Spot The Hazards!District 1090                 H, S & P Seminar to Clubs
Health, Safety & Protection                  Seminar / Surgery                Health, Safety & Protection                …...
Health, Safety & Protection                Seminar / Surgery            Domestics            •   Welcome            •   Fi...
Health, Safety & Protection                Seminar / Surgery                        Agenda  •      Introductions  •      O...
Health, Safety & Protection                   Responsibilities Corporate Responsibility … Duty of Care                    ...
District 1090    H&S Seminar to ClubsDistrict 1090   H, S & P Seminar to Clubs
RIBI Health & Safety                     RI Policy RIBI Commitments to: a. Promote & encourage safe practice b. Provide in...
Health & Safety                Responsibilities H&S management in Rotary is not an option - it is an obligationRAs - carri...
Health & Safety                Risk AssessmentAssessments reviewed…before & after every event…room for improvement?Copies ...
Health & Safety                Risk AssessmentDistrict 1090                      H, S & P Seminar to Clubs
Health & Safety                Risk Assessment Template   Six Stages of a Risk Assessment   1. What might cause harm (Haza...
Health & Safety                      Risk Assessment Template                 Rotary Club/District - Health and Safety Ris...
Health & Safety                  Practical                Test Case(Unfortunately, we were unable to go    through this at...
Health & Safety                     PracticalLITTLEWICK GREEN SHOW – ANNUAL TOWN SHOWFruits, vegetables, Flowers & Cake co...
Health & Safety                   PracticalPrevious H&S Seminar Brain Storm –Potential Hazards ConsiderationsAvailability ...
Health & Safety                   PracticalPrevious H&S Seminar Brain Storm –Potential Hazards Considered (Cont)Food Prepa...
Health & Safety                   PracticalPrevious H&S Seminar Brain Storm –Potential Hazards to be considered (Cont)Fiel...
Health & Safety                  PracticalDistrict 1090                                  H, S & P Seminar to Clubs
Health, Safety & Protection                        Seminar                  InsuranceDistrict 1090                        ...
Health, Safety & Protection                         InsuranceRI Insurance Every Rotarian & volunteer has insurance cover …...
Health, Safety & Protection                        Insurance         H&S      blamed to     cancel lots of      fun events...
Health, Safety & ProtectionDistrict 1090                         H, S & P Seminar to Clubs
Health, Safety & Protection                        Insurance Insurance & the Rotary Clubs• Sutton Winston Insurance Broker...
Health & Safety                    Insurance  Insurance & the Rotary Clubs• Covers all traditional Rotary Activities• Excl...
Health, Safety & Protection                        Insurance                   Insurance Policies- Death, injury & damage ...
Health, Safety & Protection                    Seminar                Protection                Ken DiccoxDistrict 1090   ...
Health, Safety & Protection                    SeminarDistrict 1090                    H, S & P Seminar to Clubs          ...
Health, Safety & Protection                    Seminar                Introduction • The Protection of Freedoms Act 2012 •...
Health, Safety & Protection                    Seminar     Merger of Services• Criminal Records Bureau (CRB) and the  Inde...
Health, Safety & Protection                    Seminar                    Changes   • Applications for either standard or ...
Health, Safety & Protection                                 Seminar                  Registered Body Setup                ...
Health, Safety & Protection                     Seminar                 Roles of a              Countersignatory• Determin...
Health, Safety & Protection                      Seminar  Regulated Activity for ChildrenThe new definition of Regulated A...
Health, Safety & Protection                       Seminar       Regulated Activity for Children            (where they wor...
Health, Safety & Protection                    Seminar      Regulated Activity for Children       Who they are: (specified...
Health, Safety & Protection                    SeminarEntitlement to a DisclosureThose in Regulated Activity with children...
Health, Safety & Protection                    Seminar     What is a Regulated Activity?Regulated Activity is a statutory ...
Health, Safety & Protection                    Seminar            ….frequently, intensively                and/or overnigh...
Health, Safety & Protection                      Seminar            Regulated Activity – Adults   The new definition no lo...
Health, Safety & Protection                      SeminarThe definition focuses on those activities, whichshould they be ne...
Health, Safety & Protection                      Seminaro Social work – provision by a social care worker which isrequired...
