Going PaperlessWith Law Practice Software Presented by: LexisNexis http://www.lexisnexis.com
Going Paperlessn The thought of a paperless ofﬁce has been around nearly as long as computers and the Internet.n Practice management software makes a practically paperless ofﬁce possible.
Before The Paperless Ofﬁcen Do paperless ofﬁces make good business sense?n Yes! Paper documents are inefﬁcient.n The manpower involved in sorting, ﬁling, re-ﬁling, misﬁling and searching for misﬁled documents can become astronomical.
Early Electronic Documents n Early electronic documents had problems too. n Large ﬁles were problematic when emailed and often bogged down network servers. n Because there was no longer an original, changes were untraceable and an audit trail was muddled. n Attorneys often worked off old copies so it was nearly impossible to carry changes over from one version to another.
Modern Practice Management Softwaren Modern practice management software eliminates these problems.n A single, electronic document is stored on the law ﬁrm’s server.n Changes are made to a single source so there’s no danger of parallel versions.
Document Distribution Methods n There are a couple methods of distribution for electronic document review. n The simplest is the hot potato method. A document is passed from person to person on a distribution list. Changes are easy, but this can take a long time to complete because changes are made one at a time. n Another method is known as the wide net. When using this method, reviewers edit the document and sign off simultaneously. This can be faster, but it can be problematic if two people request conﬂicting changes.
Advantages Of Practice Management Softwaren Advanced law practice software automates quite a few document management tasks, reduces errors and improves audit trails.n Documents are scanned, automatically named, stored in the proper folder and distributed to applicable recipients.n Changes are easily tracked and the original is safely stored away.n All modiﬁcations are made through the practice management software.
Beneﬁts To The Paperless Ofﬁcen A paperless ofﬁce means: n No more misﬁled documents. n Document searches can be done in minutes or seconds instead of days. n Electronic ﬁles are more accessible. n Electronic ﬁles are more secure.
Law Practice Softwaren Features such as document control, automated distribution and access permission have made the paperless legal ﬁrm a reality.n The law practice software that makes this possible is available to practices of all sizes.
About LexisNexisn LexisNexis is a leading provider of content- enabled workﬂow solutions designed speciﬁcally for professionals in the legal, risk management, corporate, government, law enforcement, accounting and academic markets.n Its software, such as law practice software and legal billing software, can help make the paperless legal practice a reality.