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Digitisation Service and
Copyright
• Leah Maughan (Digital Collections Librarian)
• Julie Meale (Senior Library Assistant ...
Why Digitise?
• Benefits to students
• Off campus access to materials
• Access items in high demand or with limited availa...
Why Digitise?
• Benefits to Academics
• Reduce number of copies bought
• Improve access to rare or expensive resources
• H...
Benefits from using the Digitisation Service
• Keep you legal – we do the checks
• Quality scanning – up to 600dpi optimis...
‘Having the digitised material on Blackboard, particularly articles and
chapters of books that are difficult for students ...
CLA License
• Copyright Licensing Agency
• Mediate between rights holders and users
• We buy the license
• Record what we ...
• Not all rights holders are part of the license
• Photocopying and scanning are managed differently
• Limits apply to wha...
CLA License
• Covers items published in UK, USA & participating territories
• Provide a CLA title search facility
• Teessi...
How much can be Scanned?
• One whole chapter from a book
• One whole article from a journal issue
• One short story, poem ...
Digitisation under the CLA
license
• The CLA license only covers materials that have been scanned by
‘authorised persons’ ...
http://he.cla.co.uk/
Overseas students and the CLA
• Students counted in our HESA Figures are included
• Distance Learning and non-credit beari...
Electronic Resources
• Electronic links can be provided for electronic resources in the
library collection (Factsheet for ...
How the service works
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
covershee
...
E-mail arrives with
new request
Is it in stock?
Can we
scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
coversheet...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
covershee
...
E-mail arrives with
new request
Is it in
stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
coversheet...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
covershee
...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
coversheet...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
coversheet...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add
new
covers
hee...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
coversheet...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
coversheet...
E-mail arrives with
new request
Is it in stock?
Can we scan?
NO
Yes
Yes
NO
Has it been
used before?
Yes
Add new
coversheet...
New Developments
• Roll over – now you can move readings to wherever you want them,
library staff will log on and refresh ...
Requesting new readings
• Email digitalcollectionsteam@tees.ac.uk
• Include the following information
• Book/Journal title...
Copyright
Copyright
• The law governing copyright in the UK is the 1988 Copyright,
Design and Patents Act (CDPA) and amendments
• It...
Copyright & Education
• Copyright affects a variety of teaching and learning activities:
– Course readers, copies or hand-...
Copyright & Education
• Educational establishments must hold relevant licenses to
reproduce works
• Relevant licenses are ...
Copyright & Education
• Educational establishments must hold relevant licenses
to reproduce works
• Relevant licenses are ...
Using Material under Copyright
License
• Do you have permission to use:
– Is the material covered by an institutional lice...
What kind of license?
• Institutional Licenses: CLA/NLA/ERA
• Creative Commons
– License chosen by the copyright owner
• O...
Terms and conditions
• CLA
– Title Search or check with Digital Collections Team
• Creative Commons
– Usually will link to...
Be Aware!
• Third party content permissions – these may be different to the
document/site as a whole
• Are they the rights...
Some advice
• Linking is safer than downloading the work and uploading:
– If changes are made to permissions you don’t nee...
Copyright & Education
• Educational establishments must hold relevant licenses to
reproduce works
• Relevant licenses are ...
Exceptions for Education – All
Change
• Fair Dealing
– Since the legislation change of June 2014 most exceptions for educa...
Exemptions for Education-
For the purpose of instruction
• Under copyright exemptions for education you can use works for ...
Exemptions for Education
• As a result of the change we may be able to disseminate exam
papers more widely
• You can use i...
Images
• How to find images you can use:
– SitePoint 30 Creative Commons Resources
– JISC Digital Media Finding sources of...
Images
• Be careful using photos the copyright owner is usually the
photographer not the subject
• Can’t find what you nee...
• Own picture
Taking photos
I don’t want
to be in the
picture
Taking photos
Videos
• YouTube – check permissions and consider linking rather than
downloading
• Off air recording – contact ITaCs
• Le...
Attribution
• Written material - normal citation
• Web materials
• Videos, images & photos also need attribution
You can f...
Citation or Attribution?
• Attribution: Acknowledgement of the use of someone else’s
information
• Citation: When you publ...
Citation or Attribution?
