies </li></ul></ul>Alternative media may be available
  14. 14. When photocopying know how to- <ul><li>Refill paper trays </li></ul><ul><li>Clear paper jams </li></ul><ul><li>Replace toner safely </li></ul><ul><li>Use different copy modes </li></ul><ul><li>Size documents </li></ul><ul><li>Adjust copy darkness </li></ul><ul><li>Correctly place paper eg. letterheads </li></ul>Alternative media may be available
  15. 15. Before you begin photocopying <ul><li>Know what the job entails </li></ul><ul><li>Ensure class is clean </li></ul><ul><li>Ensure there are no staples in paper </li></ul><ul><li>Check paper - type & levels </li></ul>Alternative media may be available
  16. 16. Laminator <ul><li>Provides protective plastic cover </li></ul><ul><li>Remember to </li></ul><ul><ul><li>Align document within sleeve </li></ul></ul><ul><ul><li>Know how to operate the machine </li></ul></ul><ul><ul><li>Laminate at the optimal temperature </li></ul></ul><ul><ul><li>Beware of the heat generated </li></ul></ul>Alternative media may be available
  17. 17. Storage devices <ul><li>USB flash drive </li></ul><ul><li>CD-ROM </li></ul><ul><li>Internal backup system </li></ul><ul><li>External hard drive </li></ul><ul><li>Online storage capacity eg gmail, Flickr </li></ul>Alternative media may be available
  18. 18. Scanner <ul><li>Converts media into digital format </li></ul><ul><li>Maybe incorporated in a printer </li></ul>Alternative media may be available
  19. 19. Printer <ul><li>Output device for computer </li></ul><ul><li>Uses </li></ul><ul><ul><li>Print document from computer </li></ul></ul><ul><ul><li>Print labels & envelopes </li></ul></ul>Alternative media may be available
  20. 20. Before you print <ul><li>Check paper supply </li></ul><ul><li>Know what to print </li></ul><ul><li>Select what to print </li></ul><ul><li>Preview before printing </li></ul><ul><li>Know how to cancel a print job </li></ul><ul><li>Errors waste time and paper </li></ul>Alternative media may be available
  21. 21. Shredder <ul><li>Destroys documents </li></ul><ul><li>When shredding </li></ul><ul><ul><li>Don’t shred the wrong documents </li></ul></ul><ul><ul><li>Keep hair, fingers and clothes clear </li></ul></ul><ul><ul><li>Don’t overfeed </li></ul></ul><ul><ul><li>Remove staples, clips </li></ul></ul><ul><ul><li>Don’t allow bin to over fill </li></ul></ul>Alternative media may be available
  22. 22. Record keeping <ul><li>Maintenance checklists </li></ul><ul><li>Equipment faults </li></ul><ul><li>Service log books </li></ul><ul><li>Consumables stock </li></ul>Alternative media may be available
  23. 23. Ergonomics <ul><li>Arrange working space to reduce stress on your body </li></ul><ul><li>Increasing comfort may increase performance </li></ul><ul><li>Take regular breaks </li></ul><ul><li>Know the guidelines for each body part </li></ul><ul><ul><li>Eyes, wrists, shoulders, back and legs </li></ul></ul>Alternative media may be available

×