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Accessing Materials


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Accessing Materials

  1. 1. Accessing Library and Information MaterialsAt the end of thistutorial, you will be ableto:• Find materials in the Linscheid Library• Print full-text articles• Order materials via Interlibrary Loan
  2. 2. About this TutorialStudents:This tutorial will: • help you locate materials in the library • help you find articles in online databases • show you how to order materials through our interlibrary loan service It should take you about 20 minutes to completeFaculty: • This tutorial was made using Microsoft PowerPoint 2007. • This purpose of this tutorial is to familiarize students with the university’s online catalog and the physical location of the materials, and provide brief overviews of how to print full-text articles found on the library databases and how to utilize interlibrary loan services. This tutorial meets the following ACRL standards: 1.1.c 2.1.c 1.2.b 2.1.d 1.2.c 2.2.b 2.1.a 2.2.e 2.1.b 2.3b
  3. 3. What to watch for…Checkpoints – Notes – These are opportunities to These are to let you know test your knowledge and there is important information check your progress. you need to know about what is being covered.
  4. 4. The online catalog helps you find books and other materials, while searching the databases helps you find articles and other helpful information.Now that you’ve foundwhat you want, how doyou actually access thematerials? This tutorialwill show you!
  5. 5. Generally, there are three ways to access information: …in the physical library, …electronically, …via Interlibrary Loan (ILL). This tutorial will discuss these three options.
  6. 6. When you search the CatPac (ECU’s online catalog), you generally search for books or government documents. Each item has a call number. Call numbers • are a unique number for each item • tell you the location of the item • are based on a letter/number system • are arranged by subject
  7. 7. Reading Call Numbers The first section of the call number represents the subject of the book. The second section often represents the authors name, and the last section is generally the date of publication.In this example of a call number, thebook is "What you need to knowabout developing study skills" byMarcia J. Coman published in 1991.LB2395 represents the subject(Methods of Study), .C65 representsthe authors last name (Coman), and1991 is the year of publication.
  8. 8. Shelving/Filing Rules of Call numbers Single letters are filed before double letters: --------------------------------------------------------------------The second part of a call number is made up of a number that mayhave one or more digits. This line is read numerically.A call number with a smaller number is shelved before one that has alarger number. Some of these numbers may be divided by a decimal;these are also read numerically.
  9. 9. Test your skills:Click the book below and see if you can put the books in order according to the call numbers.
  10. 10. Sometimes the GREAT!library may not So now what do I do?have a book youare looking for. You can request the book through interlibrary loan, which you will learn about later in this tutorial. And if you think this is a resource that the library should own, you are welcome to suggest a purchase.
  11. 11. Searching DatabasesWhen you are searching for journal articles, there areseveral possible ways to access the actual article. In thesearch result below, the article is available in HTML FullText, PDF Full Text, and on the shelf in the library(represented by the CatPac logo). Let’s look at these options one at a time.
  12. 12. HTML Full TextHTML Full Text gives you all the text of the article but will not giveyou the formatting of the original article.If the article contains graphs, tables, pictures, etc, you will most likelynot see these in the HTML version.
  13. 13. PDF Full TextThe PDF Full Text version will give youan exact copy of the original document,including all pictures, graphs, charts, etc.
  14. 14. To print a PDFdocument, click on theprinter icon in the PDFmenu.
  15. 15. Library CatPacIn this example, you also see a link to the CatPac. This means thatLinscheid Library has some issues of this journal. The library mayhave started or stopped the subscription before this article wasavailable.If you click on the link, you will see what issues of this publication thelibrary has.
  16. 16. The journal title isLibrary Trends.The volume number is58.You can see that thelibrary has this volumeon fiche.
  17. 17. Sometimes, you find articles that you cannot access through full text, andthe library does not have a copy.In the example below, there are no links to full text and the library doesnot have the journal. What do I do now? Don’t stress! There is another option. Many of the databases have an interlibrary loan or ILL option built in. Interlibrary loan is a service available in most libraries. To use Linscheid Library’s ILL service, you must currently be a student, or faculty or staff member.
  18. 18. Requesting ILLFirst, make sure the library does not have the materialyou are looking for.Just because what you are looking for isn’t in thedatabase, doesn’t mean that the library doesn’t havea copy. A quick check of the CatPac could save youa lot of time.
  19. 19. Interlibrary Loan Form By selecting the ILL icon you will get this page, which already has most of the information filled out for you. You fill out your personal information and click submit. The library that fills your request will create a PDF copy of the article and send it to your email address.
  20. 20. Interlibrary Loan It takes time to process ILL requests and have the information sent to you. Most ILL items take anywhere from 3-7 days for processing, so when you fill out the form you need to give them at least a week or they cannot process your request.
  21. 21. For some databases there isn’t a built-in ILL option. In this case, youmay order the article (or other types of documents, like books thelibrary doesn’t own) through the library website.
  22. 22. If you need to order somethingother than a book or anarticle, click the link to the ILL pageto access other types of forms. Then choose the appropriate form.
  23. 23. Interlibrary loan services are only available to ECU students, staff, and faculty. To prove your ECU affiliation, you’ll have to loginwith your last name and the last 6 digits on the back of your ID card.
  24. 24. Fill out the form as completely as possible.Use the citation from your search to find all therelevant information.
  25. 25. That’s all there is to it! ILL will inform you via your CAMPUS email address when your materials arrive. The materials should be picked up at the Circulation Desk as soon as possible. The Linscheid Library does not charge a fee for interlibrary loan services. Occasionally materials can only be received from a library that charges lending fees. You would be responsible for these charges, but you will be notified before we process the request. You can then decide whether or not to proceed.
  26. 26. In this tutorial you learnedhow to: • Find materials in Linscheid Library • Print full-text articles • Order materials via Interlibrary Loan