Gibson (2009) ‘Attribution vs Citation: Do you know the difference?’ FGIBSON.COM
Available:http:/...
Attribution
• http://wiki.creativecommons.org/Best_practices_for_attribution
• Title, Author, Source, License
Using your own work
• Materials developed at another institution
– The copyright may be owned by the institution, consider...
Summary
• Try to use work under license
– Institutional, open (public domain), government or creative commons
• Get permis...
Finally
• For more information see Copyright LibGuide
• If unable to scan can photocopy
• Problems with access contact Dig...
Scenario
• I found this image on the internet can I use it?
• https://www.google.co.uk/search?q=fox&source=lnms&tbm=isch&s...
• I found this resource on the internet, can I reuse it?
• http://www.uhmlg.ac.uk/2012_springforum.html
• http://www.nhs.u...
Scenario
• I want to link to library subscribed content through the VLE
• http://capitadiscovery.co.uk/teesside-ac/items?
...
Any Questions
Images:
• FOSDEM 2008 Main lecture theatre 2.jpg Stevenfruitsmaak Available:
http://commons.wikimedia.org/wiki/File%3AFOSD...
School of Health & Social Care Introduction to Copyright and the Digitisation Service June 2014
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School of Health & Social Care Introduction to Copyright and the Digitisation Service June 2014

  1. 1. Digitisation Service and Copyright • Leah Maughan (Digital Collections Librarian) • Julie Meale (Senior Library Assistant Digitisation) L.maughan@tees.ac.uk |J.Meale@tees.ac.uk |TEL:01642738280 Digitalcollectionsteam@tees.ac.uk
  2. 2. Why Digitise? • Benefits to students • Off campus access to materials • Access items in high demand or with limited availability • Get access to items outside of the usual collection • Course reader (all course materials in the same place)
  3. 3. Why Digitise? • Benefits to Academics • Reduce number of copies bought • Improve access to rare or expensive resources • Highlight sections of a text • Ability to organise readings into the relevant week of the course (can stagger release of materials)
  4. 4. Benefits from using the Digitisation Service • Keep you legal – we do the checks • Quality scanning – up to 600dpi optimised for your reading • Can provide machine readable scans on request • Organise the staggered release of documents • Make sure readings from books are up to date (newest edition)
  5. 5. ‘Having the digitised material on Blackboard, particularly articles and chapters of books that are difficult for students to access, has been a great help. It has resulted in better engagement with preparation material and has been well received by students. This is a service I have utilised for post-registration cohorts, many of whom have difficulty physically accessing library facilities due to work commitments, living out of the area or both.’ Denise Jones| Senior Lecturer| School of Health and Social Care
  6. 6. CLA License • Copyright Licensing Agency • Mediate between rights holders and users • We buy the license • Record what we use • CLA reimburse the copyright holder
  7. 7. • Not all rights holders are part of the license • Photocopying and scanning are managed differently • Limits apply to what we can do CLA License
  8. 8. CLA License • Covers items published in UK, USA & participating territories • Provide a CLA title search facility • Teesside University need to own copy -unable to upload materials not in collection • (May now be possible to get clearance for web content not freely available)
  9. 9. How much can be Scanned? • One whole chapter from a book • One whole article from a journal issue • One short story, poem or play (not exceeding 10 pages in length) from an anthology • One whole paper from a set of conference proceedings • One whole report of a single case from a volume of judicial proceedings • or 5% of the above whichever is greater
  10. 10. Digitisation under the CLA license • The CLA license only covers materials that have been scanned by ‘authorised persons’ -in our case library staff • Scans are only available to Teesside staff and students and copies must not be made available to non university people • Scans must be attached to a specific module • Need to report all scans done to CLA • CLA audit periodically to check compliance
  11. 11. http://he.cla.co.uk/
  12. 12. Overseas students and the CLA • Students counted in our HESA Figures are included • Distance Learning and non-credit bearing are included • Commercial use can be included for an additional fee • If they have a Teesside Login and use the VLE its OK • Students on affiliated or franchised courses are not covered
  13. 13. Electronic Resources • Electronic links can be provided for electronic resources in the library collection (Factsheet for creating links) • Link don’t download: – The number of downloads from the publisher count toward usage. – If you upload a copy to the VLE for 30 students to read that is 1 use – If you link to the resource and the students download individually that’s 30 uses – If journals aren’t being accessed subscriptions may be cancelled – Not all publishers will allow their work to be reused this way – it may be illegal • Problems with direct links contact the digitisation service.
