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LetterWriter
Table of content    Table of content ........................................................................................
1. Why use LetterWriter    1.1.      LetterWriter delivers what you need    LetterWriter is an MS Word plug-in that allows...
2. Word add-in    LetterWriter is a Word add-in (VSTO = Visual Studio Tools for Office). When the user opens a document in...
3. LetterWriter functionalities    3.1.    Fragment tree view    In the fragments tree view the user gets an overview of t...
3.3.      User Actions    User actions are triggered by selecting a node in the tree view and clicking on the right mouse ...
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Letter Writer White Paper

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Letter Writer White Paper

  1. 1. LetterWriter
  2. 2. Table of content Table of content ........................................................................................................................................................i 1. Why use LetterWriter ................................................................................................................................ 1 1.1. LetterWriter delivers what you need .................................................................................................... 1 1.2. LetterWriter advantages ....................................................................................................................... 1 1.3. Business advantages .............................................................................................................................. 1 2. Word add-in ............................................................................................................................................... 2 3. LetterWriter functionalities ....................................................................................................................... 3 3.1. Fragment tree view ............................................................................................................................... 3 3.2. Fragment preview.................................................................................................................................. 3 3.3. User Actions ........................................................................................................................................... 4LETTERWRITER PAGE ILETTERGEN NV 31/ 05 /2 01 1
  3. 3. 1. Why use LetterWriter 1.1. LetterWriter delivers what you need LetterWriter is an MS Word plug-in that allows end-users to select predefined fragments and include them, with variables filled in on generation time, in their document. LetterWriter allows you to: • Select/Deselect predefined fragments • Mutually exclusive fragments: choose between a subset of fragments from which maximum one fragment can be added. Adding a fragment of this subset may or may not be mandatory. • Insert modifiable fragments • Preview fragments you wish to insert • Select attachments 1.2. LetterWriter advantages  Nothing changes for the end-user. He or she can keep on working in the standard Word environment. He can apply al Word functionalities on his or her document.  Ability to add pre-defined text blocks in your generated document. This ensures that the user always uses the right and most recent fragment.  Text blocks can be secured in the generated document, so that they cannot be changed anymore by the user who validates/completes the document.  Mutually exclusive fragments: choose between a subset of fragments from which maximum one fragment can be added. Adding a fragment of this subset may or may not be mandatory.  Attachments that are linked to an inserted text block are automatically added to the end of the document, so they cannot be forgotten.  The user gets to see a preview of each fragment, so he doesn’t need to open an extra application to know which paragraph he is adding in the document. 1.3. Business advantages LetterWriter offers automatic-creation of personalized documents that contain exactly the information your customer needs. This has several advantages for your organization:  Improved customer service, because LetterWriter helps you to respond more quickly and accurately to your customers needs.  Easy, creative editing ensures that your document authors have user-friendly and well-known tools at their disposal to create correct standard documents, so you are assured of a correct layout, without any compromises.  Variable document content, because LetterWriter constructs personalized documents on the fly, according to your business rules, ensuring that data on your documents is always up-to-date.  LetterGen helps your business make sure that your employees only insert legally correct paragraphs to the documents.  Because LetterGen requires you to add all mandatory paragraphs into the document before you save the document, your business can control all outgoing communications.LETTERWRITER PAGE 1LETTERGEN NV 31/ 05 /2 01 1
  4. 4. 2. Word add-in LetterWriter is a Word add-in (VSTO = Visual Studio Tools for Office). When the user opens a document in MS Word that’s compatible with the LetterWriter application, the LetterWriter pane will appear automatically at the left hand side of the MS Word window. In the LetterTools menu there is a LetterWriter button that allows the user to show or hide the LetterWriter pane: LetterWriter is a multilingual application, which uses the user’s default language automatically. In LetterWriter version 1.0 Dutch, French and English are the supported languages. When the user’s language isn’t supported, the application will be in English as default language.LETTERWRITER PAGE 2LETTERGEN NV 31/ 05 /2 01 1
  5. 5. 3. LetterWriter functionalities 3.1. Fragment tree view In the fragments tree view the user gets an overview of the fragments that can be inserted into the document. Hovering over a node will display a tooltip to the user with extra information about the fragment. 3.2. Fragment preview When you select a fragment node in the tree view you will see the preview of this fragment in the preview window.LETTERWRITER PAGE 3LETTERGEN NV 31/ 05 /2 01 1
  6. 6. 3.3. User Actions User actions are triggered by selecting a node in the tree view and clicking on the right mouse button.  Inserting a fragment o When a fragment is added, the addendums linked to the fragment are added automatically at the end of the document respecting an alphabetical sorting order. o When the same addendum belongs to more than one fragment, it only will be added once to the document. o A fragment can only be added once into the document, which renders duplications impossible’.  Inserting a group fragment o Only one fragment of a group can be added into the document. When a group fragment is added to the document, all the other fragments belonging to that group are automatically removed from the document. o A fragment can belong to only one group.  Deleting a fragment o When a fragment is deleted, the addendums linked to the fragment are deleted automatically because they have become irrelevant. o When the same addendum belongs to more than one fragment, it will only be deleted when the last fragment in the document containing this addendum is deleted.  Selecting a fragment  Refreshing the tree view  Saving the document o The document can only be saved when all the mandatory groups are inserted into the document.LETTERWRITER PAGE 4LETTERGEN NV 31/ 05 /2 01 1

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