Health, Safety & Protection                    Seminar• An adult is defined asnot changing        What is a person aged 18...
Health, Safety & Protection                        Seminar                    WebsiteDistrict 1090                        ...
Health, Safety & Protection                        Website• District 1090 Website• Health, Safety, Protection & Environmen...
Health, Safety & Protection                             Website – District 1090Home / Events / Photo Galleries / District ...
Health, Safety & Protection                     District 1090 Website          Home | Health & Safety, Protection, Environ...
Health, Safety & Protection                    District 1090 Website          Home | Health & Safety, Protection, Environm...
Health, Safety & Protection                      Seminar                     SummaryCorporate Responsibility … Duty of Car...
Health, Safety & Protection                     SeminarClub Actions / ResponsibilitiesDistrict 1090                    H, ...
Health, Safety & Protection                Club Actions / Responsibilities1. President signs RIBI Health & Safety Policy  ...
Health, Safety & Protection           Club Actions/Responsibilities5. Club Health & Safety Advisers co-ordinate risk   ass...
Health, Safety & Protection                     Seminar                   Thank You                Any Questions?         ...
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District1090_Health&Safety and Protection SeminarNovember 2012

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District1090_Health&Safety and Protection SeminarNovember 2012

  1. 1. Spot The Hazards!District 1090 H, S & P Seminar to Clubs
  2. 2. Health, Safety & Protection Seminar / Surgery Health, Safety & Protection …. is it Important to You? Stephan (Helal) Stephan, District H & S Officer Ken Diccox, District Protection Officer 14th November 2012District 1090 H, S & P Seminar to Clubs
  3. 3. Health, Safety & Protection Seminar / Surgery Domestics • Welcome • Fire Evacuation • Toilets • Mobile phones • BreakDistrict 1090 H, S & P Seminar to Clubs
  4. 4. Health, Safety & Protection Seminar / Surgery Agenda • Introductions • Object of Seminar • H&S Policy & Responsibilities • RIBI Policy Booklet - July’10 • Risk Assessment … Practical • Insurance • Protection • RI & District 1090 Website • Club Actions & Responsibilities • AOBDistrict 1090 H, S & P Seminar to Clubs
  5. 5. Health, Safety & Protection Responsibilities Corporate Responsibility … Duty of Care General Council Secretary/CEO Executive Committee Health & Safety and Protection Committee Districts RIBI (Governors) H&SHealth & Safety Clubs (Presidents) and Protectionand Protection District Advisers Advisers Club AdvisersDistrict 1090 H, S & P Seminar to Clubs
  6. 6. District 1090 H&S Seminar to ClubsDistrict 1090 H, S & P Seminar to Clubs
  7. 7. RIBI Health & Safety RI Policy RIBI Commitments to: a. Promote & encourage safe practice b. Provide information & advice c. Establish systems & procedures d. Develop & encourage H&S communication e. Exchange ideas & promote best practice Rotary Clubs Responsibility to: > Plan, organise & deliver in a safe mannerDistrict 1090 H, S & P Seminar to Clubs
  8. 8. Health & Safety Responsibilities H&S management in Rotary is not an option - it is an obligationRAs - carried out & recorded- perceived risk?Risk assessments: short, to the point real issues understood by all involved cover H&S, Environment, Safeguarding & Club Business interestDistrict 1090 H, S & P Seminar to Clubs
  9. 9. Health & Safety Risk AssessmentAssessments reviewed…before & after every event…room for improvement?Copies retained…guidance for repeat events…as evidence in event of a claimDistrict 1090 H, S & P Seminar to Clubs
  10. 10. Health & Safety Risk AssessmentDistrict 1090 H, S & P Seminar to Clubs
  11. 11. Health & Safety Risk Assessment Template Six Stages of a Risk Assessment 1. What might cause harm (Hazard)? - visit location 2. Who might be harmed and how? 3. What chance someone might be harmed (Risk)? 4. What precautions? Are they adequate? 5. Record findings 6. Review RA as & when necessary - particularly after the eventDistrict 1090 H, S & P Seminar to Clubs
