Pathways to Online Information: A Collaborative Project for E-Resources
POI Pathways to Online Information: a Collaborative Project for E-Resources http://epoi.hawaii.eduSteven Seifried, PhD,1 Virginia M. Tanji, MSLS, MEd,1 Annis Lee Adams, MA, MLIS;1 Carolyn Ching, MA, MLIS,2 Sarah Jansen, MLIS;2 Paul Wermager, MLIS, MPH,3 Jessica Hashimoto, MLIS, MBA3 1 John A. Burns School of Medicine, University of Hawaii at Manoa; 2Hawaii Medical Library; 3 Science & Technology Reference Department, University of Hawaii at Manoa, Honolulu, HI OBJECTIVETo create a single point of access for electronic biomedical resources for researchers,educators, practitioners, and students in Hawaii. Many of Hawaii’s healthcare professionals andstudents have access to both Hawaii Medical Library (HML) and the University of Hawaii atManoa (UHM) Library. Finding what resources were available from which library had becomeburdensome for patrons and librarians.CHALLENGES METHODS OBJECTIVE • Collaborating • Created a collaboration among HML (a • Working with non-librarians private, nonprofit subsidiary of a large • Learning the unique circumstances of healthcare system), the UHM Library, and each others organizations the John A. Burns School of Medicine • Finding common ground on content, • Garnered support from 13 healthcare- design, and scope related organizations, who agreed to post • Creating an attractive, efficient, user- links to ePOI on their websites and allowed friendly interface announcements to their employees and • Assuring good computing performance students • Defining the scope of holdings to include • Examined existing similar projects • Agreeing on vocabulary and fields for • Maintained a project book and meeting searching minutes, which facilitated efficient • Developing a data model to meet technical functioning of the multi-institutional project and librarian needs group • Establishing and maintaining an accurate • Downloaded records from LocatorPlus list of titles and holdings populated title-specific data, including • Including subject headings for thousands journal title abbreviations, and defined the of journals scope of the ePOI database • Communicating different types of access • Utilized reports from SerialsSolutions to restrictions maintain holdings data for HML and UHM Library; supplemented this with manual entry for data not contained in the SerialsSolutions reports • User authentication (EZProxy) is maintained at each library • Designed a minimalist layout that was modified based on patron feedback and pilot tests
TECHNICAL SOLUTION RESULTS • Title-specific data were extracted from ePOI is the only multi-institutional portal of LocatorPlus biomedical holdings in Hawaii. Users can • Titles selected for inclusion, but not search for e-books, e-journals, databases, and contained in LocatorPlus, were hand- websites available from the two libraries using entered a single portal rather than checking multiple • Holdings-specific data are regularly resource gateways. Initial user response has updated by merging SerialsSolutions been enthusiastic. reports and manually entered lists • Standard and custom reports are available to librarians ePOI FEATURESePOI Website: Written in ASP Microsoft IIS Webserver • Search by journal title, phrase, or Microsoft SQL Server 2000 abbreviation User-platform agnostic • Search by keywords in title and subject Section 508 (ADA) compliant headingsePOI Database Structure and Content: • Search using Boolean operators in 8 database object tables Advanced Search 16,000 titles in Title Table (not all held by • Browse alphabetical title list UHM or HML) • Limit search to particular library or free 12,468 Listings in Holdings Tables resources Data available for Administrative Uses • Link directly to the resource via proxy server e.g. holdings and use analysis authentication Maintains use metrics • Comprehensive User Guide e.g. user search types, search results, link-outs
UHM User Access UHM Proxy Server Manual Librarian Manual Librarian Challenge Entry via Webpage Entry via Webpage University ofHawaii Patrons (UHM) User Input Search Search Retrieve Search Results User Select Journal Provider Free Website ePOI for Journal Title-Specific Holding- listed by Title from ePOI Resource Holdings Data Specific Data and LIbrary Search ResultsHawaii MedicalLibrary Patrons (HML) HML & LocatorPlus UHM HML User data seed Serials Access HML Proxy Server Solutions Challenge Report DATA FLOW PRELIMINARY PATRON USAGE FUTURE WORK January - February 2004 was limited to word- • Further development of administrative of-mouth publicity and beta testing. Formal, reporting widespread announcement and advertising • Analysis of holdings and patron use occurred in March. patterns • Addition of health-related web sites • Consideration of broadening ePOI user Page Hits: Total = 20,265 3000 Searches: Total = 6,124 consortium to include other libraries with Link-Outs: Total = 2,907 health-related collections Average: 2500 3.4 Page Hits/Search 0.5 Link-outs/Search 2000 CONCLUSIONS Count 1500 Beta Test 1000 The ePOI project represents a successful example of public-private collaboration among 500 three entities and lays the groundwork for 0 future collaborative projects. Researchers, 2 4 6 8 10 12 14 16 18 20 students, healthcare professionals, and Week librarians are embracing the “one-stop Initial ePOI Usage Statistics shopping” of ePOI. Librarians from the local January 1, 2004-April 30, 2004 hospital libraries especially like the title abbreviation search feature because they can easily search using MEDLINE citations The project group is encouraged by these provided by their patrons. HML and UHM numbers, especially since the first two and a librarians will analyze usage statistics to help half months were limited to informal publicity with collection development. Data collection before the formal, widespread advertising took will also be used for research and evaluation place. of patron search behaviors. ____________________________________________________________________________ ePOI was made possible by a National Library of Medicine grant under its Internet Access to Digital Libraries program. Grant number LM007788-01.