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Managing your information: session 1


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A workshop for first-year PhD students on ways of storing and organising information.

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Managing your information: session 1

  1. 1. Managing your information: a workshop for first-year Ph.D. students Session 1 Emma Coonan Cambridge University Library
  2. 2. Teresa’s approach <ul><li>How do you: </li></ul><ul><li>Organise your literature? </li></ul><ul><li>Decide a paper is worth reading ? </li></ul><ul><li>Know what is useful from that paper? </li></ul><ul><li>Organise what you know ? </li></ul>
  3. 3. Course content <ul><li>Session 1: managing found/published information </li></ul><ul><li>Session 2: managing the information you generate </li></ul><ul><li>store – organise – retrieve – synthesize </li></ul>
  4. 5. Session content <ul><li>Information issues </li></ul><ul><li>Literature searching and critical evaluation </li></ul><ul><li>Active reading: skimming and tagging </li></ul><ul><li>Storing your information </li></ul>
  5. 6. Information issues <ul><li>“ A man will turn over half a library to make one book” </li></ul><ul><li>~ Samuel Johnson </li></ul>
  6. 7. Your literature search <ul><li>Where did you look? </li></ul><ul><li>What kind of search terms (search strategy) did you use? </li></ul><ul><li>How satisfied were you with the number of results? </li></ul><ul><li>How satisfied were you with the quality of your results? </li></ul>
  7. 8. Unknown unknowns “ There are known knowns . These are things we know that we know. There are known unknowns . That is to say, there are things that we now know we don’t know. But there are also unknown unknowns . These are things we do not know we don’t know.”
  8. 9. Step 1: Triage search results <ul><li>Apply initial evaluation criteria: </li></ul><ul><li>Date or currency </li></ul><ul><li>Journal impact/quality </li></ul><ul><li>Author </li></ul><ul><li>Keywords in title/abstract </li></ul><ul><li>Other … ? </li></ul><ul><li>Decide – keep or discard? </li></ul>
  9. 10. Step 2: Skim and scan <ul><li>Not possible to read everything </li></ul><ul><li>To decide a paper is worth fully reading : </li></ul><ul><ul><li>Skim abstract and introduction </li></ul></ul><ul><ul><li>Look at figures and tables </li></ul></ul><ul><ul><li>Read conclusions </li></ul></ul>
  10. 11. Step 3: Keep a critical distance <ul><li>Be ruthless: ask “what’s in it for me?” </li></ul><ul><li>Tag each paper with keywords that reflect the relevance it has for you </li></ul><ul><li>Be alert to white rabbits! </li></ul>
  11. 12. Saving and storing your information
  12. 13. Saving and storing your information
  13. 14. Saving and storing your information
  14. 15. Saving and storing your information
  15. 16. Reference management software Papers