  12. 12. Health & Safety Risk Assessment Template Rotary Club/District - Health and Safety Risk Assessment Form Ref No: ____ Task/Function: _____________________________ Location: ___________________________________________ Risk Assessor: _______________________ Date: __________ Persons at Risk: _______________________________________ Risk Levels:- L = Low; M = Medium; H = High (Use L-M, or M-H to indicate intermediate risk levels, if necessary) (NB: Risk Levels in last column indicate anticipated scores after Action is taken) Hazard Risk(s) Risk Current Control Measures and/or Risk Level Level (What might cause (What harm might be caused?) Before Action to Reduce/Eliminate Risk After harm?) Action (Including action by whom and by when) Action L/M/H L/M/H Signed: _______________________________ Risk Assessor Signed: ________________________________ Project Manager Date: ________________ Date: ________________ Review Date: ___________District 1090 H, S & P Seminar to Clubs
  13. 13. Health & Safety Practical Test Case(Unfortunately, we were unable to go through this at the Seminar!)Littlewick Green Show MaidenheadDistrict 1090 H, S & P Seminar to Clubs
  14. 14. Health & Safety PracticalLITTLEWICK GREEN SHOW – ANNUAL TOWN SHOWFruits, vegetables, Flowers & Cake competitions; Dog Show;Various Stalls; Vintage Cars; Music; Food & Drinks, etc.MAIDENHEAD THAMES ROTARY INVOLVEMENTSkittles game; Books, Brick-a-Brac & Cakes stalls; Tombola;children’s competitions; Shelter Box exhibitionDistrict 1090 H, S & P Seminar to Clubs
  15. 15. Health & Safety PracticalPrevious H&S Seminar Brain Storm –Potential Hazards ConsiderationsAvailability of enough volunteers; Erection (stalls), load-bearing tables; weight (carrying), Breakables; Splinters of skittlesNo alcohol to children; Adequate training, Access & Egress (particularly vehicular); Back injury in throwing - Players & Volunteers; Trip Hazards; Injury from flying objects ; Driving pins in the ground -Thumbs injury & services underground; No electricals unless PAT inspected or low voltage; Spectators - Delineation & Back stop; Potential money robbery - cash handling; Integrity of equipment used; Discipline RegimeDistrict 1090 H, S & P Seminar to Clubs
  16. 16. Health & Safety PracticalPrevious H&S Seminar Brain Storm –Potential Hazards Considered (Cont)Food PreparationTransport from homes; Poisoning; Allergies; Injuries from heatingTemperature control; Wasps; Hygiene of operatives;Health Certificate provision (Home Cooking)District 1090 H, S & P Seminar to Clubs
  17. 17. Health & Safety PracticalPrevious H&S Seminar Brain Storm –Potential Hazards to be considered (Cont)Field Games –Children, Races, Skittles, BasketballAvailability of first aid station; Ailments & minor accidents; Hands contamination; Obstacles; Numbers and homogeneity of participants; Supervision (and behaviour); Weather issuesDistrict 1090 H, S & P Seminar to Clubs
  18. 18. Health & Safety PracticalDistrict 1090 H, S & P Seminar to Clubs
  19. 19. Health, Safety & Protection Seminar InsuranceDistrict 1090 H, S & P Seminar to Clubs
  20. 20. Health, Safety & Protection InsuranceRI Insurance Every Rotarian & volunteer has insurance cover … which provides a safety net BUT: Insurance is not a licence for unsafe activities NB – H&S rules never to be used to restrict or cancel events District 1090 H, S & P Seminar to Clubs
  21. 21. Health, Safety & Protection Insurance H&S blamed to cancel lots of fun eventsVictims:-Plastic duck races, village fetes, banning of conkers,firemens poles, park benches & even Morris dancing District 1090 H, S & P Seminar to Clubs
  22. 22. Health, Safety & ProtectionDistrict 1090 H, S & P Seminar to Clubs
  23. 23. Health, Safety & Protection Insurance Insurance & the Rotary Clubs• Sutton Winston Insurance Brokers www.suttonwinston.com• Blanket Insurance - covers Rotarians & volunteers• For All Rotary Activities; Excludes:- - Fireworks Displays (unless by Specialists) - Equipment Insurance - Cancellations & Abandonements - Weather Insurance - Prize Indemnity District 1090 H, S & P Seminar to Clubs
  24. 24. Health & Safety Insurance Insurance & the Rotary Clubs• Covers all traditional Rotary Activities• Excludes: - Aviation, hot air balloons & parachute - Bungee Jumping & Abseiling - Marine & water-borne risks - Motor racing - Use of vehicles on & off public highways - Any deliberate Acts or omission - Contract conditions by others imposing Rotary liability District 1090 H, S & P Seminar to Clubs
