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Using Social Media in State and
Local Programs
Public Affairs Council
#PAC09
Lee Aase
Manager, Syndication and Social Media
Mayo Clinic
September 17, 2009

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Topics as Advertised
• How do you create internal policies
(and practices) that support the use of
social media in government relations?
• Who would maintain and oversee your
social media strategy?
• Should you incorporate user and
posting policies? Moderate comments?
• How can you measure ROI given tight
budget constraints?
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Goals (Negatively stated): Prevent
you from concluding that social
media tools...
• ...aren’t worth your investment of
time and money
• ...are too “out there” or risky for your
organization
• ...are beyond your capability to
implement, either because of cost or
complexity
• ...are optional
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Goals (Positively stated): Show
you that social media tools are...
• Immensely powerful
• Consistent with Mayo Clinic heritage
• Consistent with your organization’s
values (or should be)
• Free (or ridiculously inexpensive)
• and...
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About Lee Aase (@LeeAase)
• B.S. Political Science
• 14 years in politics and government at
local, state, national levels
• Mayo Clinic since April 2000
• Media relations consultant
• Manager since 2004
• Media Relations/Research Comm
• Syndication and Social Media
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A Grandpa who appreciates the
power of Facebook...
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Disclaimers
• These results not typical
• Use as directed
• Read and follow label directions
• Side effects may include vertigo, watery
eyes, crackberry thumb and iPhone
application addiction
• Social media tools are an essential part of a
balanced communications diet
• If insufficient media coverage persists,
consult your communications doctor
• Your mileage may vary
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The Most Important Word (and
Book Recommendation) in Web 2.0
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Star Tribune Values and The
Changing Media Landscape
• 1998 $1.2 Billion
• 2006: $530 Million
• Emerged from
bankruptcy this
week
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Genius Optional
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The MacGyver Mindset
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Tools Christian didn’t mention...
• Slideshare.net: YouTube for
presentations - how this presentation
is available on my blog
• Skype
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Twitter vs. Facebook
• Facebook is primarily for
strengthening existing connections
(or re-establishing former ones.) For
your friends.
• Twitter enables you to connect with
people who have common interests.
For the friends you don’t know yet.
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Twitter vs. Blogs
• Twitter is a micro-blogging platform.
• Limited length reduces writer’s/artist’s
block
• Blogs provide opportunity for more
thoughtful reflection and development
• Tweeting = great way to take notes
on a live event
• Blog = platform for review/synthesis
• Twitter = great for spreading word
about posts
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5 Reasons Twitter Beats Email
• “Brevity is the soul of wit” - and of
Twitter
• No expectation to read and respond to
everything
• Conversations open and discoverable
• Direct messages can reach recipients
with priority
• Blocking or unfollowing punishes
abuses
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Twitter Hashtags
• Enable easy gathering, especially
around an event, such as:
• #hcsm
• #MnAging or #MHA09 - TODAY
• Follow in search.twitter.com or log
into room on Tweetchat.com
• Create a hashtag simply by using it
in a tweet
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Twitter Etiquette
• Follow your interesting followers
• Following not = endorsement
• Auto d to new followers = Not Cool
• “Protecting” updates also = Not Cool
• Replying (@) = Cool
• Re-Tweet (RT) to credit sources, help
followers find interesting tweeters
also = Cool
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Making Twitter More Productive
• Desktop Applications
• Tweetdeck
• Twhirl
• Phone Applications
• Twittelator
• Tweetie
• Twitterific
• Various Web sites like HootSuite
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Twitter Case Study #1: Listening
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Ensuing Conversation
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Twitter Case Study #2: “Tweetup”
in Baltimore
Me: Are you based in Baltimore?
Me: I’m going to be there Tuesday for this conference.
(asae.center.or/hcc) on a panel RU available late pm?
