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Your curriculum vitae - make it shine


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Faculty Development Seminar Series - This presentation will describe the core content that should appear in the Curriculum Vitae (CV) of residents, graduate students, and faculty members involved in contemporary academic medicine. A Recommended format will be presented, along with the rationale for using this standard format. Consideration will be given to the many potential uses of a well-polished CV, and how one's CV may evolve over the course of a long career. Suggestions will be given about how and why to keep your CV up-to-date.

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Your curriculum vitae - make it shine

  1. 1. Your Curriculum Vita: Make it Shine (accurately)! Jeannette M. Shorey II, M.D. Associate Provost for Faculty
  2. 2. You get one chance to make a good first impression - on paper, and then hopefully in person
  3. 3. So – what is a CV?  A well-formatted and conventionally formatted document that provides a succinct summary of your  Educational experiences and degrees earned  Professional experiences  Professional “products” (in all academic mission areas)  Community services (consider)  A résumé in the corporate world – “a fine reduction sauce”  A Curriculum Vita in academia – becomes a lengthy document as your career progresses
  4. 4. Your CV, in general  Simple, clean, neat  Avoid the temptation to pad or obfuscate  Explain the gaps  Formatting should make it easy for your readers  Check grammar and spelling  Avoid abbreviations  If you think an abbreviation helps, spell out the term the first time you use it, then follow the term with the abbreviation in parentheses. For example: Reynolds Institute on Aging (RIOA)  Assure that your CV demonstrates your current focus of interest and activity
  5. 5. Multiple uses for your CV  Searching for the right residency  Searching for the right fellowship  Searching for the perfect job!  Should you chose a career in academic medicine:  You will seek promotion (several times)  You may apply for grants (biosketch)  You’ll be invited to serve as a “visiting professor”  You’ll want to join a professional society or academy  You’ll be nominated to receive an honor or award
  6. 6. Keys to having a polished CV Assure that your CV is well-formatted Keep your CV constantly up-to-date
  7. 7. Why use a conventional format?  Demonstrate that you’re an “academic insider” – you know the convention!  More importantly: senior people who will read your CV with purpose will easily find what they need – because it is where they expect to find it.  Some universities will require that you use “their” format  Association of American Medical College’s format (conventions may differ in other health professions – consult “promotion & tenure” experts in your college)  What to include? All applicable parts of the AAMC format  What NOT to include:  Anything that could result in discrimination against you, or identity theft  Fluff  Misrepresentations
  8. 8. AAMC format ae.html GREAT help – format, tips, educator’s portfolio, biosketch, executive summary and more First Name Last Name (credentials, in order obtained) Street Address City, State, Zip Code (area code) phone number Email address (consider whether to use your work address, home address, or both) No mention of your:  Age/birthdate  Race, ethnicity, country of origin, or citizenship  Marital status and whether you have children
  9. 9. Parts to include, regardless of the stage of your career Pay attention to the conventions: some parts should be listed in chronologic order (oldest to most recent) and some parts in reverse-chronologic order (most recent to oldest)  Education (in reverse chronologic order) – for example 2008-2010 Fellowship, Your University, City, State 2005-2008 Residency, Your University, City, State 2001-2005 M.D., Your University, City, State 1997-2001 B.A., Your College, City, State  Current Position 2010 - Director, Center for Whatever Your medical school or university City, State
  10. 10. Parts to include, regardless of the stage of your career  Professional Experience (in reverse chronologic experience – these are jobs you have held. For example:) 2004- Associate Dean for CME & Faculty Affairs University of Arkansas for Medical Sciences College of Medicine Little Rock, AR 2002-2004 Staff physician Donald W. Reynolds Center on Aging University of Arkansas for Medical Sciences Little Rock, AR 1995-2001 Primary Care Residency Program Director Brigham & Women’s Hospital and Harvard Pilgrim Health Care Boston, MA 1992-1995 Internal Medicine Residency Program Director Beth Israel Hospital Boston, MA
  11. 11. Subsequent parts will vary, depending on your career choices  Academic Appointments (in reverse chronologic order – these are formal appointments) 2011 - Professor Department of Internal Medicine University of Arkansas for Medical Sciences Little Rock, AR 2002-2011 Associate Professor Department of Geriatrics University of Arkansas for Medical Sciences Little Rock, AR 1999-2001 Assistant Professor Department of Ambulatory Care and Prevention Harvard Medical School Boston, MA 1986-1999 Clinical Instructor Department of Internal Medicine, Beth Israel Hospital Harvard Medical School Boston, MA
  12. 12. Variable parts – in conventional order  Other Positions and Employment (list academic employment as well as employment outside of academia in reverse chronological order, noting position held, employer, location) 1976-1979 Laboratory Technician Dr. Jerry Trier Brigham & Women’s Hospital, Gastroenterology Lab Boston, MA 1975-1976 Class room teacher Children’s School of Science Woods Hole, MA
  13. 13. Variable parts – in conventional order  Certification and Licensure (chronologic order) 1986 Diplomate, American Board of Internal Medicine Recertification 2010 1986-2001 Commonwealth of Massachusetts Medical License 2001 – present Arkansas State Board of Medicine – Medical License  Professional Memberships and Activities (List these, in groupings by professional organization, in reverse chronological order, noting leadership positions and other positions held. This section may also include editorial activities.) 1989 American Academy on Communication in Healthcare Vice President 1994-2000 Board of Directors 1994-2001 1986-present Society of General Internal Medicine 1986-present American College of Physicians, member Elected to Fellowship in the ACP 2015
  14. 14. Variable parts – in conventional order  Honors and Awards (chronological order; start with significant awards you received in college, proceed from there)  Committee Assignments and Administrative Services (reverse chronological order)  Within national professional organizations  Within your home institution  Educational Activities (reverse chronological order – see details; granularity will change over time)  National/International  Local/Regional  Grants and Contract Awards (reverse chronological order – see details)  Date range; role (e.g. PI or Co-I); amount of the grant award  Editorial Board Appointments (reverse chronological order)
  15. 15. Variable parts – in conventional order  Publications (in chronological order) – number these, bold your name on multi-author publications. Follow this hierarchy of publications  Peer-reviewed journal articles  Non-peer-reviewed journal articles  Books, book chapters, and monographs  Educational materials, nationally and locally published  Published abstracts
  16. 16. Variable parts – in conventional order (Publications, continued)  Abstracts and Presentations Oral Presentations National/International Meetings Local/Regional Meetings Posters National/International Meetings Local/Regional Meetings  Other Creative Products (if peer-reviewed, annotate method)  Patents and Technology Transfer (in chronologic order)  Community Service If you have not contributed in one of these categories – simply omit the category on your CV
  17. 17. Questions about formatting your CV?
  18. 18. When will you make an entry in your CV?