  25. 25. Health, Safety & Protection Insurance Insurance Policies- Death, injury & damage … £20m Public & Product liability for any one claim … £10m Employer’s liability (includes £1m Stallholder liability)- Regalia & Money – Loss or damage to Regalia & money … £1K to £5k maximum- Officers & Club Indemnity – wrongful acts of officers … £500K per claim – max £2m- Legal Expenses – criminal prosecution … £50K limit of Indemnity for defence- Libel & Slander – Club Publications … £500K for damages costs & expenses- Personal Accident – Rotarians & Volunteers … £7.5K to £125K for death and injuries / loss of limbsDistrict 1090 H, S & P Seminar to Clubs
  26. 26. Health, Safety & Protection Seminar Protection Ken DiccoxDistrict 1090 H, S & P Seminar to Clubs
  27. 27. Health, Safety & Protection SeminarDistrict 1090 H, S & P Seminar to Clubs 27
  28. 28. Health, Safety & Protection Seminar Introduction • The Protection of Freedoms Act 2012 • These changes come into effect from 10 September 2012. • The term ‘Regulated Activity’ is being redefined to focus on work which involves close and unsupervised contact with vulnerable groups.District 1090 H, S & P Seminar to Clubs 28
  29. 29. Health, Safety & Protection Seminar Merger of Services• Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) will merge into a single organisation - the Disclosure and Barring Service on 1 December 2012 (DBS).District 1090 H, S & P Seminar to Clubs 29
  30. 30. Health, Safety & Protection Seminar Changes • Applications for either standard or enhanced checks can only be submitted for aged 16 years or over. • Lead Signatory or Counter Signatory must be 18 years or over. • Additional Information will no longer be sent to Counter Signatories as part of the Enhanced process. This may be sent separately by police. • Vetting and Barring scheme registration for continuous monitoring has been repealed.District 1090 H, S & P Seminar to Clubs
  31. 31. Health, Safety & Protection Seminar Registered Body Setup Lead Countersignatory Countersignatory Countersignatory Authorised Person or ID CheckerRB Guidance H, S & P Seminar to Clubs 31
  32. 32. Health, Safety & Protection Seminar Roles of a Countersignatory• Determine entitlement to a CRB check.• Establishing the true identity of the applicant.• Ensure that the application form is correctly completed.• Secure point of contact for receipt of sensitive information.• Adhere to the Conditions of Registration and Code of Practice. H, S & P Seminar to Clubs 32
  33. 33. Health, Safety & Protection Seminar Regulated Activity for ChildrenThe new definition of Regulated Activity relating tochildren is set out in three parts:(What they do - Activities)1. Unsupervised activities: teach, train, instruct, care foror supervise children, or provide advice/guidance orwell being, moderate a public electronic interactiveservice or drive a vehicle only for children carried out ona frequent, intensive or overnight basis. An individualcarrying out activities as above, under reasonablesupervision by another person who is also engaging inRegulated Activity is not undertaking Regulated Activity. 33
  34. 34. Health, Safety & Protection Seminar Regulated Activity for Children (where they work – Establishments)2. Work for establishments schools, nursery schools, childcare premises Children’s Homes/Centres with the opportunity for contact with children carried out on a frequent, Intensive or overnight basis. A volunteer carrying out supervised activities under reasonable supervision by another person engaged in Regulated Activity is not undertaking Regulated Activity. This does not apply to paid employees.Code of Practice H, S & P Seminar to Clubs 34
  35. 35. Health, Safety & Protection Seminar Regulated Activity for Children Who they are: (specified position) 3. Providing Professional Health Care, Personal care, Registered childminders and Foster Carers, Management, supervision of those engaged in a Regulated Activity.District 1090 H, S & P Seminar to Clubs 35
  36. 36. Health, Safety & Protection SeminarEntitlement to a DisclosureThose in Regulated Activity with children.o Actual or Prospective foster parentso Persons aged over 16 living in the samehousehold as a foster/prospective foster parento People who provide or wish to provide - childminding - or day careDistrict 1090 H, S & P Seminar to Clubs 36