Me: I’m flying out Tues at 6:45 p.m. Any avail in the later
afternoon? I think my panel is done about 2:30
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Twitter Case Study #3:
Journalist Interactions
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Mayo Clinic’s Social Media
Experience
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Mayo Clinic’s Origin
http://tinyurl.com/32xbjx

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Sources of Information Influencing
Preference for Mayo Clinic
Word of mouth 84
Stories in the media 57
MD recommendation 44
Advertising 27
Internet/Websites 26
Personal experience 24
Mailings to home 18
0 20 40 60 80 100
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Mayo Clinic Medical Edge
News Media Syndications
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First Foray in New Media
• Existing Medical Edge radio mp3s
• Launched Sept. ‘05; Downloads up
8,217 percent Oct. vs. Aug.

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Step 2: More, Longer Podcasts
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Total Cost for Mayo Clinic
Facebook, YouTube and Twitter
$0.00
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Key Tool: Flip Video Camera*
• Affordable for all campuses (and you)
• Recording interviews (with tripod)
improves existing processes
• Authenticity without writer’s cramp
• Provides potential blog resources
• Audio of full interview
• Video excerpts
• Limited group of video editors to
ease adoption, ensure quality
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Cost for a Standard Definition Flip
Video Camera
$150.00
HD available for an additional $80
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HD: Worth the Investment
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podcasts.mayoclinic.org
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newsblog.mayoclinic.org
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Sharing Mayo Clinic
• Gathering global Mayo community
• Patients telling their stories
• Employee bloggers recruited from
throughout organization
• Video profiles of patients/staff
• Hub to integrate Mayo social media
• Interactive companion to print edition
• sharing.mayoclinic.org
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sharing.mayoclinic.org
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Complying with HIPAA
• Comments moderated to prevent privacy
breaches
• Patients can divulge own info in
comments
• When comments aren’t from patient,
de-identify
• Get HIPAA releases for special
comments or video we shoot and upload
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Where Sharing Mayo Clinic Fits
• News Blog - Breaking research news;
“Hard” news - Like U.S News, Time
• Podcast Blog - Evergreen “news you
can use” - Like Prevention
• Sharing Mayo Clinic - Features;
behind the scenes at Mayo Clinic,
and stories from patients in their own
words - Like People
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Other Blogs...
• Health Policy Center Blog
• Physician Update Blog - For referring
MDs but not limited to them
• Diversity in Education Blog
• Advancing the Science - Medical
science blog - our medical version of
Scientific American
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Yearly Cost for a
Customized Blog
$75.00
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Old-Style Online Newsroom vs.
MacGyver Online Newsroom
• Web 1.0 Online Newsroom
• Typically purchased from a Vendor
• Costly - up to $10,000 + monthly fee
• Password-Protected Access
• “MacGyver” Online Newsroom
• DIY
• $45/year or $0.12/day
• Open to customers/patients/links
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Two Case Studies of Mainstream
Media Facilitated by Social Media
• Wall Street Journal Health Blog
• Pitched via Facebook
• Previewed on News Blog
• Embedded from YouTube
• CBS Radio Network
• Flip audio downloaded from news
blog made national network air
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Answers to Objections
• “But what about the cost in staff time
to maintain all of these social media
platforms? They’re not really that
cheap!”
• AT&T free phone service in 1969
• Pitney Bowes free fax machines
and supplies in 1989
• YouTube, Facebook and Twitter
free in 2009
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Stephen Covey’s “8th Habit”
Going beyond effectiveness to greatness
“Find your voice and inspire
others to find theirs”
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“8th Habit” Opportunity
I can go to any group, and I do it all the time, all over the world, and I
ask a simple question: “How many honestly believe that the vast
majority of the workforce in your organizations possess more talent,
more intelligence, more capability, more creativity, more resourcefulness
than their present jobs require or even allow them to use?” Literally,
almost everyone raises their hands…. Think of the loss of what we could
call “voice,” of people’s intelligence, capability, creativity. And yet I
can ask the next question: … “How many feel pressured to produce
more for less?” and you know what, the same amount of hands go up.
Now just put those two questions together: Here there’s this enormous
capability and talent and intelligence, and also this great pressure to
produce more for less, and they’re not able to even use it.
-- Stephen Covey
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Sharing Some Stories...
