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Greater Charleston Call Center Alliance


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Social Media overview and Best Practices for the Call Center Industry

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Greater Charleston Call Center Alliance

  1. 1. The Game Changer: Social Media for Call Center Professionals Liz DeLoach Social Strategies March 10, 2011
  2. 2. Social Media: The Game Changer <ul><li>Why Social Media </li></ul><ul><li>Mediums </li></ul><ul><li>Business Success Stories </li></ul><ul><li>Call Center Best Practices </li></ul><ul><li>Guidelines for Personal Use </li></ul>
  3. 3. <ul><li>No pressure involved – just the desire to connect with others </li></ul><ul><li>Hundreds of millions are there – a potentially huge audience </li></ul><ul><li>93% of Americans believe that a company should have a presence on social media sites and 85% believe that these companies should use these services to interact with consumers. </li></ul><ul><li>43% of consumers say that companies should use social networks to solve the consumers' problems </li></ul><ul><li>41% believe that companies should use social media tools to solicit feedback on products and services </li></ul>Why Social Media?
  4. 4. Why Social Media? According to a 2010 study by The Society of New Communications Research (SNCR): 59% percent of study respondents said they regularly use social media to &quot;vent&quot; about their own customer care frustrations  72% of respondents said they used social media to research a company's reputation for customer care before making a purchase 74% percent choose to do business with companies based on the customer care experiences shared by others online 
  5. 5. Why Social Media?   A survey by Nielsen Online showed that social networks and blogs are now the fourth most popular online activity, even more popular than personal email . Social sites are free and easy to use They can be used to drive traffic to your website (Social Bookmarking) They provide an opportunity to listen, anticipate problems, and influence the conversation already present about your brand
  6. 6. <ul><li>Approaching 600 million worldwide users. </li></ul><ul><li>Fastest growing demographic is between ages 35-55, with women leading the way </li></ul><ul><li>You can have both a personal profile and business page - does your call center have one? </li></ul><ul><li>Lots of great organizational tools and widgets to give great functionality </li></ul>Welcome to
  7. 7. <ul><li>Talk with customers </li></ul><ul><li>Generate Leads </li></ul><ul><li>Solve problems </li></ul><ul><li>Provide content of value </li></ul><ul><li>Build trust and rapport </li></ul>Business Use
  8. 8. <ul><li>Talk with customers </li></ul><ul><li>Generate Leads </li></ul><ul><li>Solve problems </li></ul><ul><li>Provide content of value </li></ul><ul><li>Build trust and rapport </li></ul>Business Use
  9. 9. What is….. <ul><li>A social networking and micro-blogging service enabling users to send and read brief updates </li></ul><ul><li>Tweets: Text based posts of up to 140 characters that display on users page and those of followers </li></ul><ul><li>Twitter is a great source of information. You can search topics of interest and follow users posting about them. </li></ul>
  10. 10. <ul><li>Awareness of Twitter has exploded from 5% of Americans 12+ in 2008 to 87% in 2010 </li></ul><ul><li>190 million visitors per month generating 65 million Tweets a day. </li></ul><ul><li>Nearly two-thirds of active Twitter users access social networking sites using a mobile phone. </li></ul><ul><li>51% of active Twitter users follow companies, brands or products on social networks </li></ul>Why should we use
  11. 11. Why should we use <ul><li>Great Business uses of Twitter: </li></ul><ul><ul><li>Starbucks posts new offers and also participates in threaded discussions of these offers with their Twitter-followers. </li></ul></ul><ul><ul><li>JetBlue offers Twitter-based customer service (notice, they even provide the customer support employee’s name currently on duty). </li></ul></ul><ul><ul><li>ComCast offers a friendly Twitter customer support; what I personally like about their profile is the real person photo instead of the company logo. </li></ul></ul>
  12. 12. <ul><li>Five Targeted Twitter Presences </li></ul><ul><li>@Verizon- </li></ul><ul><li>  </li></ul><ul><li>@HeadlinesVZ </li></ul><ul><li>@VZWOffers </li></ul><ul><li>@VZWSupport </li></ul>A Twitter Success
  13. 13. Broadcast yourself on: <ul><li>A picture is worth 1000 words </li></ul><ul><li>In five years, YouTube has reached 2 billion views per day. </li></ul><ul><li>In the top three most visited sites with Facebook and Google </li></ul><ul><li>Channels are easy to set up </li></ul><ul><li>YouTube ready video cameras can be had for less than $200 </li></ul><ul><li>You can friend other channels and favorite relevant interesting videos and make them available to your site </li></ul>
  14. 14. Broadcast yourself on: <ul><li>Some ways you can use YouTube: </li></ul><ul><ul><li>Customer testimonials </li></ul></ul><ul><ul><li>How To’s/Instructional </li></ul></ul><ul><ul><li>Market existing products and services </li></ul></ul><ul><ul><li>Promote event sponsorships </li></ul></ul>
  15. 15. Business Blogs Are short entries, usually 200-400 words, on a topic of interest or one about which you are knowledgeable Should be attached to your existing website, or can be created on sites such as eblogger or Wordpress Allow you to establish yourself as a thought leader Can boost your site’s search rankings when updated with fresh content routinely – content is king!
  16. 16. Success Stories <ul><li>Top Tier Companies successfully using Social Media: </li></ul><ul><ul><li>Office Max </li></ul></ul><ul><ul><li>Texas instruments </li></ul></ul><ul><ul><li>FedEx </li></ul></ul><ul><ul><li>Ford Motor Company </li></ul></ul>