  37. 37. Health, Safety & Protection Seminar What is a Regulated Activity?Regulated Activity is a statutory term used todescribe working or volunteering with children oradults.It covers any work, whether paid or unpaid, whichis carried out on a frequent, intensive or overnightbasis but does not include family or personalarrangements.District 1090 H, S & P Seminar to Clubs 37
  38. 38. Health, Safety & Protection Seminar ….frequently, intensively and/or overnight • Once a week for most services, but once a month or more for health and social care services involving personal care. • Takes place on 4 days in one month or more. • Overnight between 2am - 6am.District 1090 H, S & P Seminar to Clubs 38
  39. 39. Health, Safety & Protection Seminar Regulated Activity – Adults The new definition no longer refers to the word ‘vulnerable’ for regulated activity relating to adults. The specified establishment e.g. Care Home, has been removed – the focus is now on activities - not where the activity takes place.The frequency test has been removed – an individualonly needs to engage in activities listed below once to be carrying out regulated activity relating to adults. District 1090 H, S & P Seminar to Clubs 39
  40. 40. Health, Safety & Protection SeminarThe definition focuses on those activities, whichshould they be needed by any adult - mean thatan adult is considered vulnerable at the point ofreceiving them:o Healthcare for adults provided by, or under thedirection/supervision of a regulated health care professional.o Personal care for adults involving hand-on physicalassistance with washing and dressing, eating, drinking,toileting, prompting and supervising an adult with any of thesetasks because of their age of disability, or teaching others todo this task.District 1090 H, S & P Seminar to Clubs
  41. 41. Health, Safety & Protection Seminaro Social work – provision by a social care worker which isrequired in connection with Health Services or SocialServices.o Assistance with an adults cash, bills or shopping becauseof their age, illness of disability arranged via a third party.o Assisting in the conduct of an adults own affairs under aformal appointment.o Conveying adults for reasons of age, illness or disabilityto, from, or between places where they receive healthcare,personal care or social work arranged by a third party.District 1090 H, S & P Seminar to Clubs
  42. 42. Health, Safety & Protection Seminar• An adult is defined asnot changing What is a person aged 18 years and over.• A person whose role includes the day-to-day management or supervision of any person engaging in Regulated Activity, is also in regulated activity.• Regulated activity relating to adults excludes any activity carried out in the course of family relationships, and personal, non commercial relationships.District 1090 H, S & P Seminar to Clubs
  43. 43. Health, Safety & Protection Seminar WebsiteDistrict 1090 H, S & P Seminar to Clubs
  44. 44. Health, Safety & Protection Website• District 1090 Website• Health, Safety, Protection & Environment• Club websites linked, if RIBI template• Policies, RA templates & Examples• Updates notified, if advisedDistrict 1090 H, S & P Seminar to Clubs
  45. 45. Health, Safety & Protection Website – District 1090Home / Events / Photo Galleries / District Team / Areas in this District/ Club List / Contact Form / Members Login Welcome to Rotary International District 1090Diary Pages Find Us on...Membership End Polio Driveathon Rotary District 1090Community & Vocational ServicesInternational Service raises over £14,000!New GenerationsRotary Foundation Queen unveils JubileeThanks for Life sculpture in WindsorMarketing, Public Relations & CommunicationsNewsPress ReleasesExecutive and CouncilDistrict CommitteesHealth & Safety, Protection, Environment GB Paralympians give support to Ending PolioDistrict Conference 2012Speakers CornerRI Convention Bangkok 2012 Read DG Judiths News BlogInner Wheel District No 9RotaractDistrict 1090Member Area H, S & P Seminar to Clubs
