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Voices kaczmarczyk

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Presentation at Global Tech Women Voices 2015 Conference

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Voices kaczmarczyk

  1. 1. Strategies for Keeping a Laser Focus on Your Vision Without Going Crazy Lisa Kaczmarczyk, PhD Evaluation and Assessment Consulting www.lisakaczmarczyk.com @lisakaczmarczyk Voices – March 9, 2015
  2. 2. I needed a strategy that: Provides feedback Supports boundary setting Stresses prioritization Is easy to maintain Is flexible Reduces stress Drives the vision Works day to day
  3. 3. 3-Level Activity Prioritization Level 1. Ongoing Projects & Tasks Level 2. Weekly Activities & Tasks Level 3. Daily Activities & Tasks Strategic Time Organization for the Solopreneur Using:
  4. 4. 3-Level Activity Prioritization for the Solopreneur Level 1: Ongoing Projects & Tasks (it’s more than a list) Initial Creation: Hardest part, but not that hard Maintenance: Simple; it’s a daily habit
  5. 5. Brain Dump all Projects Leave nothing out – Categorize them Professional - Current Concrete Projects Project A Project B Project C Personal - Current Concrete Projects Project A Project B Future Projects (2 – 3 yrs out) Project A Maybe Sometime I’ll do this
  6. 6. Ongoing Projects Example Brain Dump Current Concrete Projects Professional - UX Speakeasy Board / Meetups - Voices Conference - Franklin School District – Evaluation - SciComm - Lacework Inc. - Evaluation - ACM Inroads Magazine - ACM Ed Council Diversity Task Force …
  7. 7. Brain Dump all Tasks for Current Projects Leave nothing out – Assign them Professional Project A Task A Task B Task C Task D Project B Task A Task B Task C
  8. 8. Brain Dump all Tasks Leave nothing out – Assign them Professional Project A Task A Task B Task C Task D Project B Task A Task B Task C What have I forgotten? How many projects do I have? What needs to be added? Which ones generate income? No Wonder I’m Going Crazy Is it relevant to my vision? Am I really working on it? Should I keep it?
  9. 9. Ongoing Projects and Tasks Example with Tasks Added Last Reviewed & Revised: 2/27/2015 Current Concrete Tasks and Projects Professional - Voices Conference - Test run logistics : March 2 - Finish slides: by March 8; send to DK - Do presentation March 9 - Franklin School District – Evaluation - Analyze spring Pre surveys - Analyze spring Post surveys - Write up Pre survey results - Write up Post survey results …
  10. 10. 3-Level Activity Prioritization Level 1: Ongoing Projects & Tasks Level 2: Weekly Activities & Tasks (when the rubber hits the road) Friday afternoon – last thing
  11. 11. Ongoing Projects and Tasks On Friday identify priority tasks Last Reviewed & Revised: 2/27/2015 Current Concrete Tasks and Projects Professional - Voices Conference - Test run logistics : March 2 - Finish slides: by March 8; send to DK - Do presentation March 9 - Franklin School District – Evaluation - Analyze spring Pre surveys - Analyze spring Post surveys - Design interview protocol - Schedule 6 interviews … Priority for the coming week
  12. 12. Priorities For Next Week Franklin – Eval: - Analyze spring Pre surveys : Tues, Wed - Analyze spring Post surveys: Friday Voices: - Presentation: Monday Inroads AE meeting - Send out agenda: Tues - Facilitate meeting: Wed - Put up doodle for next meeting: Thurs SBC legal workshop: Tues am PRISM: - Skype call: Wed - Prep for call: Wed am … Write out Next Week’s Priorities
  13. 13. Instills Organization Provides Insight Creates Boundaries Removes the Fluff Allows for Scribbling Chuck It Next Friday
  14. 14. 3-Level Activity Prioritization Level 1: Ongoing Projects & Tasks Level 2: Weekly Activities & Task Organization (Friday afternoon – last thing) Level 3: Daily Activity & Task Organization (keeping it real) (Every weekday afternoon – last thing)
  15. 15. Flexible Focused Fast
  16. 16. Clear what didn’t get done Very satisfying Chuck it at the end of the day Flexible Focused Long Term Learning tool
  17. 17. Friends who think you don’t work Dangers, Warnings, Pitfalls Obsessive compulsive list procrastination Expecting to Get It PerfectNot asking for support Talking to yourself Back sliding
  18. 18. • Keep the Ongoing Projects & Tasks List Up to Date • Weekly Activity Priority Generation: 10 Minutes • Daily Activity List Generation: 5 Minutes • Ongoing Projects & Tasks Updating: Mere Seconds
  19. 19. • Keep the Ongoing Projects & Tasks List Up to Date • Weekly Activity Priority Generation: 10 Minutes • Daily Activity List Generation: 5 Minutes • Ongoing Projects & Tasks Updating: Mere Seconds • Schedule Meetings F2F OUT - EVERY Day • Know the 2 out of 3 Rule for when to hire help: - You’re truly lousy at something - Help saves at least 2: Time, Money, Stress
  20. 20. • Keep the Ongoing Projects & Tasks List Up to Date • Weekly Activity Priority Generation: 10 Minutes • Daily Activity List Creation: 5 Minutes • Ongoing List Updating: Mere Seconds • Schedule Meetings F2F OUT - EVERY Day • Know the 2 out of 3 Rule for when to hire help: - You’re truly lousy at something - Help saves at least 2: Time, Money, Stress Declare Certain Times Off Limits for Lists Don’t Obsess Over Any Of This
  21. 21. 3-Level Activity Prioritization Level 1. Drives the Vision Ongoing Projects & Tasks Level 2. The rubber hits the road and sticks Weekly Activities & Tasks Level 3. Keeps it real Daily Activities & Tasks Strategic Time Organization for the Solopreneur using
  22. 22. It’s Your Vision Be Laser Focused and Not Go Crazy You Can
  23. 23. It’s Your Vision Be Laser Focused and Not Go Crazy You Can Thank You

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