  17. 17. Guidelines for your personal sites <ul><li>Considerations: </li></ul><ul><li>Choosing your profile pic </li></ul><ul><li>Filling out your Bio </li></ul><ul><li>Posting content, links, and news </li></ul><ul><li>Talking to one vs. many </li></ul>
  18. 18. Guidelines for your personal sites <ul><li>To friend or not to friend/follow </li></ul><ul><li>Settings </li></ul><ul><li>Watch your tone </li></ul><ul><li>It’s common sense </li></ul>
  19. 19. <ul><li>Executives: </li></ul><ul><li>provide support and resources to continuously keep its finger on the pulse of customer sentiment within social networks, and to effectively engage customers and solve issues via the new media.   </li></ul><ul><li>Directors/Leaders: </li></ul><ul><li>define center’s specific role in managing critical new channels </li></ul><ul><li>develop new strategies and initiatives to ready itself for the emerging social media </li></ul>Call Center Best Practices
  20. 20. Call Center Best Practices <ul><li>Directors/Leaders cont’d </li></ul><ul><li>agent hiring, training, workforce management and quality assurance must be carefully analyzed - and altered, where necessary - to ensure success in the social media environment. </li></ul><ul><li>new tools and platforms will need to be evaluated and implemented.   </li></ul>
  21. 21. Call Center Best Practices <ul><li>Supervisors : The Unsung Heroes </li></ul><ul><li>convert social media talk and strategy into action. This includes getting agents ready for the new role; helping agents to continually improve via coaching; and keeping staff engaged and motivated during this challenging transitional period. </li></ul><ul><li>Assist with such higher level processes: technology selection, customer satisfaction measurement, and management as it relates to social media interactions. </li></ul>
  22. 22. Call Center Best Practices <ul><li>Supervisors cont’d </li></ul><ul><li>Training: Develop Assessment tools to determine: </li></ul><ul><li>If need dedicated social media specialist positions, or add duties to existing staff members </li></ul><ul><li>Best qualified agents who have proven that they truly understand and respond appropriately to customer sentiment and needs, as well as grasp of social media sites and tools. </li></ul>
  23. 23. Call Center Best Practices <ul><li>Supervisors </li></ul><ul><li>Training cont’d </li></ul><ul><li>Corporate social media strategy </li></ul><ul><li>The call center’s specific policies and practices for social media-based customer interactions. </li></ul><ul><li>Review social media norms, and the specific culture and rules of each social media site in which agents will be interacting with customers.  </li></ul>
  24. 24. Call Center Best Practices <ul><li>Invest in a social media monitoring/interaction application. </li></ul><ul><li>Once you “hear” what’s being said, you can easily interact with online consumers - providing proactive service/support, as well as damage control before customer concerns and complaints “go viral.&quot;   </li></ul><ul><li>Typical social media monitoring applications feature advanced text analytics that can detect key words and phrases that are relevant to a particular company </li></ul>
  25. 25. Call Center Best Practices <ul><li>Vendors leading the way in social media applications for call centers: </li></ul><ul><li>, RightNow, Radian 6, Visible Technologies, Oracle and SAP.'s “Service Cloud” customer service application is able to connect directly to Facebook and Twitter.  </li></ul>
  26. 26. Call Center Best Practices <ul><li>With these tools, </li></ul><ul><li>  A call center agent can: monitor conversations over these sites while simultaneously viewing data in a sales app that provides in-depth product/service information to help answer questions. </li></ul><ul><li>The agent can then post those answers to Twitter, resolving the problem not only for the customer in question, but also for customers to whom the original customer is connected who might be experiencing similar issues.  </li></ul>
  27. 27. Call Center Best Practices <ul><li>Additional Steps: </li></ul><ul><li>Create a uniform corporate presence on key social media sites.  </li></ul><ul><li>Create your own company-hosted, customer-to-customer social networking communities </li></ul><ul><li>Develop sound QA processes for social media interactions. </li></ul><ul><li>  </li></ul>
  28. 28. Call Center Best Practices <ul><li>Additional Steps: </li></ul><ul><li>Incorporate CRM into your social media strategy. </li></ul><ul><li>Determine: </li></ul><ul><li>Why are you participating? </li></ul><ul><li>What percent of your customer base uses which sites?  </li></ul><ul><li>How can social media improve the customer experience? </li></ul><ul><li>Will social media help you build and reinforce your brand? </li></ul>
  29. 29. Call Center Best Practices <ul><li>Determine: </li></ul><ul><li>How can you support agents in monitoring and responding to social media? </li></ul><ul><li>How can social media help you build your knowledge base? </li></ul><ul><li>What protocols are in place to help agents determine when and how they should respond? How can agents use the knowledge base to support conversations? </li></ul>
  30. 30. Call Center Best Practices <ul><li>Ultimately, the goal of your social media efforts is to listen to customer concerns, respond to their needs, and solve their problems. </li></ul>
  31. 31. Questions?? <ul><li>Resources </li></ul><ul><ul><li>International Customer Management Institute </li></ul></ul><ul><ul><li>Nielson Online </li></ul></ul><ul><ul><li>Society for New Communications Research </li></ul></ul><ul><ul><li> eCRM Guide. </li></ul></ul><ul><ul><li> Social Media Today </li></ul></ul><ul><ul><li> ZDNet </li></ul></ul><ul><ul><li> Social Examiner </li></ul></ul><ul><ul><li> Mashable </li></ul></ul><ul><ul><li> Hubspot </li></ul></ul>
  32. 32. <ul><li>Thank you! </li></ul><ul><li>Liz DeLoach </li></ul><ul><li> </li></ul><ul><li>[email_address] </li></ul><ul><li>Twitter: @LizDeLoach </li></ul><ul><li>(843)532-9335 </li></ul>