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SALAD: My experience collecting and providing access to electronic Arizona government documents

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SALAD: My experience collecting and providing access to electronic Arizona government documents

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ASU Libraries’ Government Documents Service is home to SALAD – the State and Local Arizona Documents online collection! Building on an existing print collection which initially languished in the digital age, SALAD brings together invaluable online information plucked from city, county, state, and quasi-governmental agencies all over Arizona. As the former Library Information Specialist Lead I was given responsibility for building the collection, and working with an original cataloger, jump-started making these documents available to the public through ASU Libraries’ Digital Repository. Learn about the process and this “hidden treasure” of a collection. Six thousand documents and growing!

ASU Libraries’ Government Documents Service is home to SALAD – the State and Local Arizona Documents online collection! Building on an existing print collection which initially languished in the digital age, SALAD brings together invaluable online information plucked from city, county, state, and quasi-governmental agencies all over Arizona. As the former Library Information Specialist Lead I was given responsibility for building the collection, and working with an original cataloger, jump-started making these documents available to the public through ASU Libraries’ Digital Repository. Learn about the process and this “hidden treasure” of a collection. Six thousand documents and growing!

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SALAD: My experience collecting and providing access to electronic Arizona government documents

  1. 1. SALAD my experience collecting and providing access to electronic Arizona government documents Lindsay O’Neill Library Information Specialist Lead 2013-2014 Government Documents Service Arizona State University Libraries Currently Instructional Design Librarian California State University, Fullerton
  2. 2. What is SALAD? Includes: • Transportation planning • Environmental impact studies • Annual reports • Statistics • And more! Arizona Game & Fish Doing Things to a Bald Eagle
  3. 3. A Short History of SALAD Print Collection • Pre-1970s: Collecting begins • Today: 18,000+ titles in the collection – Holdings span Arizona Territory to present day – Continuing efforts to collect print, but electronic is preferred
  4. 4. A Short History of SALAD Digital Collection • 2000-ish: Print starts to decline • 2006: SALAD digital repository proposed • 2012: ASU Digital Repository goes live • Today: – 6,700+ electronic docs collected – 1400+ titles available online Behold the Internet!
  5. 5. How did I get here?
  6. 6. Making the SALAD Bigger Browse • Systematic browsing Download • Download one-by-one Describe • Collect metadata Catalog • Catalog and upload
  7. 7. Browse • Systematic exploration of government websites • Wayback Machine to discover previous versions/issues archive.org
  8. 8. Download • Save PDFs to shared drive • Merge multiple PDFs as necessary – time consuming!
  9. 9. Describe • Plain text file with URL and any notes • Organize in folders by government entity and department
  10. 10. Catalog • Cataloger accesses files on shared drive • Creates bib record and uploads to ASU Digital Repository
  11. 11. Sometimes collecting for SALAD felt like this.
  12. 12. And sometimes it felt like this.
  13. 13. Results • In 1.5 years, I collected 1,890 new documents • I grew the SALAD collection by 39% • I developed workflows in collaboration with the cataloger • I gained an appreciation for the wonders of GovDocs Teamwork!
  14. 14. Questions? You can also email me: jloneill@fullerton.edu
  15. 15. SALAD • libguides.asu.edu/salad • repository.asu.edu/ collections/16

Editor's Notes

  • Proposal: ASU Libraries’ Government Documents Service is home to SALAD – the State and Local Arizona Documents online collection! Building on an existing print collection which initially languished in the digital age, SALAD brings together invaluable online information plucked from city, county, state, and quasi-governmental agencies all over Arizona. As the former Library Information Specialist Lead I was given responsibility for building the collection, and working with an original cataloger, jump-started making these documents available to the public through ASU Libraries’ Digital Repository. Learn about the process and this “hidden treasure” of a collection. Six thousand documents and growing!
  • http://www.azgfd.gov/w_c/nongameandendangeredwildlifeprogram/Raptors/ArizonaBaldEagleManagementProgramDemographicStudies.shtml
  • Say pre-1970s onward because it dates back to Matthews Library, but wasn’t split off as its own thing until 1975.
    http://upload.wikimedia.org/wikipedia/commons/e/e2/Arizona_Territory_seal_c1864.jpg
  • http://th05.deviantart.net/fs70/PRE/i/2012/232/0/a/welcome_to_the_internet__please_follow_me_by_sharpwriter-d5buwfu.jpg
  • https://www.tumblr.com/search/once+in+a+lifetime

    Department used to be big with several librarians. I had my MLIS and was promoted to Lead and assigned to reviving SALAD. I also got along well with the cataloger assigned to SALAD.
  • Overview of collection development workflow.
  • http://www.stewart.cs.sdsu.edu/step/peabody.jpg
  • http://2.bp.blogspot.com/-rtALaDBnGqs/U6Or9842xSI/AAAAAAAAFhk/IKq4I2vWoBQ/s1600/5514.png
  • http://fb-addicts.com/tagit/media/Describe%20our%20friendship%20in%203%20words.jpg_1312189364.jpg
  • http://pc.blog.zemows.org/files/2013/02/backstage.jpg
  • http://www.fatherlyadviceandrants.com/wp-content/uploads/2011/09/This-is-what-you-look-like-right-now.jpg
  • http://cdn3.dogomedia.com/pictures/9613/content/questionsfry-panique-questions.jpg?1327098220

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