Asap overview


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ASAP Methodology
ASAP stands for Accelerated SAP. Its purpose is to help design SAP implementation in the most efficient manner possible. Its goal is to effectively optimize time, people, quality and other resources, using a proven methodology to implementation. ASAP focuses on tools and training, wrapped up in a five-phase process oriented road map for guiding implementation.
The road map is composed of five well-known consecutive phases:
• Phase 1 Project Preparation
• Phase 2 Business Blueprint
• Phase 3 Realization
• Phase 4 Final Preparation
• Phase 5 Go-Live and support

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Asap overview

  1. 1. Overview ofAccelerated SAP (ASAP) Lawrence Reddy 1
  2. 2. The content of this presentation is a result of collation and aggregation of information obtained from various sites on the internet. The presentation is structured in a particular manner keeping the intended audience in mind Target Audience: • Associates with minimal/ no knowledge of ASAP•SAP beginners seeking to acquire a basic understanding of the ASAP Implementation Methodology 2
  3. 3. Agenda• Part 1 • Part 2 – ValueSAP – Tools – Why ASAP • Implementation Assistant – Objectives ASAP • Question and Answer – ASAP Roadmap Database – ASAP Phases • Admin Tool – Phase-wise Deliverables – Hands on – Project Duration: Example – Project Roles 3
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  5. 5. What is ValueSAP?ValueSAP is a framework of methodologies, tools,content and programs for SAP R/3.It has three phases:1. Discovery and Evaluation: Where we define the strategicbusiness objectives for the implementation from a businessand a technical perspective.2. Implementation: Implement (acquire, deliver, install thesystem) your SAP’s solutions. This phase uses the ASAPmethodology.3. Operations and Continuous Improvement: Improve your SAP solutions onan ongoing basis. Changes are often necessary due to changing businessrequirements.We will focus on implementation, that is, on how ValueSAP helps us implementERP solutions, in particular, SAP R/3 solutions. Implementation: Accelerated SAP (ASAP) 5
  6. 6. What is ASAP?• Accelerated SAP is a comprehensive solution for efficiently implementing and continuously optimizing SAP R/3 software• You can use ASAP to – Implement the R/3 System – Implement components like APO, CRM – Up gradation of existing system 6
  7. 7. Why ASAP• The largest drawback to SAP R/3 (and other ERP) has been that it takes too long to implement• ASAP was designed specifically to refine and produce a standard implementation approach to cut the implementation time and reduce costs, making it an acceptable solution for smaller businesses• ASAP Roadmap and accompanying Project Plan provide a standard implementation “how – to - guide” that fills in the gaps of diverse methodologies and varying individual implementation skills and experiences ASAP : Refine, Stdize processes and Cut Implementation time 7
  8. 8. Objectives of Accelerated SAP• An approach that results in a quick, cost effective implementation of R/3. – Minimizes the length of time between installation and start-up. – Maximizes the utilization of SAP and customer resources. – Incorporates a process oriented approach to implementation. – Results in a repeatable “model” that can be used with other implementations of R/3. 8
  9. 9. The ASAP Roadmap• Phase 1- Project preparation: initial planning and preparation.• Phase 2 - Business Blueprint: documentation of the business process requirements of the company.• Phase 3 - Realization: implement all business and process requirements based upon the business blueprint.• Phase 4 - Final Preparation: complete testing, user training, system management and cut-over activities.• Phase 5 - Go-Live & Support: transition from implementation to production. 9
  10. 10. ASAP Phases• Phase 1, Project Preparation: Initiates with a retrieval of information and resources. The purpose of this phase is to provide initial planning and preparation for your SAP project. Decisions, decisions … start planning• Phase 2, Business Blueprint: Detailed documentation of the results gathered during requirements workshops. The BB details the agreed business process requirements of the company, that is, the common understanding of how the company intends to run its business with the SAP system. What we are doing and what we need …• Phase 3, Realization: Implement business and process requirements based on the BB. The objective is the final implementation in the system, an overall test, and the release of the system for production (live) operation. Just do it! 10