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Affirming our Employees
Dear staff,
This 4 minute video actually made me tear
up…the patients mentioning our Judd
Sessions, classes and pamphlets…in relation
to their satisfaction with their care. How
wonderful to hear.
The patient/family testimonials reminded me
how we are making a difference through patient
education in the lives of our patients/families.
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Don’t (just) pitch the
media.
Be the media.
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The Next Big Thing:
Radio Syndication
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Healthline becomes Medical Edge
Weekend
• Host is Mayo Clinic M.D. with 20
years local radio experience
• Previous syndication not feasible
• 1999: Unlikely profitable
• 2008: $20K/month unavailable
• Opportunity for creative application
of social media tools
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The MacGyver Syndication Plan
• Production continues at KROC-AM
• Segments delivered to affiliates as
mp3 files for next week’s broadcast
• Topic for live production posted to
blog, promoted via Twitter
• Listen live through audio stream
from flagship station
• Podcasts posted 9 days later
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Official Launch Last Week
• Already a “win”: formerly local
program now on >10 stations,
including international
• Gradual growth is practical because
costs are nearly $0.00
• Unbridling a physician’s passion
• Significant new social media content
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Follow Medical Edge Weekend
Progress
• radio.mayoclinic.org
• #mayoradio
• @mayoclinic
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Enhancing Distribution of
Patient-Generated Content
• Alerted to interesting video of elderly
couple playing piano in Gonda atrium
• Embedded in Sharing Mayo Clinic,
posted to Facebook, Tweeted on 4/7/09
• Video had been seen 1,005 times in six
preceding months since upload
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The next day...
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Six days later...
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April 22
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Sunday, May 3
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May 4
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Cinco de Mayo
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May 10
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May 11
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May 12
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A sampling of the comments...
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May 15
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Early Morning May 26
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May 26, 2009: Live in Studio
Good Morning America
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May 28, 2009
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Results to Date
• More than 4.3 million views on YouTube
• More than 1.4 million views on Sharing
Mayo Clinic
• Before posting to Sharing Mayo Clinic:
1,000 views in six months
• After posting, Facebooking and
Tweeting: 5,000 views per hour
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Lessons
• Your mileage may vary, but...
• You’ll go a lot farther if you get a car.
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Summary
• Twitter, Facebook, YouTube: $0
• Sharing Mayo Clinic blog: $75
• Bringing joy to the world through
music: Priceless
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Immense Potential
• Marketing we couldn’t buy at any price
• 500,000 annual unique patients,
50,000 employees as ambassadors
• More efficient care delivery
• Patient support groups
• Chronic disease management
• Workplace Collaboration
• Free versions let you prove concept,
gauge readiness
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Tips on Personal Steps to Explore
• Establish a permanent personal email
• Get profiles in Facebook, LinkedIn
• Get a Twitter account
• Get a Flip camera (or iPhone 3G S?)
• Create a personal YouTube account
• Start a personal Blog
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Visit Mayo Clinic Social Media Sites
• Follow, subscribe or “Fan”
• http://twitter.com/mayoclinic
• http://www.youtube.com/user/mayoclinic
• http://sharing.mayoclinic.org/
• http://www.facebook.com/pages/Mayo-
Clinic/7673082516
• Consider sharing your Mayo Clinic story
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Starter Steps for Organizations
• Claim your Twitter “handle”
• Create a Facebook “fan” page
• Create a YouTube channel
• For Extra Credit: If you have
organizational commitment, create a
multi-author blog
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The Social Media
Pyramid
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Maslow’s Hierarchy
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A Well-Balanced Social Media Diet
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“Kids will take a chance.
If they don’t know,
they’ll have a go.”
-- Sir Ken Robinson, TED 2006
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“Your kids aren’t
smarter than you are.
They’re just not
afraid to look dumb.”
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Answers to Opening Questions
1. Plagiarize (or “Research”)
2. Involve current message “guardians”
3. Yes. See #1.
4. See Lee’s Law of ROI
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Lee’s Law of ROI:
As I approaches 0
ROI approaches
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For more information
• Friend me on Facebook
• @LeeAase on Twitter
• aase.lee@mayo.edu
• Google Lee Aase
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