  14. 14. How the service works
  15. 15. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new covershee t Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  16. 16. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new coversheet Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  17. 17. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new covershee t Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  18. 18. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new coversheet Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  19. 19. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new covershee t Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  20. 20. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new coversheet Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  21. 21. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new coversheet Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  22. 22. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new covers heet Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  23. 23. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new coversheet Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in database
  24. 24. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new coversheet Upload to VLE Record use in databa se Explore other options Look at purchase NO Scan item Record use in database
  25. 25. E-mail arrives with new request Is it in stock? Can we scan? NO Yes Yes NO Has it been used before? Yes Add new coversheet Upload to VLE Record use in database Explore other options Look at purchase NO Scan item Record use in databa se
  26. 26. New Developments • Roll over – now you can move readings to wherever you want them, library staff will log on and refresh copyright content for you. • Moving items between modules
  27. 27. Requesting new readings • Email digitalcollectionsteam@tees.ac.uk • Include the following information • Book/Journal title • Chapter/Article • Page No.s (journal volume/issue) • Module code • When you would ideally like the reading to be available to students • We will email to confirm receipt and again when materials are available.
  28. 28. Copyright
  29. 29. Copyright • The law governing copyright in the UK is the 1988 Copyright, Design and Patents Act (CDPA) and amendments • It exists to protect the intellectual standing and economic rights of creators and publishers of all literary, dramatic, artistic, musical, audio-visual and electronic works • There is provision for educational use within the Act and subsequent amendments.
  30. 30. Copyright & Education • Copyright affects a variety of teaching and learning activities: – Course readers, copies or hand-outs for class – Broadcasts or recordings – Presentations and lectures – Students work – Copying for purpose of instruction – Copying for purpose of examination – Copying for purposes of non-commercial research
  31. 31. Copyright & Education • Educational establishments must hold relevant licenses to reproduce works • Relevant licenses are underpinned by copyright exceptions for education and instruction • The original works of academics and students are protected by copyright
  32. 32. Copyright & Education • Educational establishments must hold relevant licenses to reproduce works • Relevant licenses are underpinned by copyright exceptions for education and instruction • The original works of academics and students are protected by copyright
  33. 33. Using Material under Copyright License • Do you have permission to use: – Is the material covered by an institutional licence? – Is there a license or information about copyright in the material? – Do you have direct permission from the author?
  34. 34. What kind of license? • Institutional Licenses: CLA/NLA/ERA • Creative Commons – License chosen by the copyright owner • Open or public domain – Made available by the copyright owner or out of copyright • Open Government – Assigned to government documents intended for instruction or reuse
  35. 35. Terms and conditions • CLA – Title Search or check with Digital Collections Team • Creative Commons – Usually will link to the license • Government websites – NHS -HMSO – Look for statement at foot of page, follow links to terms and conditions
  36. 36. Be Aware! • Third party content permissions – these may be different to the document/site as a whole • Are they the rights holder? Does the place where you have found the work have the right to give you the right to re-use it? – If you are not sure or think not DON’T DO IT! – Remember ignorance is not a defence. • Web content can be free to view but NOT free to use/re-use
  37. 37. Some advice • Linking is safer than downloading the work and uploading: – If changes are made to permissions you don’t need to change your link – If the rights holder removes their work you are not still displaying it • Linking is safer but is not a failsafe, you can be prosecuted for linking to unlawful content • Remember if in doubt DON’T DO IT • Seek advice from Digital Collections or Legal Services
  38. 38. Copyright & Education • Educational establishments must hold relevant licenses to reproduce works • Relevant licenses are underpinned by copyright exceptions for education and instruction • The original works of academics and students are protected by copyright
  39. 39. Exceptions for Education – All Change • Fair Dealing – Since the legislation change of June 2014 most exceptions for education now come under fair dealing – This is not the same as the USA’s Fair Use • Fair Dealing does not conflict with the normal exploitation of the work • Does not unreasonably prejudice the legitimate interests of the rights holder • The purpose must be non-commercial • Acknowledgement must be included if possible
  40. 40. Exemptions for Education- For the purpose of instruction • Under copyright exemptions for education you can use works for the purpose of instruction or illustration • The material must be essential to the instruction not just making your slides look better • An appropriate amount of the work should be used, if you can make the point with less of the work - use less • Must be ‘fair dealing’ * Remember this is a UK only law – where will your slides be
  41. 41. Exemptions for Education • As a result of the change we may be able to disseminate exam papers more widely • You can use images essential to teaching in presentation and teaching materials • We may be able to develop new ways of presenting teaching materials
  42. 42. Images • How to find images you can use: – SitePoint 30 Creative Commons Resources – JISC Digital Media Finding sources of audiovisual material to use – CC Search Search for creative commons licensed images
  43. 43. Images • Be careful using photos the copyright owner is usually the photographer not the subject • Can’t find what you need under license?