  11. 11. More ASAP Phases• Phase 4, Final Preparation: Testing, user training, system management and cut over activities, to finalize your readiness to go live. This final preparation phase also serves to resolve all crucial open issues. On successful completion of this phase, you are ready to run your business in your productive R/3 system. Just checking … Everything all right?• Phase 5, Go Live & Support: Move from a pre- production environment to live production operation. You must set up a support organization for end users, not just for the first critical days of your production operations, but also to provide long-term support. It is a tough world out there … Sure everything is all right? 11
  12. 12. The ASAP RoadmapRoadmap provides a std procedure (methodology) for implementingthe SAP R/3 System, including project management, configuration ofbusiness processes, technical, testing and training aspects 12
  13. 13. Phase-wise key Deliverables 13
  14. 14. Project Duration: ExamplePHASE Pct 1 Project Preparation 12% 2 Business Blueprint 15% 3 Realization LE 46% Baseline MP 12% SA Final Configuration 13% Integration Test 21% 4 Final Project 19% 5 Go Live & Support 8% Total 100% 14
  15. 15. Some Project Roles• Steering Committee• Project Sponsors• Project Management• Change Management• Consultant• Security• Training• Technical 15
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  17. 17. Tools: Q&Adb (Question & Answer Database)Q&Adb is aa set of questions, checklists, Q&Adb is set of questions, checklists,templates (e.g. CI templates) and automated templates (e.g. CI templates) and automatedtools to help you generate the main outputs of tools to help you generate the main outputs ofthe Business Blueprint phase the Business Blueprint phase Q&Adb, is structured around Enterprise Areas: Q&Adb, is structured around Enterprise Areas: Enterprise area (e.g. Prod Planning), Scenario, Enterprise area (e.g. Prod Planning), Scenario, Process Group, Process, Transaction Process Group, Process, Transaction 17
  18. 18. Q&Adb• The Q&Adb helps determine the company requirements with respect to SAP business processes. It uses CI templates (general) and business processes questions (specific).• There are 4 Master Lists: Business Process Master List (BPML), Organizational Structure List (OSL), Development List (DL), and Authorization List (AL).• Business Process Master List (BPML): An Excel worksheet containing a representation of the R/3 business processes and transactions defined in the project scope in order to carry out the configuration and testing of R/3 in iterative cycles: the Baseline scope (defined in the BPML), up to four configuration cycles (C1 to C4), and two integration cycles for testing. 18
  19. 19. Q&A db ProcessBusiness Process Definition INPUT Business Process OUTPUT Definition Business Questions Business Business QQuestionsProc ess Questions Analysis CI Template Blueprint SAPeference BP Transactions Structure Master Technical Organizationa Functional Analysis Lists l Structure Specifications 19
  20. 20. Tools: Implementation AssistantThe Project Area: Selecting the The Project Area: Selecting the The Viewing Area: When you click on aa The Viewing Area: When you click onRoadmap tab displays aatree view of Roadmap tab displays tree view of document in the Project area, the document in the Project area, theRoadmap Phases. Use ‘Find’ to Roadmap Phases. Use ‘Find’ to document is displayed in the Viewing Area document is displayed in the Viewing Areaquickly and easily find information quickly and easily find information frame. frame.stored in Roadmap texts, stored in Roadmap texts,Accelerators and the Knowledge Accelerators and the KnowledgeCorner. Corner. The Holding Area: This is aa The Attachment Area: This Area displays The Attachment Area: This Area displays The Holding Area: This is links to Accelerators, Roles, and subjects holding area for your favorites. holding area for your favorites. links to Accelerators, Roles, and subjects associated with the displayed document. associated with the displayed document. 20
  21. 21. Tools: Implementation Assistant The Implementation Roadmap is the main structuring mechanism for tools within the Implementation Assistant. It is divided into four levels (PWAT):• Phase: main organizational step• Work package: A group of activities to complete a major portion of Phase. A project team would be assigned a work package• Activity: A group of tasks. An activity can produce a deliverable, and would be assigned to one or more project team members• Task: A specific event to be performed by a project team member Accelerators can be documents, templates, tips or tricks or whatever, which can be used to accelerate task completion. 21
  22. 22. Organization w/in the I A How-To How-ToPhasePhaseWork PackageWork PackageActivityActivityTaskTask Deliverable Deliverable Who Who Accelerators Accelerators 22
  23. 23. Organization w/in the ASAP RoadmapThe structural organization of theASAP Roadmap and the definitionsfor the Implementation Assistantare as follows: Phase - the major organizational steps of the ASAP Roadmap Work packages - assigned to specific project teams Activities - assigned to specific team members How To’s Tasks Accelerators & Tools 23
  24. 24. Tools• Hands on with exercises• Username: asap• Password:  24
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