  46. 46. Health, Safety & Protection District 1090 Website Home | Health & Safety, Protection, Environment The District Specialists Officers may be members of a full District Committee, others do not serve on any committee. For ease of access all Specialist Officers are listed here, and can be contacted using their email buttons. Those not attached to any committee have their information pages here (see, blue menu bar on the left). All Specialist pages can be accessed by clicking on the relevant icon below. Sub-Groups: Health and Safety Health & Safety Child Protection Environment Other Links Committee members: District Health & Safety Officer: Rtn. Helal (Stephan) Stephan - Maidenhead ThamesAll Committee Reports District Protection Officer: Rtn. Ken Diccox = The Rotary Clu of Faringdon & DistrictRIBI Environmental Officer: Rtn. Anne Cooper - Reading MatinsRotary International RIBI Finance and Insurance Adviser: Rtn. Richard Kay - Reading Abbey District Welfare & Family Officer: Rtn. Philip Fletcher - Henley-on-ThamesLinks to other sites RYLA Award Administrator: Rtn. Carole Lowe - Reading RYLA Special Needs Brian Middleton Award : Rtn. Stan Eldon - Caversham District Constitutional Adviser: Rtn. Rodney Huggins (Founder) PHF - Loddon Vale District 1090 H, S & P Seminar to Clubs
  47. 47. Health, Safety & Protection District 1090 Website Home | Health & Safety, Protection, Environment | Health and Safety Safety issues concerning the organisation of Club and District Events As Rotarians, we can have fun in a responsible way as longReports: as we plan our events sensibly. We all have a duty of care for the Health & Safety of ourselves and others.Insurance and the Rotary Club Furthermore, in order to secure RIBI insurance cover, clubs are required, in the event of a claim, to demonstrate thatRIBI H&S Risk Assessment they have undertaken H&S Risk Assessments and are managing all H&S aspects of events organised, includingForm - Template Protection, where applicable.RIBI H&S Policy for Clubs & Clubs are increasingly trying new ways to raise funds and / or get involved in the local community. Three H&SDistricts - July 2010 Seminars / Surgeries for District 1090 Clubs have now been held in Nov 11 and April 12 to offer Club H&S officers,Other Links Committee Chairs and all those involved in H&S in any way an opportunity to share and learn from each other.All Committee Reports Resources to help Clubs plan successful events are now available through the blue menu bar on the left hand side ofRIBI this page. These include H&S Policy, Insurance details and templates for Risk Assessments. A copy of the PowerPointRotary International presentation of the April 2012 H&S Seminar is also included. Good examples of H&S templates and Risk Assessments of various Club activities will continue to beLinks to other sites uploaded on this website for guidance, as and when these become available. Please keep them coming! Thank you. District 1090 H, S & P Seminar to Clubs
  48. 48. Health, Safety & Protection Seminar SummaryCorporate Responsibility … Duty of Care H&S management is not an option - it is an obligation Plan & organise in a safe manner RAs - carried out & recorded Blanket Insurance covers: - Rotarians & Volunteers - Most Rotary Activities, but with exceptions Must ensure proper Protection Code of Behaviour H&S is Common Sense District 1090 H, S & P Seminar to Clubs
  49. 49. Health, Safety & Protection SeminarClub Actions / ResponsibilitiesDistrict 1090 H, S & P Seminar to Clubs
  50. 50. Health, Safety & Protection Club Actions / Responsibilities1. President signs RIBI Health & Safety Policy - Lodged with Club Secretary2. Read RIBI Insurance & Protection guidance - All Clubs have been issued with H&S and Insurance guidance, probably held by the Club Secretary or Treasurer3. Advise Club Committee Chairs accordingly4. Appoint Club H&S and Protection Officer(s)District 1090 H, S & P Seminar to Clubs
  51. 51. Health, Safety & Protection Club Actions/Responsibilities5. Club Health & Safety Advisers co-ordinate risk assessments relating to all Club activities/projects6. Ensure Risk Assessment is undertaken for every Club event, AND - make sure the events are recorded in Club Council Minutes or records7. Further copies of Guidance on H&S and Protection issues can be obtained / downloaded from the District & RIBI Website District 1090 H, S & P Seminar to Clubs
  52. 52. Health, Safety & Protection Seminar Thank You Any Questions? HelalStephan@aol.com Tel. 01628 783318 Mob. 07872 820818 KenDiccox@talktalk.net Tel. 01367 820467District 1090 H, S & P Seminar to Clubs

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