  44. 44. • Own picture
  45. 45. Taking photos I don’t want to be in the picture
  46. 46. Taking photos
  47. 47. Videos • YouTube – check permissions and consider linking rather than downloading • Off air recording – contact ITaCs • Lecture capture – may pose problems with permissions from students and copyrighted material
  48. 48. Attribution • Written material - normal citation • Web materials • Videos, images & photos also need attribution You can find more information on citation in: • Pears, Richard; Shields, Graham J (2013) Cite them right: the essential re th ed, Basingstoke : Palgrave Macmillan.
  49. 49. Citation or Attribution? • Attribution: Acknowledgement of the use of someone else’s information • Citation: When you publish a paper that makes use of someone else’s information – Citation is a specific form of attribution but there are many different forms
  50. 50. Citation or Attribution? Gibson (2009) ‘Attribution vs Citation: Do you know the difference?’ FGIBSON.COM Available:http://fgibson.com/2009/07/10/attribution-vs-citation-do-you-know-the-difference/ (Accessed: 16/06/2014) Attribution vs Citation: Do you know the difference: Gibson Source: http://fgibson.com/2009/07/10/attribution-vs-citation-do-you-know-the-difference/ (CC-BY)
  51. 51. Attribution • http://wiki.creativecommons.org/Best_practices_for_attribution • Title, Author, Source, License
  52. 52. Using your own work • Materials developed at another institution – The copyright may be owned by the institution, consider creating them again • Articles written by you – Check publisher permissions sherpa.ac.uk/romeo • Books written by you • Books edited by you • TeesRep
  53. 53. Summary • Try to use work under license – Institutional, open (public domain), government or creative commons • Get permission from the rights holder – Students/collegues may assign you right to use – Contact the rights holder direct – try Twitter • Use under education exemptions – Remember must be essential and as small an amount as possible
  54. 54. Finally • For more information see Copyright LibGuide • If unable to scan can photocopy • Problems with access contact Digital Collections • Copyright queries contact Legal Services • Remember risk assessment and if you are uncertain don’t do it and seek advice
  55. 55. Scenario • I found this image on the internet can I use it? • https://www.google.co.uk/search?q=fox&source=lnms&tbm=isch&sa=X&e
  56. 56. • I found this resource on the internet, can I reuse it? • http://www.uhmlg.ac.uk/2012_springforum.html • http://www.nhs.uk/Tools/Pages/5aday.aspx Scenario
  57. 57. Scenario • I want to link to library subscribed content through the VLE • http://capitadiscovery.co.uk/teesside-ac/items? query=leadership+in+healthcare
  58. 58. Any Questions
  59. 59. Images: • FOSDEM 2008 Main lecture theatre 2.jpg Stevenfruitsmaak Available: http://commons.wikimedia.org/wiki/File%3AFOSDEM_2008_Main_lecture_theatre_2.jpg (CC-BY 2.5) • University of Brighton Huxley Building lecture theatre.jpg Clive Darra Available: http://commons.wikimedia.org/wiki/File%3AUniversity_of_Brighton_Huxley_Building_lecture_theatre.jpg (CC BY-SA 2.0) • Douglas Fairbanks Robin Hood 1922 film poster.jpg Designer unknown, produced for United Artists Source: http://www.movieposters.com/order/index.php?crn=938&rn=32942&action=show_detail Available: http://commons.wikimedia.org/wiki/File:Douglas_Fairbanks_Robin_Hood_1922_film_poster.jpg

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